Section 110-008; Ord. 20161; Amending Chapter 2 of the City Code as it relates to the Columbia Vision Commission

Ordinance No. 20161 Council Bill No. B 378-08 A

amending Chapter 2 of the City Code as it relates to the Columbia Vision Commission; and fixing the time when this ordinance shall become effective.

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBIA, MISSOURI, AS FOLLOWS:

SECTION 1. Chapter 2 of the Code of Ordinances of the City of Columbia, Missouri, is hereby amended as follows:

Material to be deleted in ~~strikeout~~; material to be added underlined.

Sec. 2-529. Composition; compensation; terms; vacancies.

(a) The commission shall consist of ~~seven (7)~~ nine (9) members that are designated as the “coordinating committee.” The commission may also include up to five (5) resource members as defined below, and liaison members as defined below. The majority of members of both the coordinating committee and resource members shall be qualified voters residing within the City of Columbia. Two members of the coordinating committee shall be residents of Boone County, not residing within the city limits of Columbia. The members of the commission should, to the extent practicable, reflect a broad cross section of the community. “Liaison members” are nonvoting members of the commission who are appointed by the commission to help with outreach to the community or to communicate with identified citizen groups that are assisting with visioning, and to otherwise work with the commission on public education and outreach. “Resource members” are nonvoting members of the commission and are appointed by the ~~city council~~ coordinating committee to help in the work of the commission and share their expertise in one or more substantive areas such as, but not limited to, data collection, fundraising, intergovernmental cooperation, management, or process design.

(b) The coordinating committee ~~and resource members~~ shall be appointed by the city council following the nominating and application process set forth in Sec. 2-530 below. All members of the commission shall serve without compensation.

(c) Members of the coordinating committee shall serve for a term of three (3) years, except as otherwise provided below in relation to initial terms, and until their successors are appointed and qualified. The first three (3) members appointed to the coordinating committee shall serve for five (5) years, the second two (2) members appointed shall serve for four (4) years, ~~and~~ the ~~final~~ third two (2) members shall serve for three (3) years and the final two members shall serve for two (2) years. Thereafter, each new member of the coordinating committee shall be appointed for three (3) years or until a successor has been appointed. Resource members shall serve for two (2) year terms and liaison members shall serve for one (1) year terms. Members whose terms expire may be reappointed for successive terms.

(d) Vacancies in any coordinating ~~council or resource member~~ committee position shall be filled by the city council. Vacancies shall be filled for the unexpired term only. The council shall as near as possible appoint someone with similar qualifications to fill a vacated seat.

Sec. 2-531. Officers; meetings; quorum.

(a) The commission shall select its chair who shall preside over meetings, and a vice chair who shall preside in the absence of the chair. The commission shall annually appoint a secretary who shall keep a record of its activities and actions, and shall also fill any vacancy in such position for the remainder of the term.

(b) A majority of those duly appointed and acting members of the commission required to vote on a matter shall be a quorum for making decisions.

(c) The commission shall hold monthly meetings during at least ten (10) months of the year. Other meetings may be scheduled at the call of the chair. One of the monthly meetings shall be a regularly scheduled annual meeting which shall include the appointment of officers. Special meetings may also be called at the request of any three (3) or more voting members of the commission. Notice of any special meeting shall be provided as prescribed by law prior to such meeting. The city manager or the manager’ s designee shall receive notice of all meetings of the commission. The commission shall designate a regular place for its meetings which can be changed from time to time. In scheduling and conducting meetings, the commission shall comply with the sunshine law and other applicable laws and regulations.

(d) The chair of the commission is authorized to excuse any member from attendance at a board meeting if the member requests to be excused prior to that meeting. Any member of the commission who is absent without asking to be excused from four (4) or more of the regular meetings held in a calendar year shall automatically forfeit the office. Any such member who is absent without being excused from three (3) consecutive regular meetings shall automatically forfeit the office. It shall be the duty of the chair to promptly notify the city council of any vacancy on the coordinating committee.

(e) The commission may from time to time adopt such rules for the conduct of its meetings and business as it may deem proper provided that such rules are not inconsistent with city ordinances or other applicable law.

(f) Attendance at commission meetings may be by teleconference or such other electronic medium to the extent such is allowed by law.

SECTION 2. The two resource members appointed by the council at the December 15, 2008 council meeting shall become coordinating committee members and shall serve terms ending on December 15, 2010.

SECTION 3. This ordinance shall be in full force and effect from and after its passage.

PASSED this 5th day of January, 2009.