Section 2-25.5 Fees.

    (a) Except as otherwise provided by law, each public governmental body may prescribe reasonable fees for providing access to or furnishing copies of public records subject to the following:

    (1)    Fees for copying public records shall not exceed ten (10) cents per page for a paper copy not larger than nine (9) by fourteen (14) inches, with the hourly fee for duplicating time not to exceed the average hourly rate of pay for clerical staff of the city.  Research time required for fulfilling records requests may be charged at the actual cost of research time. Based on the scope of the request, the city shall produce the copies using employees that result in the lowest amount of charges for search, research and duplication time.  Prior to producing copies of the requested records, the person requesting the records may request the city to provide an estimate of the cost to the person requesting the records . Documents may be furnished without charge or at a reduced charge when the public governmental body determines that waiver or reduction of the fee is in the public interest because it is likely to contribute significantly to public understanding of the operations or activities of the public governmental body and is not primarily in the commercial interest of the requester.

    (2)    Fees for providing access to public records maintained on computer facilities, recording tapes or   disks , video tapes or films, pictures, maps, slides, graphics, illustrations or similar audio or visual items or devices, and for paper copies larger than nine (9) by fourteen (14) inches shall include only the cost of copies, staff time which shall not exceed the average hourly rate of pay for staff of the city required for making copies and programming, if necessary, and the cost of the disk ,  tape or other medium  used for the duplication.   Fees for maps, blueprints, or plats that require special expertise to duplicate may include the actual rate of compensation for the trained personnel required to duplicate such maps, blueprints or plats.  If programming is required beyond the customary and usual level to comply with a request for records or information, the fees for compliance may include the actual cost of such programming.

    (b) Payment of such copying fees may be requested prior to the making of copies.

(Ord. No. 1164, § 1, 9-21-87; Ord. No. 15733, § 1, 9-8-98; Ord. No. 18249, § 1, 9-20-04 )

     Note--See the editor's note at § 2-23.

(Ord. 18249, Amended, 09/20/2004, Prior Text; Manual, Amended, 09/08/1998, Prior Text)