Chapter 19 PERSONNEL POLICIES, PROCEDURES, RULES AND REGULATIONS*
Section 19-129 Vacation leave.
(a) Vacation shall be earned and accumulated by pay periods
according to the following
charts:
|
|
General
Employees
|
|
|
Length
of
Service
(Years)
|
Annual
Accrual
(days)
|
Maximum
Accrual
(days)
|
|
0--5
|
10
|
20
|
|
5--10
|
12.5
|
25
|
|
10--15
|
15
|
30
|
|
15--20
|
17.5
|
35
|
|
20+
|
20
|
40
|
|
Fire
Department
56-Hour
Employees
|
|
|
Length
of
Service
(Years)
|
Annual
Accrual
(shifts)
|
Maximum
Accrual
(hours)
|
|
0--5
|
6
|
288
|
|
5--10
|
6 plus 28
hours day
|
288
|
|
10--15
|
6 plus 56
hours pay
|
288
|
|
15--20
|
6 plus 84
hours pay
|
288
|
|
20+
|
6 plus 112
hours pay
|
288
|
(b)
Unless approved by the department head or duly authorized representative, members of
the fire department and police department will not take more than two (2) working weeks or any
additional time allotted to vacation. Instead, they will be paid in cash in lieu of such leave (this
provision does not apply to the fire and police chief positions
or civilian employees in the fire
department and police department
).
(c) In other departments all vacation time shall be
taken, except that
at the discretion of
the
department head, when in the best interest of the operations, may (on an individual and year-to-year
basis) decide whether to give time off or additional pay.
This provision does not allow
vacation pay-out for the purpose of enhancing the employee’s highest average salary prior to
retirement.
(d) All employees shall accrue vacation leave from the date
of hire into a permanent position
and shall be eligible to use vacation leave after six (6) months of employment.
Permanent part-time employees shall accrue leave on a prorated basis.
(e) Any vacation leave denied by a department head which
causes an employee to lose
vacation time shall be paid at the employee's current rate of pay unless the employee consents to
an alternative vacation schedule that will compensate for the threatened loss of vacation time.
(f) Vacation leave shall ordinarily be taken in at least
one (1) week periods, but shorter periods
may be permitted by the department head for special reasons deemed adequate to justify a
variance. Vacations will, as far as possible, be scheduled at a time desired by the employee,
based on total seniority with the city; but the final right of allotment rests with the department
head to ensure continuity of service.
(g) Vacation time cannot be taken in advance of accrual except
as authorized by the
department head in operations where considerable notice is required for scheduling vacations. As
much as a three (3) months variance in scheduling from preceding years may be necessary in
order to facilitate leave requests and maintain orderly, economical operations.
(h) Whenever separation from the city occurs prior to the
completion of the first six months of
employment, the employee shall forfeit accrued vacation leave. Otherwise, an employee is
entitled to reimbursement for unused, unexpired, accrued vacation leave; provided that, in case of
resignation, required notice of such intention has been given. (See section 19-202).
(i) Temporary employees shall not be eligible for compensated
vacation leave. A temporary
employee who is subsequently appointed to a permanent position shall accrue vacation leave
from the original date of appointment to the permanent position.
(j) An employee must be actually engaged in performing assigned
duties or on authorized paid
leave in order to accumulate vacation leave. An employee in a non-pay status such as leave of
absence, shall not accumulate vacation leave for the duration of the leave.
(k) An employee may donate accrued vacation leave to
another employee with the prior
approval of the city manager, provided that the employee receiving the donation is unable to
work because of a Family and Medical Leave Act qualifying condition and has exhausted all
eligible accrued leaves. Each hour of donated leave shall be considered an hour of leave the
employee receiving the donation has accrued and shall be accounted to the employee receiving
the donation at that employee's rate of pay.
Unused donated hours will be maintained in a pool
to be distributed to eligible employees according to procedures established by the director.
Employees may also donate accrued vacation leave to the pool in lieu of losing vacation time
under the maximum accrual restrictions.
(Code 1964, § 22.750; Ord. No. 11105, § 1, 6-16-86; Ord. No. 11649, §
1 10-5-87; Ord. No.
13442, § 1, 9-21-92; Ord. No. 14617, § 1, 9-18-95; Ord. No. 15304, § 1, 8-4-97; Ord.
No. 16191,
§ 1, 9-20-99; Ord. No. 16618, § 1, 9-18-00; Ord. No. 17016, § 1, 9-17-01
; Ord. No. 17850, § 1, 9-15-03
; Ord. No. 18254, § 1, 9-20-04;
Ord. No. 19230, § 1, 9-18-06;
Ord. No. 19677, § 1, 9-17-07; Ord. No. 21097, § 1, 9-19-11)
.
(Ord. 21097, Amended, 09/19/2011, Prior Text; Ord. 19677, Amended, 09/17/2007, Prior Text; Ord. 19230, Amended, 09/18/2006, Prior Text; Ord. 18254, Amended, 09/20/2004, Prior Text; Ord. 17850, Amended, 09/15/2003, Prior Text; Ord. 17016, Amended, 09/17/2001, Prior Text; Ord. 16618, Amended, 09/18/2000, Prior Text; Ord. 16191, Amended, 09/20/1999, Prior Text)