Chapter 2 ADMINISTRATION*
Section 2-25.3 Closed records.
All city records to the extent they relate to the following
shall be closed records to the extent
allowed by law:
(1) Legal actions, causes of action or litigation involving
a public governmental body and
any confidential or privileged communications between a public governmental body or its
representatives and its attorneys. However, any settlement agreement relating to legal actions,
causes of action or litigation involving a public governmental body or any agent or entity
representing its interest or acting on its behalf or with its authority, including any insurance
company acting on behalf of a public governmental body as its insured, shall be made public
upon final disposition of the matter or upon the signing by the parties of the settlement
agreement, unless, prior to final disposition, the settlement agreement is ordered closed by a
court after a written finding that the adverse impact to a plaintiff or plaintiffs to the action clearly
outweighs the public policy considerations of section 610.011 RSMo, however, the amount of
any monies paid by, or on behalf of, the public governmental body shall be disclosed.
(2) Legal work product shall be considered
a closed record.
(3) Leasing, purchase or sale of real estate by a public
governmental body where public
knowledge of the transaction might adversely affect the legal consideration therefor. However,
any public record approving a contract relating to the leasing, purchase or sale of real estate by a
public governmental body shall be made public
execution of the lease, purchase or sale of
the real estate.
(4) Hiring, firing, disciplining or promoting of particular
employees by a public
governmental body when personal information about the employee is recorded. However, the
record of any vote on a final decision, when taken by a public governmental body to hire, fire,
promote or discipline an employee of a public governmental body
be made available with a
record of how each member voted to the public within seventy-two (72) hours of the close of the
meeting where such actions occurred; provided, however, that an employee so affected shall be
entitled to prompt notice of such decision during the seventy-two (72) hour period before such
decision is made available to the public. As used in this section, the term "personal information"
means information relating to the performance or merit of individual employees.
(5) Nonjudicial mental or physical
health proceedings involving identifiable persons,
including medical, psychiatric, psychological, or alcoholism or drug dependency diagnosis or
(6) Testing and examination materials,
before the test or examination is given or, if it is to be
given again, before so given again.
(7) Welfare cases of identifiable
(8) Preparation, including any discussion
or work product, on behalf of a public
governmental body or its representatives for negotiations with employee groups.
(9) Software codes for electronic
data processing and documentation thereof.
(10) Specifications for competitive
bidding, until either the specifications are officially
approved by the public governmental body or the specifications are published for bid.
(11) Sealed bids and related documents,
until the bids are opened; and sealed proposals and
related documents or any documents related to a negotiated contract until a contract is executed,
or all proposals are accepted or all bids are rejected.
(12) Individually identifiable personnel
records, performance ratings or records pertaining to
employees or applicants for employment, except that this exemption shall not apply to the names,
positions, salaries and lengths of service of officers and employees of public agencies once they
are employed as such.
(13) Records which are protected from
disclosure by law.
(14) Public records relating to scientific
and technological innovations in which the owner
has a proprietary interest.
(15) Any record of the city community
development loan and grant committee pertaining to
financial data disclosed by an applicant for housing rehabilitation assistance.
(16) Records relating to municipal hotlines
established for the reporting of abuse and
(17) Confidential or privileged communications between
a public governmental body and its
auditor, including all auditor work product; provided, however, that
all final audit reports issued
by the auditor including
the annual independent financial audit report shall be open record
the city manager may declare individual internal audit reports to be open records.
Operational guidelines and policies developed, adopted or maintained by any city
department responsible for law enforcement, public safety, first response, or public health for use
in responding to or preventing any critical incident which is or appears to be terrorist in nature
and which has the potential to endanger individual or public safety or health. Nothing in this
exception shall be deemed to close information regarding expenditures, purchases, or contracts
made by any city department in implementing these guidelines or policies. The city council finds
that disclosure of such records would impair the citys ability to protect the safety or health
persons and further states that the public interest in nondisclosure outweighs the public interest
in disclosure of the records.
) Existing and proposed security systems and structural
plans of real property owned or
leased by the city,
and information that is voluntarily submitted by a non-public entity owning or
operating an infrastructure to any public governmental body for use by that body to devise plans
for protection of that infrastructure,
the public disclosure of which would threaten public safety.
The city council finds that disclosure of such records would impair the city's ability to protect the
security and safety of persons and real property, and that the public interest in nondisclosure
outweighs the public interest in disclosure of the records. Records related to the procurement of
or expenditures relating to security systems shall be open except to the extent provided in this
) Records that identify the configuration of components
or the operation of a computer,
computer system, computer network, or telecommunications network, and would allow
unauthorized access to or unlawful disruption of a computer, computer system, computer
network, or telecommunications network, of a public governmental body. This exception shall
not be used to limit or deny access to otherwise public records in a file, document, data file or
database containing public records. Records related to the procurement of or expenditures
relating to such computer, computer system, computer network, or telecommunications network,
including the amount of moneys paid by, or on behalf of, a public governmental body for such
computer, computer system, computer network, or telecommunications network, shall be open;
) Credit card numbers, personal identification numbers,
digital certificates, physical and
virtual keys, access codes or authorization codes that are used to protect the security of electronic
transactions between a public governmental body and a person or entity doing business with a
public governmental body. Nothing in this section shall be deemed to close the record of a person
or entity using a credit card held in the name of a public governmental body or any record of a
transaction made by a person using a credit card or other method of payment for which
reimbursement is made by a public governmental body.
(Ord. No. 11642, § 1, 9-21-87; Ord. No. 15733, § 1, 9-8-98; Ord. No. 17456, § 1, 9-16-02;
No. 18249, § 1, 9-20-04)
Note--See the editor's note at § 2-23.
(Ord. 18249, Amended, 09/20/2004, Prior Text; Ord. 17456, Amended, 09/16/2002, Prior Text; Ord. 15733, Amended, 09/08/1998, Prior Text)