Section 106-562; Ord. 18710; Amending Chapter 19 of the City Code relating to personnel policies, procedures, rules and regulations

Ordinance No.            18710                      Council Bill No. B 352-05           


amending Chapter 19 of the City Code relating to personnel policies, procedures, rules and regulations; and fixing the time when this ordinance shall become effective.


    SECTION 1.    Chapter 19 of the Code of Ordinances of the City of Columbia, Missouri, is hereby amended as follows:

    Material to be deleted in strikeout; material to be added underlined.

Sec. 19-4. Definitions.

    As used in this chapter, the following terms shall have the meanings indicated in this section:

. . .
    Unclassified position. A position in the unclassified service.

    Unclassified service. The following offices and positions are in the unclassified service: city clerk; all department heads; assistant city manager; public communications officer; assistant to city manager; internal auditor; volunteer coordinator; secretary to city manager; electronic government coordinator emergency communications and management administrator; assistant fire chief.

. . .

Sec. 19-90.  Pay plan beneficiary designation.

    To the extent authorized by Chapter 461 RSMo., an employee may designate a beneficiary to receive pay for work or accrued leaves due the employee upon the employee’s death while still employed by the City subject to the following rules:

    1.    The employee must make the beneficiary designation in writing, signed and dated by the employee, witnessed by an employee designated by the director.  The director is authorized to create forms for the designation, revocation or change of beneficiary.

    2.    The employee may only designate one beneficiary but may change or revoke that designation at any time in writing, witnessed as above.

    3.    The beneficiary must be a natural person at least eighteen (18) years of age at the time of the designation.

    4.    If a beneficiary is disqualified as being too young or shall predecease the employee, the designation shall be revoked and the final pay check from the city shall be paid to the decedent’s estate.  If the beneficiary does not survive the employee by more than twenty-four (24) hours, the beneficiary shall be deemed to have predeceased the employee.

    5.    Except as set out in these rules, the designation of a beneficiary, including the designation of a spouse as beneficiary, shall not be automatically terminated or revoked.

    6.    The amount due the beneficiary under this section may be reduced by amounts owed the city by the employee and any amounts lawfully garnished or owed in taxes, social security or otherwise authorized as deductions from pay by the decedent.

Secs. 19-901--19-95. Reserved.

. . .
Sec. 19-106. Cost reimbursement.

    (a)     Employees required to attend special training-development on city time by the department head shall be reimbursed in full for course and travel costs. Basic training, enabling the employee to meet the primary responsibility level of a position may be required at any time in the course of the employee's service. Employees may, if their performance is less than acceptable for their classification, be required by their department head to complete relevant training on their own time and at their own expense in order to maintain further employment in their present capacity.

    (b)     Reimbursement for cost of eligible formal college credit course work taken on the employee's own time shall be (except for police and fire operations which have special provisions):

. . .

Sec. 19-110. General benefits.

    (a)     Employee health care plan. The city shall pay into the employee benefit fund three hundred eighty-one dollars and four cents ($381.04) four hundred fifty-seven dollars and twenty-four cents ($457.24) per month (or the total cost of the employee's health care plan coverage, if less) toward the cost of employee health care plan coverage of each eligible permanent employee who participates in the plan. These payments by the city shall begin when the employee becomes an eligible employee under the health care plan and end at the date of the employee's termination of employment with the city. Employees choosing not to participate in the health care plan shall not be entitled to receive the amount the city would have contributed toward the cost of such employees' health care plan coverage.

. . .

    (f)    Post employment health plan. The city shall contribute twenty-one dollars ($21.00) per month to the post employment health plan for public employees on behalf of each eligible permanent employee. The city shall make sick leave conversions to the health care insurance premium reimbursement subaccounts of each eligible employee leaving city employment if the employee has been employed by the city for ten (10) years or more, or if the employee is retiring  or has previously retired pursuant to the terms of a city-sponsored retirement plan (based on either age or disability). Such sick leave conversions shall be made at the rate of two dollars ($2.00) for every hour of final accumulated sick leave.

. . .

Sec. 19-130. Sick leave.

    (a)     Sick leave shall be earned and accumulated by pay periods according to the following chart:
. . .

    (f)     A department head may request that an employee be given an advance of sick leave not to exceed twenty (20) working days per calendar year, provided such employee has been a satisfactory employee of the city for a period of at least one (1) year. Requests shall be in writing and shall offer adequate justification for the request. The advancement shall be authorized by the city manager provided the employee has exhausted all eligible leave accruals and there is a reasonable chance that the employee will be able to offset the advance by future unused accruals of sick, vacation, other authorized leaves, and/or additional work as soon as possible.

. . .

Sec. 19-164. Transfer of a present city employee.

    (a)    A department head may fill a vacant employee position by accepting the transfer of a current city employee to that position. Before being eligible for transfer to an open position the employee must:

. . .

    (e)    An employee who retires under one of the city’s retirement plans may continue employment with the city if the employee is transferred to a permanent, part-time position budgeted for less than 1,500 hours per year and the transfer takes effect on the date of retirement.  Any such employee may elect to cash in some or all eligible accumulated leave.

. . .

Sec. 19-201. Types of separations.

    Separations of employees from city services shall take one of the following forms:

    (1)    Resignation;

    (2)    Layoff (curtailment of work or lack of funds);

    (3)    Retirement (unless the employee transfers to a different position pursuant to section 19-164(e));

    (4)    Disability;

    (5)    Death;

    (6)    Dismissal;

    (7)    General separation.

    SECTION 2.    This ordinance shall be in full force and effect from and after October 1, 2005.

    PASSED this 19th day of September, 2005.