Series 103 2002 ORDINANCES/RESOLUTIONS
Section 103-487; Withdrawn B309-02; Pertaining to the Operation of the Fire Department and Conditions of Employment of Fire Department Personnel
Ordinance No. WITHDRAWN Council
Bill No. B 309-02
pertaining to the operation of the Columbia Fire Department and conditions of employment of
the Columbia Fire Department personnel; and fixing the time when this ordinance shall become
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBIA, MISSOURI, AS
ARTICLE 1: PREAMBLE
It is the purpose of this Ordinance to achieve and maintain harmonious relations between the
City of Columbia, hereinafter referred to as the City or the Employer or Management, and the
Columbia Professional Firefighters, Local 1055 of the International Association of Firefighters,
hereinafter referred to as the Union or the Employee(s), to provide for an equitable and peaceful
resolution of any differences which may arise.
The Employer will not discriminate because of participation in or affiliation with any labor
ARTICLE 2: RECOGNITION
The Employer recognizes the Union, as defined April 18, 1978, by the Missouri State Board of
Mediation or as may be modified by court action, as the recognized bargaining agent of full-time,
permanent, bona fide City of Columbia fire fighters.
ARTICLE 3: PREVAILING RIGHTS
Past personnel and work practices, which are not management rights and which are not covered
in this ordinance, the Personnel Code (Chapter 19 of the Code of Ordinances) or Fire Department
Operational Bulletins, are to be changed only by ordinance or, with input from the Union, by
properly adopted rule or regulation. Changes in past practices are not to be capricious. Except in
cases of an emergency, changes in past practice by ordinance are to be submitted to Union at
least thirty (30) calendar days prior to first reading of the Council bill.
ARTICLE 4: RESERVED MANAGEMENT RIGHTS
The City possesses the sole right to operate the Fire Department and all management rights
repose to the City as defined in Chapter 19 of the Code of Ordinances.
ARTICLE 5: DUES CHECK OFF
A. Once a month, the Employer is to deduct the Union membership fees and dues
employees who individually authorize in writing that such deductions be made. All
authorizations delivered to the Employer prior to the first day of the month are to be effective
during the succeeding month.
B. Dues are to be deducted from the first paycheck of each month and are to be
deposit directly to the Union's General Fund with an itemized statement being sent to the Union
Treasurer within fifteen (15) days after the deductions have been made.
C. The City is to deduct, as a service fee, 10 cents per participating employee
per month from
the total monthly remittance to the Union's General Fund.
D. An employee may cancel or revoke the authorization for check off deductions
notice to the Employer and the Union. The cancellation is to become effective one month
subsequent to the request for such cancellation.
E. The City is to annually supply each Fire Department employee represented
by the Union
two wallet-size shift calendars and with two letter-size shift calendars.
ARTICLE 6: UNION BUSINESS
A. Employees elected to Union office may be granted a reasonable amount of on-duty
determined by management to investigate matters relating to the administration of this
Ordinance, Chapter 19 of The Code of Ordinances and Department rules and regulations, or for
resolving complaints and grievances, providing that such time does not detract from normally
assigned duties and does not require replacement of such Union representative.
B. The Union's negotiating team will not suffer loss of pay to attend meetings
mutually set by
the Employer and the Union.
C. The Union president and two members of the Union's negotiating team may be
while on duty, to meet with counsel regarding meet and confer sessions with the City, provided
such absence does not affect the effectiveness and efficiency of the Fire Department operation as
determined by the Fire Chief or his/her authorized representative.
D. There will be no discrimination by the Employer against any employee because
membership in the Union.
ARTICLE 7: RULES AND REGULATIONS
A. Departmental Operational Bulletins that affect working conditions and performance
subject to the grievance procedure set forth in Chapter 19 of the Code of Ordinances.
B. Except in cases of emergency, changes or additions to Fire Department Operational
Bulletins proposed by the Fire Chief are to be given to the Union at least thirty (30) calendar
days before they are to become effective. Unless the Union requests to meet with the Fire Chief
to discuss the proposed changes or additions within the thirty (30) calendar day period, such
changes or additions to the Operational Bulletins will become effective as proposed. In
event, the changes will not become effective until the Union has been given the opportunity to
meet with the Fire Chief to provide input on the proposal.
C. At the request of the Union, the Fire Chief may meet with Union representatives
changes or additions to the Fire Department Operational Bulletins submitted by the Chief or
proposed by the Union.
ARTICLE 8: WAGES
The wage schedule of Fire Department employees is set forth in the City's pay plan ordinance, a
copy of which is to be made available at each fire station.
ARTICLE 9: EMERGENCY RECALL
In an emergency requiring the recall of off-duty personnel, the primary task is to establish an
effective fire fighting mechanism (personnel and equipment) in the shortest amount of time. Such
circumstances are relatively rare and, therefore, overtime equalization need not be considered. In
emergencies, the Fire Chief or his/her designee may employ any available mechanism to locate
and press into service off-duty personnel appropriate to the needs of the department. All
available means of communication may be used to accomplish this goal. Emergency recall is to
follow guidelines as set forth in Fire Department Operational Bulletins.
ARTICLE 10: NORMAL STAFFING
The normal minimum staffing levels for Columbia Fire units are to be as follows: 3-Person
Engine Companies, 3-Person Ladder Companies, 2-Person Squad company. When staffing drops
below normal minimum, off-duty employees are to be called in for constant staffing. Constant
staffing is to be called when a fire company is anticipated to be two-person for more than 3
hours. Constant staffing is to follow guidelines as set forth in Fire Department Operational
ARTICLE 11: INJURY LEAVE
Injury leave is to cover injuries to employees who are performing tasks on the emergency scene
or participating in fire fighter training. Employees are reminded that Section 19-130 of the City
Code, paragraphs N and O apply to injury and sick leave. To help clarify the intent of Section
19-130, some examples are in order. These examples are not intended to be inclusive but are for
illustrative purposes only.
1. INJURIES APPROPRIATE FOR INJURY LEAVE: Any injury which is related to and
sustained while training for unique fire fighting tasks; any injury sustained while traveling in any
fire department emergency vehicle or in an ambulance to or from an emergency scene, any injury
sustained on an emergency scene and injuries resulting in association with any aspect of
responding to an alarm.
2. INJURIES NOT APPROPRIATE FOR INJURY LEAVE:
An injury resulting from
entering or exiting a Fire Department vehicle during routine, non-emergency conditions; a fall at
a fire station, a training facility, or administrative office; injuries resulting from vehicle accidents
occurring while not traveling in an emergency mode; cuts, scrapes, bruises, etc., while
performing routine office tasks, writing reports, etc.
ARTICLE 12: SENIORITY
A. Seniority for employees hired the same day, attending basic recruit school
on or after
October 1, 1985, is to be determined by final class standing upon graduation from basic recruit
school. Final class standing is to be determined by total point accumulation for all applicable
tests. Affected employees are to be notified in writing at the start of basic recruit school as to
which tests are applicable and their respective point value.
B. The Fire Administration Office is responsible for maintaining and posting
in each station, at
least on an annual basis, a seniority list(s).
C. Seniority with the fire department is given primary consideration for purpose
D. Seniority-in-rank is given consideration for the purpose of promotional eligibility
ARTICLE 13: COPIES OF OFFICIAL MATERIALS AND TRANSACTIONS
A. The City is to furnish to each Fire Station a copy of the following:
I. This ordinance.
2. Chapter 19 of the Code of Ordinances.
3. Administrative rules promulgated by the City Manager.
4. Fire Department Operational Bulletins
5. Changes and amendments to all of the above
B. Employees, upon request, are to receive a copy of any personnel transactions
C. Employees may cause to be placed in their personnel file a written explanation
reasons for an action or inaction resulting in a warning or reprimand.
D. Employees are responsible for complying with current departmental operational
City rules and regulations, etc.
ARTICLE 14: EXCHANGE OF WORKING HOURS (Trading Time)
A. Employees employed in the same capacity may agree, with the approval of the
Fire Chief or
his/her designee, to trade time with one another during scheduled work hours. The hours such
employees trade time are to be excluded by the City in calculation of hours for which the
employees are entitled to compensation.
B. Trade time requests are to be made on a Request for Exchange of Time form
as soon in
advance of the requested trade time as possible. The employee is to be notified, as soon as
possible, if the request is approved or denied by his/her Chief Officer or his/her designee.
C. It is the responsibility of the employee requesting the trade time to insure
that the substitute
employee reports for duty at the proper time and location, unless the employee has secured the
signature of the substitute on a Request for Exchange of Time form and the trade time has been
approved by the duty Division Chief or his/her designee.
D. An employee may trade time if it is determined the employee will be late
for work. This
trade time is subject to the approval of the Division Chief or his/her designee.
ARTICLE 15: MEAL ALLOWANCE
Meal allowance is to be paid in accordance with Chapter 19 for each day an Emergency Services
employee is on duty. Payment of this benefit is to be one-half on or about October 1, each year
with an additional payment adjusted to reflect the actual days worked during the previous six
months on or about April 1, each year.
ARTICLE 16: PROMOTIONAL EXAMINATION PROCEDURES
While not compulsory, department heads may request that a promotional examination consisting
of one or more formal procedures listed in section 19-161 of the City Code, be held to determine
more formally the best-qualified present employees who may be contenders for a position.
However, for each vacancy, the department head may promote a permanent present city
employee in the department who meets all considerations listed in Chapter 19 of the City Code.
The following list of guidelines may be in effect for promotional examinations:
A. Normally promotional examination processes are to be administered through
B. Promotional examination components are to be established by the Fire Chief
designee and/or the Director of Human Resources or his/her designee.
C. Management is to advise employees in advance of a process of promotional
This information should include a list of texts or other study materials, and how the functional
parts (written, practical, oral, etc.) will be weighted. Every effort will be made to provide
less than a 30-day notice prior to date of exam.
D. Changes in study materials or other aspects of promotional procedures requiring
time" for preparation are to be announced in a timely manner so as to allow potential candidates
a reasonable time to prepare.
1. For an employee to be eligible to take a promotional exam, the employee
must meet in
grade requirements at the close of the process registration.
2. In grade requirements are to conform to those published
in City Job Descriptions.
F. Promotional rosters are to be in rank order and generally remain in effect
for 18 months
unless the number of candidates on the roster drops to less than three, or unless a new roster is
necessitated by Equal Opportunity/Affirmative Action requirements. In either event, the Fire
Chief or the Human Resources Director may request a new roster.
G. The Fire Chief may make promotions from among the three highest ranked candidates
the promotional roster.
ARTICLE 17: TRAINING
Outdoor training is not to occur under inappropriate or unreasonable conditions. The Fire Chief,
or his/her designee, will determine if conditions are appropriate for training.
ARTICLE 18: SAVINGS CLAUSE
Should a court or administrative agency of competent jurisdiction hold any provision of this
Ordinance unlawful, all other provisions of this Ordinance are to remain in force. If the
or Management deems replacement provisions necessary, they are to be discussed at a mutually
ARTICLE 19. EFFECTIVE DATE
This ordinance shall be in full force and effect from and after its passage and shall remain in
effect until amended or repealed by the City Council.