Section 2-466 Bidding process; contracts for $15,000 or more.

    (a) Except as otherwise provided in this article, the purchasing agent shall not contract for the purchase of any supplies, materials, equipment or services costing $15,000 or more unless the bidding process of this section has been followed.

    (b)    The purchasing agent shall advertise for sealed bids in a newspaper of general circulation in the city at least five days before the time set for opening bids.  All bids must be sealed and addressed to the purchasing division and must be received by the purchasing division by 2 o’clock p.m. on the day specified in the advertisement for bids.  The bids shall be opened by the purchasing agent at the purchasing agent’s office between 2:00 p.m. and 5:00 p.m. on the day the bids are due, if practicable.  If not practicable, then the bids shall be opened on the earliest day thereafter that the purchasing agent is able to open the bids.  The purchasing agent may require bidders to deposit a cashier’s check or a certified check drawn on a solvent financial institution or a surety bond in an amount not less than 5 percent of the bid.  The deposit shall be forfeited to the city if the successful bidder fails or refuses to execute the contract.
    (c)    The purchasing agent may use an electronic bidding system if the system is secure and allows the bids to be opened only at the time designated for bid opening.

    (d)    The purchasing agent, after consulting with all affected departments and subject to the provisions of subsection (e), may reject any or all bids, may award the contract to the bidder that is, in the judgment of the purchasing agent, the lowest and best, responsive and responsible bidder, or may split the award between two or more bidders if, in the judgment of the purchasing agent, it is in the best interest of the City to split the award.

    (e)    Before taking any action on bids, the purchasing agent shall inform all affected departments of the purchasing agent’s proposed action.  The head of any affected department who disagrees with the purchasing agent’s proposed action may inform the purchasing agent and the head of any other affected department of the disagreement.  If, after conferring on the matter, the purchasing agent and the heads of all affected departments are unable to agree on an appropriate action on the bids, the matter shall be referred to the city manager for final decision.

(Code 1964, § 2.710; Ord. No. 13511, § 1, 11-16-92; Ord. No. 018178. § 2, 7-19-04 )

(Ord. 018178, Amended, 07/19/2004, Prior Text)