Section 24-73 Special event permits.
Prior to the adoption of Ord. 21948 on 01/06/2014, Section 24-73 read as follows.
The city manager shall designate a city event committee to assist with the issuance of
special event permits. The city event committee is authorized to close any public street, sidewalk
or public place as follows:
(1) Any event in the downtown area;
(2) For any event that is ticketed, has entry fees, for-profit or otherwise
excludes the general
(3) For any event at a city park if submitted by the director of the parks
(4) For any event in other public places if submitted by the city manager.
City council authorization is required to close any street in the downtown area.
For purposes of
this article, "downtown area" means the area bound on the north by Park Avenue, on the east
College Avenue, on the south by Elm Street and on the west by Providence Road.
Issuance of a
special event permit does not obligate or require the city to provide services, equipment or
personnel in support of an event. The city manager may cancel or postpone a special event permit
if the manager thinks that any denial condition listed in this section exists, or is likely to exist,
to otherwise protect people and property in the city. The city event committee may promulgate
forms and regulations to assist applicants that are not inconsistent with this section. The city
event committee may request detailed plans, evidence, maps or other documentation to evaluate
(b) The city event committee shall not approve closing
any area as set out in subsection (a)
above for any of the following:
(1) The day before, or the day of, any scheduled University of Missouri home
(2) Any event that requires city services, equipment or support that is outside
course of business of the city.
Any closures of this kind shall require an agreement negotiated by the city manager with the
event organizer and the agreement must be approved by the city council.
Any person wishing to
have the city council close a street in the downtown area for a special event may file a written
application for a street closure and street use permit with the city manager on a form supplied by
the city manager's office. The application must be filed at least ten (10) days before the regularly
scheduled city council meeting at which the request will be considered.
Applications for a special event permit shall be considered in the order that the
application is received. Multiple applications shall be given an order of priority by the applicant
if submitted by one applicant, or shall be selected at random if it cannot determine the order in
which applications have been received. Applications for special event permits shall be submitted
ninety (90) days prior to the first day of the event. A one hundred dollar ($100.00) processing
fee will be required with the application.
As part of the application, the applicant shall present
evidence that all owners or occupants of property abutting the street to be closed have been
notified of the proposed street closure and
over fifty percent (50%) must give consent for an
application to be considered
their right to address the city council in opposition to the street
Upon request by the city event committee, applicants shall submit detailed plans,
evidence or maps to be used to evaluate the application and to address any denial condition
concerns. The city event committee shall approve or deny the application as soon as possible but
no later than forty-five (45) days before the first day of the event. Any person aggrieved by
denial of a permit by the city event committee may file an appeal within five (5) days following
such denial with the city council to be acted upon at the next regular council meeting after said
appeal is filed.
(d) The city event committee shall grant a special
event permit unless it is determined that
one or more of the denial conditions listed in subsection (d)(1) or (d)(2) below requires denial.
The city event committee shall accept timely written comments from the downtown community
improvement district board as to any of the denial conditions listed below if the event is in the
community improvement district area.
(1) The city event committee shall deny a special event permit to an applicant
who fails to:
a. Provide a completed and signed application; or
b. Meets the requirements for submitting an application for a special event
c. Provide a sufficient traffic control plan; or
d. Provide a plan or evidence of sufficient monitors, event staff, volunteers
or security for
crowd control and safety; or
e. Provide a plan or evidence of sufficient sanitation or portable sanitation
or facilities that are reasonably necessary to ensure that the event will be conducted with due
regard for safety, health and the public welfare; or
f. Provide a plan or evidence of sufficient waste management services; or
g. Provide sufficient off-site parking or shuttle service, or both, when required
to minimize any
substantial adverse impacts on general parking and traffic circulation in the vicinity of the event
as determined by the city event committee; or
h. Obtain the written approval of any other public agency within whose jurisdiction
event or portion of the special event will occur; or
i. Provide a sufficient public safety plan based on event risk factors including
but not limited
to, on-site medical personnel, emergency preparedness for adverse weather conditions,
temperature, fire, or other potential health and public safety concerns; or
j. Obtain all other required city permits; or
k. Provide insurance to protect the city against loss from liability imposed
by law for damages
on account of bodily injury and property damage arising from the special event that impacts or
occurs on city property. The amount, if the insurance is required, shall be determined by the city
and the insurance shall name the city as an additional insured and must be maintained for the
duration of the special event. The city manager may waive or require a substitute to the
insurance requirement only if the event organizer demonstrates that it is impossible or
impractical to obtain insurance coverage.
(2) The city event committee shall deny a special
event permit if it determines that:
a. The event will violate any local, state or federal law or regulation; or
b. The resources required to ensure public safety within the special event
venue or district will
prevent the police, fire or emergency medical service departments from providing reasonable
protections to the remainder of the city; or
c. The concentrations of persons, animals, or vehicles within the special
event venue or district
will unduly interfere with the movement of police, fire, ambulance or other emergency vehicles;
d. The event will substantially interfere with any other special event for
which a permit has
been granted, or the combination of events, although they do not interfere, diminishes public
safety resources to unacceptable levels in the determination of the city; or
e. The event will interfere with scheduled and unscheduled government
but not limited to, construction of buildings (public and private), road and utility work, street
closures, or any other reason to protect safety, health and the public welfare in the city; or
f. The event organizer demonstrates an inability or an unwillingness to conduct
an event in
compliance with the requirements of this chapter, or to comply with a condition to a permit
issued under this chapter; or
g. The event organizer conducted a prior special event in a manner that failed
comply with city code requirements.
The city council shall not close a street
and issue a
when an applicant appeals the denial of a permit or in approving an agreement
(1) No safety hazard will be created, and
(2) No obstruction will be created that would unreasonably
interfere with police, fire or health
protection of the city, and
(3) No unreasonable interference with the normal uses of the
abutting property will be created.
(e) The city council normally shall not close
a street and issue a street use permit when the
street requested to be closed is within seven hundred fifty (750) feet of a street that the council
has previously closed for the same time, unless the holder of the earlier street use permit has
been notified and consents to the subsequent street closure.
The holder of a street use permit must obtain all other required city licenses and permits.
The special event committee appointed by the city manager will advise the permit holder of
additional licenses and permits that are required based upon information provided by the permit
The following restrictions and obligations apply after a street or sidewalk closure has
been granted as part of a special use permit:
(1) No vendors may operate within the closed street
without the permission of the special
event permit holder. This subsection shall not prevent the owners of businesses adjacent to the
closed street from selling items on the sidewalk as otherwise permitted by law.
(2) No peddler shall conduct peddling within seven hundred fifty (750)
feet of a street closed
under this section without the written permission of the city manager. The manager shall not
give such written permission without first consulting with the special event permit holder to
determine whether such peddling will interfere with the special event to be held on the closed
(3) No unreasonable interference with the normal uses of the abutting property
will be created.
Access to businesses that abut the street closure shall be maintained during the normal business
hours of the affected business. No entry fee shall be charged to a person who resides or operates
a business in the closed street area or to a customer of or person making delivery to a business or
residence in the closed street area.
(g) No vendors may operate within the closed
street without the permission of the street use
permit holder. This subsection shall not prevent the owners of businesses adjacent to the closed
street from selling items on the sidewalk as otherwise permitted by law.
(h) No peddler shall conduct peddling within
seven hundred fifty (750) feet of a street closed
under this section without the written permission of the city manager. The manager shall not give
such written permission without first consulting with the street use permit holder to determine
whether such peddling will interfere with the special event to be held on the closed street.
(i) Access to businesses that abut the street
closure shall be maintained during the normal
business hours of the affected business.
(j) No street use permit holder or other person
shall block off a street in a manner that
prevents the free movement of pedestrians into and out of the closed street area.
(k) No entry fee shall be charged to a person
who resides or operates a business in the closed
street area or to a customer of or person making delivery to a business or residence in the closed
(Ord. No. 21051, § 1, 8-15-11)