Chapter 2 ADMINISTRATION*
Section 2-460 Bids and requests for proposals; exceptions.
Except as otherwise provided in this article, all contracts for purchases of supplies,
materials, equipment and services which have not been specifically authorized by the city council
shall be entered into only after a competitive bidding process or a request for proposals process.
(b) The purchasing agent may enter into
contracts for emergency purchases without
following a competitive bidding process or a request for proposals process. Emergency
purchases are purchases necessitated by nonrecurring emergency situations posing a substantial
danger to the health, safety and welfare of the citizens or of a risk of substantial financial loss
the city unless the required supplies, materials, equipment or services are obtained as
expeditiously as possible. The department head requesting an emergency purchase shall certify
that the purchase is an emergency within the meaning of this section by a memorandum which
sets forth the nature of the emergency. If the purchasing agent and the department head do not
agree that the proposed purchase is an emergency purchase, the matter shall be referred to the
city manager for final decision.
(c) The purchasing agent may enter into
contracts with sole source suppliers and
governmental entities without following a competitive bidding process or a request for proposals
process. Sole source suppliers are suppliers of supplies, materials, equipment or
which are unique or which are not available from more than one competitive source in the
normal course of business. The purchasing agent shall certify in writing that each purchase from
a sole source supplier under this subsection meets the requirements of this subsection.
(d) The city manager may enter into
contracts for professional and other services without
following a competitive bidding process or a request for proposals process when factors such as
prior experience, skills, education, local knowledge or unique knowledge are considerations in
selecting the contractor.
The city manager may waive attorney conflicts of interest if the
manager determines that the waiver is in the Citys interest.
This subsection shall not apply to
contracts for auditing services for the annual fiscal audit or to contracts for architectural,
engineering and land surveying services.
(e) The purchasing agent may enter into
contracts for specialized services relating to art
conservation, restoration, archiving and installation without following a competitive bidding
process or a request for proposals process when the required services are not widely available
and when factors such as experience and local knowledge play an important role. The
department head requesting these services shall document and certify that the proposed contract
meets the requirements of this subsection.
(f) The city manager and purchasing
agent are encouraged to pursue informal bidding and
requests for proposals in the above categories of exceptions whenever time and business
(Code 1964, § 2.790; Ord. No. 13511, § 1, 11-16-92; Ord. No. 15991, § 1, 5-3-99; Ord.
18178. § 2, 7-19-04; Ord. No. 19271, § 1, 10-16-06; Ord. No. 20880, § 1, 2-21-11)
(Ord. 20880, Amended, 02/21/2011, Prior Text; Ord. 19271, Amended, 10/16/2006, Prior Text; Ord. 018178, Amended, 07/19/2004, Prior Text; Ord. 15991, Amended, 05/03/1999, Prior Text)