Chapter 2 ADMINISTRATION*
Section 2-25.4 Availability of public records.
(a) The city clerk shall be the custodian
of the city council's records.
(b) Each department head shall be the
custodian of the departments records unless the
department head appoints one or more record custodians and notifies the city clerk of each
(c) The head of each city office or department
responsible for staffing a city board,
commission, committee, task force or similar group shall be the record custodian of the groups
records unless the head of the office or department appoints another person to serve as record
custodian and notifies the city clerk of the appointment.
(d) The city clerk shall maintain a complete
list of the identity, location and telephone
number of each record custodian for each city department, board, commission, committee, task
force and similar group.
(e) Each public governmental body shall
make available for inspection and copying by the
public of that body's public records. No person shall remove original public records from the
office of a public governmental body or its custodian without written permission of the
(f) Each request for access to a public
record shall be acted upon as soon as possible, but in
no event later than the end of the third business day following the date that the request is
received by the custodian of records of a public governmental body. If records are requested in
certain format, the public body shall provide the records in the requested format, if such format is
available. If access to the public record is not granted immediately, the custodian shall give
detailed explanation of the cause for further delay and the place and earliest time and date that
the record will be available for inspection. This period for document production may exceed
three (3) days for reasonable cause.
(g) If a request for access is denied,
the custodian shall provide, upon request, a written
statement on the grounds of such denial. Such statement, shall cite the specific provision of law
under which access is denied and shall be furnished to the requester no later than the end of the
third business day following the date that the request for the statement is received.
(Ord. No. 11642, § 11, 9-21-87;
Ord. No. 18249, § 1, 9-20-04
Note--See the editor's note at § 2-23.
(Ord. 18249, Amended, 09/20/2004, Prior Text)