Chapter 2 ADMINISTRATION*
Section 2-466 Bidding process; contracts for $15,000 or more.
(a) Except as otherwise provided in this article, the purchasing
agent shall not contract for the
purchase of any supplies, materials, equipment or services costing $15,000 or more unless the
bidding process of this section has been followed.
(b) The purchasing agent shall advertise
for sealed bids in a newspaper of general circulation
in the city at least five days before the time set for opening bids. All bids must be sealed and
addressed to the purchasing division and must be received by the purchasing division by 2
oclock p.m. on the day specified in the advertisement for bids. The bids shall be opened
purchasing agent at the purchasing agents office between 2:00 p.m. and 5:00 p.m. on the day the
bids are due, if practicable. If not practicable, then the bids shall be opened on the earliest
thereafter that the purchasing agent is able to open the bids. The purchasing agent may require
bidders to deposit a cashiers check or a certified check drawn on a solvent financial institution
or a surety bond in an amount not less than 5 percent of the bid. The deposit shall be forfeited
the city if the successful bidder fails or refuses to execute the contract.
(c) The purchasing agent may use an electronic
bidding system if the system is secure and
allows the bids to be opened only at the time designated for bid opening.
(d) The purchasing agent, after consulting
with all affected departments and subject to the
provisions of subsection (e), may reject any or all bids, may award the contract to the bidder that
is, in the judgment of the purchasing agent, the lowest and best, responsive and responsible
bidder, or may split the award between two or more bidders if, in the judgment of the purchasing
agent, it is in the best interest of the City to split the award.
(e) Before taking any action on bids,
the purchasing agent shall inform all affected
departments of the purchasing agents proposed action. The head of any affected department
who disagrees with the purchasing agents proposed action may inform the purchasing agent and
the head of any other affected department of the disagreement. If, after conferring on the matter,
the purchasing agent and the heads of all affected departments are unable to agree on an
appropriate action on the bids, the matter shall be referred to the city manager for final decision.
(Code 1964, § 2.710; Ord. No. 13511, § 1, 11-16-92;
Ord. No. 018178. § 2, 7-19-04
(Ord. 018178, Amended, 07/19/2004, Prior Text)