M I N U T E S
 CITY COUNCIL MEETING - COLUMBIA, MISSOURI
 OCTOBER 20, 1997

INTRODUCTORY
    The City Council of the City of Columbia, Missouri, met for a regular meeting at 7:00 p.m., on Monday, October 20, 1997, in the Council Chamber of the City of Columbia, Missouri.  The roll was taken with the following results:  Council Members COFFMAN, HINDMAN, JANKU, CAMPBELL, and KRUSE were present.  Council Members COBLE and CROCKETT were absent.  The City Manager, City Counselor, City Clerk, and various Department Heads were also present.

APPROVAL OF MINUTES
    The minutes of the regular meeting of October 6, 1997, were approved unanimously by voice vote on a motion made by Mr. Kruse and a second by Mr. Campbell.

APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
    The agenda, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mr. Kruse.

SPECIAL ITEMS
    None.

SCHEDULED PUBLIC COMMENTS
    None.

PUBLIC HEARINGS
B269-97     Rezoning from R-3 to C-1, property located on the east side of Providence Road, south of
                    Nifong Boulevard.
    The bill was given second reading by the Clerk.
    Mr. Beck commented this is an approximate 3 acre tract of land located 500 feet south of Nifong Boulevard.  He added the rezoning was unanimously recommended for approval by staff and the Planning and Zoning Commission.
    Mayor Hindman opened the public hearing.
    Bruce Beckett, an attorney with offices at 901 E. Broadway, spoke on behalf of the applicant, Mrs. Perlman.  He explained that this parcel lies between properties that are all of a similar zoning district.  Mrs. Perlman has operated a dance studio on the property since before its annexation in 1969.  She is needing to expand by adding a new building (48 feet by 42 feet) to the 3 acre property.  Mr. Beckett distributed the building plans to the Council.  He explained that this structure would sit behind her residence/studio to the east, and would not be seen from Providence Road.
    Mayor Hindman closed the public hearing.
    B269-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B277-97     Amending the Major Thoroughfare Plan.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this amendment was being recommended for approval by the Columbia Area Transportation Coordinating Committee after the technical committee studied the list of changes to the Plan.  He noted that the majority of the changes are within the City, although the area covered is both in the City and area surrounding the City.  Mr. Beck said the plan included additions of new collector streets to provide access to undeveloped areas, primarily around the perimeter of the City and into the County.  He said the changes were basically amendments to functional classifications.
    Mr. Hancock said staff is recommending Council approval.  He added that a larger number of the streets lie in the County as a result of expansion of a metropolitan planning area, and are extensions of roads already considered collectors.  He said Route AC had been brought in line with current plans.  Mr. Hancock pointed out that this joint City/County roadway plan will be forwarded to the County Commission and the County Planning and Zoning Commission for adoption as well.
    Mr. Janku understood the plan lines to be approximate and not to be considered the definite location of a roadway.  Mr. Hancock said that was correct.  Mr. Janku said comments had been made in the past about the lines not conforming to subsequent requests, but locations.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B277-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

OLD BUSINESS
B250-97     Authorizing the City Manager to execute an annexation agreement with Menu Maker
                    Foods, Inc.
    The bill was read by the Clerk.
    Mr. Beck commented that another request had been received to table this item for further negotiations.  He explained that this agreement had initially been a one lot proposal, but has since expanded to five lots.  He was hopeful things would get worked out prior to the next meeting.
    Mr. Campbell made the motion that B250-97 be tabled to the November 3, 1997, meeting.  The motion was seconded by Mr. Janku and approved unanimously by voice vote.

B266-97     Approving final plat of Groshong Place.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this was an approximate eight acre tract of land which creates two R-1 lots in the older part of the City.  He said the ordinance would provide for a variance to the right-of-way width on West Boulevard.  Mr. Beck said the request had been recommended for approval by both the staff and the Commission.
    B266-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B267-97     Approving final plat of Liberty Square, Block 3.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this approximate 23 acre tract is located on the north side of Clark Lane, east of 63.  He said it would create four C-3 lots, and includes a truncation variance at the intersection.
    Mr. Janku asked if the property would have to be condemned if the agreement was not worked out.  Mr. Hancock said the road is planned and that could be a likely occurrence; however, staff has reason to believe that with the agreement, whatever is needed to gain the truncation will be provided.  He said it was a matter of obtaining signatures and getting all of the parties to put it together on this plat.  This is the reason for the variance request.
    B267-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B270-97     Amending Chapter 6 of the City Code regarding National Electrical Code.
B271-97     Amending Chapter 6 of the City Code regarding Plumbing Code.
B272-97     Amending Chapter 6 of the City Code regarding Mechanical Code.
B273-97     Amending Chapter 6 of the City Code regarding CABO One & Two Family Dwelling Code.
B274-97     Amending Chapter 6 of the City Code regarding Property Maintenance Code.
B275-97     Amending Chapter 6 of the City Code regarding BOCA National Building Code.
B276-97     Amending Chapter 9 of the City Code regarding Fire Prevention Code.
    The bills were given second reading by the Clerk.
    Mayor Hindman noted that the bills would be discussed at the same time, but voted on separately.
    Mr. Beck explained that the Building Construction Codes Commission, appointed by the Council, had been working almost a year on reviewing the national codes to determine what amendments should be made to the City's codes.  Mr. Beck said a detailed listing of the proposed changes had been submitted to the Council.
    Mr. Patterson commented that the Commissioners had put in a lot of long hours on this project, and the process had taken somewhat longer than had occurred in previous years.  However, he felt it will have been demonstrated as worthwhile by virtue of the input received from interested groups.  He said Mr. Page, the Vice-Chair of the Commission, is present and would be making comments to the Council.  Also present, is Dale Kiepe, the City's Building Regulations Supervisor, and Frank Barfield, the Fire Marshall.  Mr. Patterson said these individuals could answer any technical questions anyone may have.
    John Page, Vice-Chair of the Building Construction Codes Commission, explained that the review process began in late November and the amendments are the culmination of many meetings.  Notices regarding the review were sent to neighborhood associations, architects, engineers, the Energy and Environment Commission, the Historic Preservation Committee, the Home Builders Association, the Columbia Apartment Owners Association, Services for Independent Living, Missouri Association of Realtors, and the local chapter of the Construction Specifications Institute.  In addition, notices were posted in local lumber yards and run on Channel 13.  Open meetings were held twice a month through April, and then once each month since then.  Mr. Page said the Home Builders Association, the Energy and Environment Commission, and the Apartment Owners Association were very active in providing input on the issues.
    Mr. Page said the review process took longer this year because of two international codes that had never been assessed by the City in the past.  In addition, the next review could take even more time as the Building Code might go international.  Mr. Page said there were also issues in the Property Maintenance Code and the Fire Prevention Code that had to be dealt with in regard to compliance of some of the older buildings and apartments in town.
    Mr. Page reported the Building Construction Codes Commission recommended amending the BOCA Code to expand the Commission from nine members to ten members, with the tenth member being a residential rental property owner.  Also discussed were ceiling heights, guard rails, lighting, and accessibility.  Mr. Page stated energy conservation was another topic in which both the Building Construction Codes Commission and the Energy and Environment Commission were in agreement on.  The recommendation is to require a R-15.5 value in wall insulation, and window insulation would be restricted to a maximum thermal transmittance (U) value of 0.55.  Mr. Page noted that previously, a window insulation requirement had never been addressed in the code.
    In the CABO One and Two Family Dwelling Code,  Mr. Page said the wall and window insulation recommendations would be the same as the BOCA requirement (an 15.5 R value and a U value of 0.55).  The plumbing and electrical chapters of the one and two family code are being deleted.  The Commission is recommending use of the International Plumbing Code and the National Electrical Code for residential construction.
    Mr. Page said there were no significant changes recommended for the International Plumbing Code.
    The recommendation for the International Mechanical Code, at the suggestion of the Mechanical Code Commission, is to  utilize the Block and Associates examination for testing mechanical people.  Mr. Page reported there are approximately 600 licensed mechanics in the City of Columbia.  In addition, a new classification for chimney sweeps had been created and, as there is no national examination, the Mechanical Board will write a test for this group.
    Regarding the National Electrical Code, Mr. Page said there is a three year licensing renewal requirement.  It is recommended that a renewal fee of $10 be charged to cover the cost of the paperwork.  Another recommendation is that smoke detectors will be required in all bedrooms, which will be in addition to the one that already must be located in the hallway.  Additionally, GFI circuits will be required throughout the kitchen, not just within six feet of the kitchen sink.
    Mr. Page reported there had been significant debate regarding the Boca National Property Maintenance Code.  The number of exits, corridor enclosures, and emergency escapes had been a major issue.  He said the Code was very specific in the changes that would have to be made to older buildings, and these would be very expensive.  Mr. Page said the Commission attempted to keep health and public safety at the forefront, yet some accommodation had been allowed for the older buildings to ensure that these structures would not have to be literally torn down in order to comply with regulations.  For example, the Code required two exits be provided for every level exceeding two stories.  A number of the older structures in town are three stories and do not have the appropriate exits.  In order to reduce the financial burden on these properties, the Commission added an exception that would exempt buildings that have previously received a certificate of compliance or certificate of occupancy.  This is with the provision that smoke detectors are to be installed and interconnected in all existing shafts and corridors -- if one detector sounds a signal, all detectors in the shafts and corridors will activate.  In addition, smoke detectors are to be direct wired into the building and be supplied with battery back-up.
    Regarding emergency escapes, Mr. Page said every sleeping room is currently required to have at least one operable window or exterior door approved for emergency egress or rescue.  The Code is silent on what is an approved window and it had been a practice for years to accept any type of window.  BOCA suggests that the new construction code be used as a guide for determination of an approved window, which would require numerous structures containing basement bedrooms with concrete foundation walls to lower and enlarge existing windows.  The Commission is recommending that this requirement be modified with an exception similar to what had been discussed previously regarding exits and corridor enclosures.  One item added to the exception would prohibit eliminating existing windows.
    As the Commission felt that the above issues -- number of exits, corridor enclosures, and emergency escapes -- were very important, Mr. Page said it is recommended that the exceptions not be permissible whenever the existing structures are renovated beyond fifty percent of their current value.  Full compliance is suggested in that case.  Regarding stairways, handrails and guardrails, Mr. Page said the Commission, with the concurrence of  the Apartment Owner's Association, recommends that guardrails be constructed in such a manner that a six inch diameter sphere shall not pass through any opening.
    The last code reviewed was the BOCA National Fire Prevention Code, and Mr. Page said it duplicated some of the requirements contained in the Property Maintenance Code.  One difference was the requirement for open shafts, such as stairways, which are to be enclosed under certain conditions.  He said the Commission recommends that the same exception be applied to the open shaft requirement as had been provided for the number of exits, corridors, and emergency escapes.  In addition, those structures that have already complied with the code will be required to always maintain their compliance.
    Mr. Page said the Commission's last recommendation is that the ordinances be effective as of January 1, 1998, in order to allow time for implementation of the changes.
    Mr. Page thanked all of the organizations who provided input.
 Mayor Hindman said that public safety is critical and deserving of all the hard work the Commission had obviously put into it.  He thanked everyone for their input and long hours.
    Regarding the electrical license renewal, Mr. Janku asked if any type of notice would be sent.  Mr. Patterson said staff will develop something that can be distributed to electricians so they are aware of the amendments.  In addition, staff will try to devise some type of notification system.
    Mr. Kruse asked what the thinking was behind lowering the R value on the walls.  Mr. Page said there is no payback for the requirement, and there are more important places to spend the money -- such as air infiltration.  Mr. Kruse asked if that was why the Commission recommends the window requirement.  Mr. Page said that was correct.
    With regard to the exceptions to the numbers of exits, Mr. Coffman said he had heard about the controversy.  He thanked the Commission and the others involved for working through this issue because it was something that pleased a lot of apartment owners, as well as a lot of neighborhood associations in the older neighborhoods.
    John Rogers, an attorney with offices at 813 E. Walnut, spoke on behalf of the Columbia Apartment Association.  Mr. Rogers directed his comments toward B274-97, B275-97, and B276-97.  He said the Commission and the staff had worked countless hours on this project, and Frank Barfield and Dale Kiepe in particular had devoted their expertise and numerous hours working on these ordinances.  Mr. Rogers felt these ordinances carefully balance public safety with the rights of property owners, with the results being a superior Property Maintenance Code, a superior Building Code, and a superior Fire Prevention Code compared to what the City currently has.  He urged the Council to vote in favor or the ordinances.
    Mr. Campbell made the motion that B276-97 be amended per the amendment sheet.  The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    B270-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:
    B271-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:
    B272-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:
    B273-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:
    B274-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:
    B275-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:
    B276-97, as amended, was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B279-97     Amending the FY98 pay plan with regard to Fire and Police Departments.
    The bill was given second reading by the Clerk.
    Mr. Beck asked that the Council consider an amendment to this ordinance that would include the Police Department in the changes to the pay plan.
    Mr. Beck and Chief Markgraf had discussed an organizational situation within the fire department in which the Chief felt he was in need of more staff support on a day to day basis.  He said this bill would amend the pay plan to implement changes he and the Chief had discussed, and felt would be for the good of the department.  Mr. Beck said it would eliminate the position of Deputy Fire Chief and create the position of an Assistant Fire Chief.  The person appointed to this position is currently a staff Division Chief.  Added responsibilities and a pay increase of one level would be given to this individual.  Further, a Management Support Specialist and secretarial support will be added in the Fire Marshal's Office.
    Regarding the Police Department, Mr. Beck said the Police Chief had also been working on organization within his department by establishing positions of two District Commanders.  This amendment will authorize Police Captains to receive an additional 5% in pay while assigned as a District Commander.
    Mr. Campbell made the motion to amend B279-97 per the amendment sheet.  The motion was seconded by Mr. Kruse and approved unanimously by voice vote.
    B279-97, as amended, was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B285-97     Authorizing an agreement with Continental Consulting Engineers for back-up generator
                    and appropriating funds.
    The bill was given second reading by the Clerk.
    Mr. Malon explained that this agreement is one that had been suggested by some of the City's larger customers who would be interested in such an arrangement.  With some of the changes occurring in the electric utility industry, Mr. Malon said this is one of the new services that is being offered by both utilities and vendors.
    This agreement would allow a partnership to be formed with large industrial customers in which the City would install a back-up generator system capable of carrying loads in the event of a power outage.  Mr. Malon reported this is envisioned as a lease/financing type of arrangement.  The price could be tagged specifically so the City would know what costs would be involved.  Mr. Malon stated in discussions with one large customer, this client agreed to pay fuel costs to run the generator during peak periods, with a cap on the number of hours.  By doing so, Mr. Malon explained the customer could be taken off during peak periods, and credits could be obtained against the City's capacity.
    Mr. Malon explained the City might be able to provide the generator without having to increase the customer's utility costs.  If it worked out, the City may even be able to provide a modest adjustment because capacity could be purchased at a cheap price.  He said the City might also use the machine at times, if it was needed for some reason, and pay the fuel costs.  He said the generator would run either during peak periods or power outages.  The City could run the generator during maintenance or when additional capacity is required.
    Mr. Malon said what staff wanted to do was to get a consultant to come in for two phases; phase one would be a more detailed study to provide footprints as to what this might look like on a site, and phase two would be to proceed with the program if the analysis justifies it.  At this point, a contract would be proposed for Council consideration.  The project could proceed on a trial basis with one of the City's  larger customers.  If it seemed to work, Mr. Malon said the program could be offered to all of the City's large customers.
    Mr. Campbell asked if these generators would have the capacity to carry the entire load of that customer.  Mr. Malon said it was possible if the customer wanted it.  He said the generators would probably be in the range of 250 kilowatts up to 1,200 kilowatts, and a large industrial customer might require two machines.  He said these units are packaged in their own housing, skid-mounted, and are moveable for set-up.
    B285-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B286-97     Authorizing an agreement with REW Materials to construct a railroad spur track; lease
                    COLT land to REW Materials; and appropriating funds.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that some time ago REW Materials had bought out Cottle Drywall along Route B in northeast Columbia.  He said this company is requesting a different spur track arrangement.  He noted that Mr. Malon and his staff had worked on an agreement, subject to Council approval, that would split the cost to construct the new spur.  Mr. Beck said REW has guaranteed 50 cars per year on the City's rail for the first three years.  This agreement is felt to be in the best interest for both parties.
    Mr. Campbell said it was mentioned that it might be necessary to alter the highway rail crossing.  He asked if that was likely to be a major problem.  Mr. Malon explained that until just recently, there were two crossings at this location (the City pulled up the one track).  It was not known if another permit would have to be obtained, or if the existing permit could still be used.  Mr. Campbell asked if the expense would be major if the City had to reinstall the old track.  Mr. Malon said the estimated cost would take care of it.
    B286-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B288-97     Authorizing an agreement with Allstate Consultants, P.C. for the design of Hinkson Creek
                    Trail Phase 1.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this agreement would provide design service to extend the Trail from Old Highway 63 to Capen Park.  He noted that the City has obtained enhancement funds through the Department of Transportation for this project.
    Mr. Kruse asked about the time line.  He wondered if everything was in place to actually construct the Trail after the design work is finished.  Mr. Patterson said the plans, specifications, and contract documents have to be submitted to the State for approval next year.  Therefore, actual construction on this phase was not likely to occur for another 12 months or so.  He said because of the uncertainty of the design at this point, staff did not know what land rights would be needed.  Mr. Patterson reminded the Council that this is the project where the consultant would be evaluating the use of a former highway bridge for the Hinkson Creek Crossing.  He said there would be quite a bit of extensive design consideration on it.  Mr. Patterson pointed out that staff had just received the approval on the Bear Creek Phase I this past week to allow construction to begin on it.
    Mayor Hindman asked if he understood it would be a year before construction would begin.  Mr. Patterson said he felt very confident it would be every bit of that because of the time required for design review and approval.  He pointed out that the City had just received approval on Bear Creek Phase I this last week.  He reminded Council of the amount of time it has taken to get this far.  Mayor Hindman asked how things were coming on Phase II of the Hinkson Trail.  Mr. Patterson said he was not familiar with it at this point.  He was not sure there had been a request for the engineering of it.
    B288-97 was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B292-97     Authorizing an Interconnection Agreement with Boone County Regional Sewer District
                    and waiving the annexation agreement requirement for Gregory Heights, Oakbrook and
                    Haystack Acres.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that several amendments had been prepared for Council consideration as they relate to approximately five subdivisions underway in the northeast area of the City.  Under consideration are requests for connections to City sewers in accordance with the most recent Council policies, except to provide variances where the Council determines it is appropriate.  Mr. Beck reported the variances prepared as amendments are associated primarily with the infrastructure standards in the subdivisions as it relates to water lines.
    The amendments propose that all of the subdivisions, except for Haystack Acres, would be built in accordance with City standards.  He said the water pressure that goes into these lines may not meet current City guidelines.  However, Mr. Beck stated it is felt that not all of the subdivisions do meet the 800 gallons per minute requirement.  He explained that sometimes those standards are not met until a loop is completed in the water system.
    Mr. Beck stated a question had been raised concerning connection fees.  There are at least two of the subdivisions, Haystack Acres and Willowbrook, requesting a waiver of the connection fee in that, on an interim basis, a small pumping station and pressure main would be provided that will handle the wastewater from this series of subdivisions until such time that a trunk sewer is built in the area.  In discussions with Mr. Alderson, Mr. Beck understood that had been part of the agreement in this area.  On the other hand, Mr. Beck and Mr. Patterson had thought if the connection fee is waived, an arrangement could be worked out with the District regarding the pump station when it is abandoned.  He said the City would be furnishing the permanent lines to the area and the District would not be required to put in a larger lagoon or some other facility.  He said it would possibly be an offset to get this particular program worked out in the area.
    On the Haystack Acres Addition, Mr. Beck thought it was the feeling of the developer and the Regional Sewer District that the area had been platted prior to County standards and it might be grandfathered in on that basis.  He said the water lines and lots have been platted, with the water lines in place and the roads cut in.
    Mr. Campbell made the motion to amend B292-97 per the amendment sheet.  The motion was seconded by Mr. Kruse and approved unanimously by voice vote.
    Bob Alderson, Manager of the Boone County Regional Sewer District, explained that they had worked with the City staff for several months on this project, and it is setting the foundation for interconnection agreements that had been initiated five or six years ago.  He said this will establish guideline criteria for future interconnection agreements.
    Mr. Alderson reported the amendments requested were basic assumptions that the Sewer District recommended because of assumptions that had been made in meetings with the developers regarding the interconnection agreements, pre-annexation agreements, and the agreement to build the pump station and force main.  This interconnection agreement will eliminate two wastewater lagoons that serve the area.
    Mayor Hindman asked if the agreement included the undeveloped portion of Haystack Acres.  Using a map, Mr. Alderson reviewed what was included in the agreement.  The list consisted of Oakbrook, an existing subdivision containing approximately eight undeveloped lots and 30 developed lots; Gregory Heights, a fully developed older subdivision; and Willowbrook, a new subdivision comprised of 113 lots.  It is understood that Willowbrook will be developed to City standards.
    Mr. Alderson reported Haystack Acres is immediately north of Willowbrook and is presently undeveloped.  He said it consists of large tracts which are primarily on septic tanks.  Haystack Addition had been platted in 1995 under the old County subdivision rules.  When Mr. Burnam began development, his first plan was to interconnect the facility with the Gregory Heights facility, and a gravity sewer was constructed through Haystack Acres.  He said seven or eight property owners that were on septic tanks elected to connect to that line and that is why they have been included in this interconnection agreement.  Mr. Alderson said Haystack Addition contains 130 lots, which are all in the process of being developed by Gordon Burnam -- the infrastructure is in the ground.  The sewer has been inspected by City staff, and Mr. Alderson said it adheres to both County and City standards.  He said the only question concerns fire flows, although he had received a letter from an engineer verifying fire flows at Oakland Church, due north of the site, at 1,100 gallons per minute.
    Mr. Janku asked about the group that would be providing the pumping station.  Mr. Alderson said it was Gordon Burnam and Robert Conrad (the developer of the Willowbrook Subdivision).  He said they have agreed to build the pump station and force main in lieu of connection fees.
    Mr. Beck said the connection fee would actually be the responsibility of the property owner.  He asked if the developer was feeling that this would add that much more cost to the lot.  Mr. Beck said if he were to buy a lot in Haystack Acres, he assumed he would be required to pay the connection fee as part of the home and lot cost.  He asked why this would not be separated more.  He said the money being put up right now was to allow the development to move forward.  Mr. Beck saw that as one of the big incentives.  He could not see the developer waiting for a permanent sewer, or utilizing another type of sewer system that may be substandard.  Mr. Beck asked Mr. Alderson if he felt this was a firm condition.  He also asked if he saw any problem with the alternative of the pump station.  Regarding the first question about the developers having a problem paying for both the pump station, and the force main and connection fee, Mr. Alderson said he had never asked that question.  He said they always talked about the developer building the pump station/force main in lieu of the connection fees, it had never been discussed to do both.  Mr. Beck wondered if the developers would really be paying a connection fee, although, they may see that as a cost to the tract of ground being developed.  He assumed the connection fee would be paid for by the home owner.  Mr. Alderson said that correct, it would depend on whether it is owner developed, or owner developed with lots being sold out to contractors for building.  He said he would be happy to discuss the subject with the developers.
    Regarding the new portion of Haystack Acres, Mr. Campbell asked how many houses have been built there thus far.  Mr. Alderson said there was one lot that has been sold, but said he did not know if construction had occurred yet.  He said there are five lots in the process of being sold, but the closing date has not been set.  Mr. Campbell asked if he was reading correctly that the Council would be waiving an annexation agreement for the old part only.  Mr. Alderson said that Mr. Burnam was willing to sign a pre-annexation agreement on all of the lots he still owns, which includes the lot that has been sold, and the four or five that are in the state of closing.  He said Mr. Burnam is willing to sign the pre-annexation agreement on all the lots he owns at the time the agreement is executed.
    Mayor Hindman asked if understood the agreement would waive the street and other building requirements from being up to City standards.  Mr. Alderson said that was correct.  He said Mr. Burnam was assuming the pre-annexation agreement applies, but the City standards, with the exception of the sewer, would be waived.
    Mr. Janku asked what that would involve besides streets.  Mr. Alderson said it would also involve sidewalks.
    Mr. Campbell said Mr. Alderson's comment about being grandfathered was correct, but unfortunate.  He said the City would have to deal with the development as is, not with what the City would like for it to be.  Mr. Alderson said from an operating policy, there might have been a different recommendation had the infrastructure not already been in the ground.  Mr. Campbell said he understood that, but his concern was that this is a new subdivision with only three to five lots having been developed out of the 130.  He said it was a question of at what point is a variance granted.  Mr. Campbell said, unfortunately, he did not think the Council could do anything else but go ahead and approve the variances.
    Mayor Hindman asked Mr. Alderson if he thought there were other examples similar to this situation that the Council might encounter.  Mr. Alderson said there may be some land platted, but the infrastructure is not in place.
    Regarding the pump station, Mr. Beck thought that was quite a compromise without the connection fee.  He asked if there would be a problem with the Sewer District working with the City on the pumping station being given to the City.  Mr. Alderson said he would not have a problem at all in conveying it to the Sewer District whenever the time comes.  Mr. Beck asked how that could be worded in the agreement -- that the pump station would revert to the City at the time the trunk sewer replaced it.  Mr. Boeckmann said the Council could make a motion to amend the contract to say that it would be handled that way.  He said the issue of waiving the connection fees is associated with the next bill.
    Mr. Campbell made the motion that B292-97 be amended to read that the pump station would revert to City ownership at the time it was displaced by the new trunk sewer serving that area.  The motion was seconded by Mr. Coffman and approved unanimously by voice vote.
    B292-97, as amended, was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

B293-97     Authorizing City Manager to execute annexation agreement with Robert Conrad
                    Developers, Inc.
    The bill was given second reading by the Clerk.
    Mr. Beck commented that this was a continuation of the last discussion.  He noted there was an amendment sheet.  Mr. Boeckmann explained the amendment.
    Mr. Campbell made the motion to amend B293-97 per the amendment sheet.  The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    B293-97, as amended, was given third reading with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bill declared enacted, reading as follows:

R132-97     Approving the Preliminary Plat of Stoneridge Estates Phase 1, and granting variances.
    The resolution was read by the Clerk.
    Mayor Hindman noted that another request had been received to table this item.
    Mr. Kruse made the motion that R132-97 be tabled to the November 3, 1997, meeting.  The motion was seconded by Mr. Campbell and approved unanimously by voice vote.

CONSENT AGENDA
    The following bills were given second reading and the resolutions were read by the Clerk.

B268-97     Approving final plat of Woods Edge Subdivision, Plat 1.
B278-97     Amending Chapter 2 of the City Code to add Article XI to codify the terms of the City's
                    self-insurance program.
B280-97     Vacating a drainage easement in Rock Bridge Subdivision.
B281-97     Vacating utility easements in Broadway Crossings and Wal-Mart Subdivisions.
B282-97     Vacating a utility easement in Broadway Farms Subdivision, Plat 3.
B283-97     Amending the agreement with Highway and Transportation Commission for transit
                    operating assistance grant monies.
B284-97     Approving two Mid-Missouri Solid Waste District Financial Assistance Agreements to
                    purchase a grapple loader and chlorinated fluorocarbon recovery unit and appropriating
                    funds.
B287-97     Accepting a conveyance from Marvin and Linda Sue Heishman.
B289-97     Approving a replat of Lot 7 of Windmill Corners Subdivision No. 2.
B290-97     Accepting a conveyance and authorizing payment of differential costs to upgrade 3-inch
                    water main serving Morris Subdivision.
B291-97     Accepting water utility conveyances.
R162-97     Authorizing agreement with Boone County Historical Society for operation of a museum.
R163-97     Authorizing agreement with University of Missouri for compensation for lost revenues as
                    a result of the removal of parking meters on Hitt Street.
R164-97     Authorizing agreement with the Academy of Bharada (AAB) for $200 for marketing
                    support for celebrating the 50th anniversary of India's Independence.
R165-97     Authorizing agreement with State of Missouri for the Project Lifesaver grant to fund
                    overtime hours for police officers.

    The bills were given third reading and the resolutions read with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Bills declared enacted and resolutions declared adopted, reading as follows:

NEW BUSINESS
R166-97     Authorizing an agreement with Boone County Historical Society for caretaking services at
                    Nifong Park.
    The resolution was read by the Clerk.
    Mr. Beck noted that $7,500 had been budgeted again this year for these services.  He said this would authorize the signing of the formal agreement.
    The vote on R166-97 was recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Resolution declared adopted, reading as follows:

R167-97     Authorizing subordination agreement in favor of Missouri Housing Development
                    Commission on property owned by Jeffrey E. Smith.
    The resolution was read by the Clerk.
    Mr. Beck explained that this agreement concerns the handling of a present loan the City has on Hanover Estates, an affordable housing project.
    Mr. Hancock further explained that MHDC wants and needs to be in first position.  He said the staff had understood all along that the City would be in first place until permanent financing was closed.  He said the appraisal supports all of the debt on it.  Mr. Hancock pointed out that the loan is amortized at one percent for 40 years.  He said that the City receives program income from this particular loan, which amounts to almost enough for one or two rehabilitation projects per year.
    Mr. Janku pointed out that the value of the real estate was sufficient to cover it.  He said even though the City would be in the secondary position, there would still be protection.
    Mr. Campbell commented that it seemed the City is always asked to take a second position on all of these loans.
    The vote on R167-97 was recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Resolution declared adopted, reading as follows:

R168-97     Authorizing agreement with The Columbia Community Development Corporation in
                    connection with the HOME Investment Partnership Program.
    The resolution was read by the Clerk.
    Mr. Hancock explained that the Community Development Corporation is a consortium of banks involved in the provision of affordable housing in Columbia.  Several years ago, staff devised a program to provide funding to assist in rehabilitation and new construction.  Mr. Hancock said CCDC is requesting an increase in the subsidy amount the City would provide on new construction from $12,000 to $16,000 per unit.  He explained that the City takes second mortgages on these projects.  To merge the monies, Mr. Hancock said they are broken into categories; monies for rehabilitation and monies for new construction.  He felt CCDC wanted more flexibility as their program matures, perhaps away from rehab and more toward new construction.  Mr. Hancock said the staff felt the request was reasonable in light of continually rising construction costs.  He said the Corporation had recently completed two new units on Oak Street and the staff was proud to be associated with the projects.
    Mike Crist, Enterprise Development Corporation, 910 E. Broadway, explained that CCDC had been using the Columbia Career Center to build new houses.  He said they would like to proceed a little quicker, and the Career Center can only build two houses per year.  Mr. Crist said CCDC would like to expand the program by using contractors to build two to three new units a year; however, this would substantially increase the cost.
    The cost for the Career Center to construct homes is approximately $67,000 per house, and to utilize contractors the costs are expected to be closer to $80,000.  CCDC wanted to be able to provide enough subsidy in the houses so the people that live in these neighborhoods could still afford to buy them.  If the subsidy the City provides could be increased to $16,000, only for the new homes built by contractors, Mr. Crist said that would allow some flexibility.
    Secondly, Mr. Crist reported CCDC has been experiencing more and more difficulty in finding units to rehab in the right economic zone.  He said the units available are either too far gone to repair, or properties the homeowners are not willing to part with.  He said CCDC is also requesting to allocate some of the money originally assigned for rehab, to be utilized for new construction as well.  Essentially, Mr. Crist said this would require that all the funds would have to be placed in one account to be used for whatever project comes up first.  He noted that CCDC currently has two houses under construction on Seventh Street, a rehab on Fourth Street, three properties are in inventory, and another four are under negotiation.
    In addition, Mr. Crist reported there are properties which are severely dilapidated and the homeowners are not in a position to renovate them, nor do the properties qualify for the homeowners rehab program.  He said there are two properties such as this that CCDC is considering in which new homes would be built for the owners.  Mr. Crist said these are low income families located in the target neighborhoods, and the only difference would be that CCDC would already know who the buyers are before building the homes.
    Mr. Kruse asked about the dilapidated houses.  Mr. Crist said these would be torn down and new homes would be rebuilt at the same site.  He said this would provide some economy because CCDC would not have to purchase a new lot, which would save $7,000 to $10,000 on the cost of the home.  He said in both cases, these are properties very close to areas where CCDC is building or has built new homes.
    Mr. Crist expressed appreciation by the way of the Corporation and the Columbia banks for the assistance the City has given.  He said this program would be nowhere as successful without the assistance provided by the City.
    The vote on R168-97 was recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Resolution declared adopted, reading as follows:

R169-97     Authorizing agreement with various cultural organizations.
    The resolution was read by the Clerk.
    Mr. Beck commented that this would authorize the signing of 19 agreements with various agencies.  The funds were allocated during the budget process.
    The vote on R169-97 was recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Resolution declared adopted, reading as follows:

R170-97     Authorizing an agreement with Constance Needy in connection with the State Route PP
                    improvement project.
    The resolution was read by the Clerk.
    Mr. Beck explained that this right-of-way agreement has been worked out with the property owner.
    The vote on R170-97 was recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Resolution declared adopted, reading as follows:

    The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:

B294-97     Authorizing an agreement with MO Department of Health for maternal and child health
                    services and appropriating funds.
B295-97     Authorizing an agreement with MO Department of Health for family planning services and
                    appropriating funds.
B296-97     Approving the final plat of Bluff Creek Office Park, Plat 5-C, a major subdivision.
B297-98     Approving the final plat of Thessalia Subdivision, Plat 2, a major subdivision.
B298-97     Approving the final plat of Oak Forest Subdivision, Block V-C, a major subdivision.
B299-97     Approving a replat of Lot 86 of Country Club Villas III.
B300-97     Rezoning property from C-3 to M-C, property located on the southeast corner of Vandiver
                    Drive and Westfall Drive.
B301-97     Establishing permanent zoning on property located generally west of Scott Boulevard
                    and north of the MKT Parkway.
B302-97     Establishing permanent zoning on property located on the west side of Scott Boulevard
                    across from Grant Lane.
B303-97     Establishing permanent zoning on property located west of the King's Meadow
                    Subdivision.
B304-97     Establishing permanent zoning on property located generally north and west of King's
                    Meadow Subdivision.
B305-97     Vacating street right-of-way for Rockhill Road, granting a variance to subdivision
                    regulations and accepting conveyance.
B306-97     Accepting conveyances for water utility purposes.
B307-97     Accepting conveyance for utility purposes at 6th and Cherry.
B308-97     Amending Ordinance No. 015386 which approved the PUD Development Plan for the
                    Terebinths.
B309-97     Authorizing agreement with State of Missouri for grant funds for improvements to Worley
                    Street Neighborhood Park, and appropriating funds.
B310-97     Appropriating funds for the purchase of a street sweeper.
B311-97     Amending Chapter 20 of the City Code to add the Director of Public Works to the Planning
                    and Zoning Commission.
 
REPORTS AND PETITIONS
(A)     Adopt-a-Spot Plantings.
    Mr. Beck explained that this would provide for three additional beautification projects; one at Rollins and Providence, another at 763 and Big Bear Boulevard, and then one at Stadium Boulevard -- near Holiday House apartments.  He said there were four corners involved in the 763 and Big Bear project, and two of these four had been adopted by Casey's General Store and the Contractor's Supply Company.   Mr. Beck said the southeast corner of Rollins and Providence was adopted by College Park Apartments and Boy Scout Troop #4, and the Holiday House had adopted the Stadium project.
    Mr. Kruse said he was happy to see this great program moving ahead.  He asked about the project at Rollins and Providence.  He said that the College Park Apartments were a couple of miles to the south and he assumed they would want to have the Adopt A Spot sign at the project location.  Ms. Dumm said that was correct.  Mr. Kruse asked if they would also be maintaining the grass.  Ms. Dumm said the beds and the trees would be maintained, and the grass would be mowed.
    Mayor Hindman asked about the beds on 763 and Big Bear and whether there was any dirt at this location.  Ms. Dumm said there was not.  Beds would be constructed similar to what has been done at Garth and the Business Loop.
    Mr. Kruse made the motion that the staff be directed to proceed with the agreements.  The motion was seconded by Mr. Janku and approved unanimously by voice vote.

(B)     FY97-98 Percent for the Arts Project List.
    In accordance with Council policy, Mr. Beck said the Manager was to submit to the Council recommendations on what projects included in the CIP might be reviewed by the Cultural Affairs Commission for recommendations to the Percent for the Arts project list.  Appearing to fit within the guidelines are the Oakland Pool, Rollins Road, Oakland Gravel Road, and the Eighth and Cherry garage projects.
    Mr. Campbell made the motion that the Commission consider recommendation for the above named projects.  The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    Mr. Janku said although a project is not required to be in conjunction with the Oakland Road improvement, it is an increasingly important entryway into the community.  He was hopeful the Commission could work with the Arcadia developer or the school to come up some sort of popular project.
    As a general policy, in all cases, Mr. Campbell thought it should be associated with the projects barring extenuating circumstances.

(C)     Conley Road: I-70 Drive SE to Northern Terminus.
    Mr. Beck explained that on Conley Road, from the large shopping area that ties into the 63 spur, there is an unimproved road behind the service station that extends to the motel.  He said the question came up as to whether or not the City should be participating in a 38 foot wide street that actually dead ends at I-70.  Mr. Beck said he personally felt the community-wide benefit had not been established as the road terminates at this point.  He said staff has met with the property owners who have petitioned the City and it was felt that this area could be adequately served with a 32 foot wide street.  He said the property owners were agreeable to move forward, fully at their own expense, but had requested some waivers.  Mr. Beck said the staff outlined five conditions that should be met by the property owners.
    Mr. Campbell said he could not support the sidewalk waiver.  He asked if the Council voted that particular condition down, whether it would eradicate the agreement.  He was concerned that the motel would generate foot traffic.
    Kurt Kirtley, MFA Oil, felt any foot traffic generated would be over and back across the street.  Mr. Campbell said he often stays in motels and likes to get out and take a walk.  Mr. Kirtley said it would come down to a cost factor.  He said in previous discussions, it had been determined by the property owners what improvements could be afforded and, at this point, if there is an additional cost for sidewalks, he guessed it would take more consultation.  As this cost would affect a consortium of property owners, Mr. Kirtley could not answer for them.
    Mr. Campbell asked what the current average cost was per running foot on sidewalks.  Mr. Patterson thought the last he had seen was about $8 per foot.  Mr. Campbell asked what the total footage would be.  Mr. Patterson said it was 425 feet.  He said that would be the City's cost if the grading was already done adjacent to a street.  He said it should be less for a private contractor.  Mr. Campbell said then the cost should be about $3,600.  Mr. Patterson said the improved street portion was about 250-275 feet, so it would only be about $2,500.  Mayor Hindman questioned whether there would be any right-of-way problems.  Mr. Patterson said that had already been obtained.  Given the $2,500 figure, Mr. Kirtley said that would be acceptable, and would consist of a sidewalk on one side of the road by the hotel.
    Mr. Campbell made the motion allowing the five variances with the exception of #3, where the variance would only apply to a variance of a sidewalk on one side of the street, and further that the staff be directed to initiate action to vacate the east 10 feet of the existing right-of-way.  The motion was seconded by Mr. Janku and approved unanimously by voice vote.

(D)     Intra Departmental Transfer of Funds.
    Report accepted.

BOARDS AND COMMISSIONS
    Upon receiving the majority vote of the Council, the following individuals were appointed to the following boards and commissions:

BOARD OF ADJUSTMENT ALTERNATE
Timmons, Jack D., 1919 Jackson, Ward 2 - term to expire 11/1/02

BUILDING CONSTRUCTION CODES COMMISSION
Shanker, Richard A., 602 S. William, Ward 6 - term to expire 8/1/00

COMMUNITY DEVELOPMENT COMMISSION
Graves, Ronald A., 1204 St. Christopher, Ward 4 - term to expire 11/1/00
Johnston, David A., 2701 Chambray, Ward 4 - term to expire 11/1/00

CONVENTION & VISITORS ADVISORY BOARD
Jashnani, George V., 2708 Bluff Creek, Ward 6 - term to expire 9/30/99

BOARD OF ELECTRICAL EXAMINERS
Mescher, Kirk T., 308 Stalcup, Ward 4 - term to expire 8/1/98

SUBSTANCE ABUSE ADVISORY COMMISSION
Mings, Maryann, 5206 Gasconade, Ward 3 - term to expire 10/31/00 (Health)
Scribner, Lisa W., 3605 Teakwood, Ward 4 - term to expire 10/31/00

COMMENTS OF COUNCIL, STAFF, AND PUBLIC
    Mayor Hindman made the motion that the Council will meet in closed sessions on Thursday, October 23, 1997, and Monday, October 27, 1997, at 6:00 p.m., in the fourth floor conference room, to consider litigation and personnel matters in accordance with Section 610.025 RSMo.  The motion was seconded by Mr. Campbell with the vote recorded as follows:  VOTING YES:  COFFMAN, HINDMAN, JANKU, CAMPBELL, KRUSE.  VOTING NO:  NO ONE.  ABSENT:  COBLE, CROCKETT.  Motion passed.
   Mr. Coffman asked about the status of development at the Audubon intersection.  He said the Council had been assured by Elvin Sapp and Pete Peterson, of Hollywood Theatres, that each would pay half the cost of a light at the intersection of Audubon and Stadium.  He said Mr. Sapp had been very helpful and had provided written assurances to that effect.  Mr. Coffman said the Hollywood Theatres have not been so helpful and he has not been able to contact them.  He commented that the neighbors in the East Pointe area have also been frustrated in that they have had additional concerns about lighting and landscaping.  He said the residents had not been successful in contacting anyone either.  Mr. Coffman wanted to make sure the staff was being vigilant in ensuring this development is up to code, including land preservation requirements.  He knew Mr. Patterson had sent a letter expressing the City's concerns, and had also explained the procedure with regard to the intersection and the application requirements.  Mr. Coffman asked if Mr. Patterson had heard from the Hollywood Theatre group.
    Mr. Patterson said he had not received a response from Hollywood Theatres.  He said staff has had additional communications with Mr. Sapp in addition to the letter he forwarded.  Mr. Sapp has again reaffirmed his commitment, but has also expressed that he too has had difficulty in reaching the proper people associated with the theatre.  With regard to the lighting and trees, Mr. Patterson said he would check with Protective Inspection and report back.  Mr. Coffman said he felt the Council had been very clear in what they wanted, and Mr. Peterson seemed to be agreeable and had made promises to meet with the neighbors.  He did not know what could be done about the promises, but thought the project should be scrutinized very closely.
    Mr. Campbell asked what needed to be done next regarding the North Central Neighborhood's proposal.  Mr. Patterson said he believed a design had been submitted and that comments had been made on some of the potential problems associated with it.  Mr. Hancock said the Association would be asked for priorities and informed of the City's guidelines for use of the right-of-way.  Mr. Janku asked if the list of sites had been narrowed done.  Mr. Hancock thought he remembered seeing a list where priorities had been discussed.  He had not seen anything definite, but the money is also not available yet.  Mr. Janku thought the first thing for the Association to do would be to designate the site so it could be evaluated for various concerns about public right-of-way, etc.
    Mr. Beck said the project will be re-submitted to the Council once the funding is in place and a design is established.  In the meantime, he suggested that the staff check with the Association to see if something might be worked out on the maintenance.
    Mayor Hindman commented that he felt like the Council had been in a difficult situation during discussions regarding Haystack Acres.  He said even though a piece of property may be grandfathered under present County rules, if the City is going to extend the sewers to these areas, the subdivisions should be developed to City standards.  Mayor Hindman said that should be the policy and then anything could be waived under the proper circumstances.  It was decided there was an existing policy resolution.  Mr. Boeckmann's recollection was that subdivisions are supposed to develop to City standards per the Council approved policy resolution.  He did not recall any exception to it and, if conditions are waived, it would have to be on a case by case basis.  Mayor Hindman said he was fearful that the Council had set a precedent this evening, and he did not want developers to think sewer service would be provided to those subdivisions not meeting City standards.
    Mr. Campbell agreed with Mayor Hindman and said it was one thing when dealing with five or ten units, but when dealing with 130, that constituted a major development and could establish quite a few problems.
    Mr. Janku explained that he had been contacted by the Director of the Housing Authority, and she had expressed her interest in the City locating a bus shelter near Elleta Boulevard, near the Bear Creek Housing area.  He said this issue had been discussed during the budget process and, at that time, there were no funds available.  He asked if the staff would continue pursuing it.  He thought perhaps there may be another grant opportunity, or possibly something could be worked out with the Housing Authority in which costs could be shared.  Mr. Janku said Ms. Chiles thought it would be important and would help those individuals who are moving back into the work force.   Regarding parking meters being taken out of service due to construction, Mr. Janku asked if staff had ever tried to obtain compensation.  Mr. Patterson explained that construction projects pay for the meter spaces that are taken out of service.
    The meeting adjourned at 9:40 p.m.

                                                                                                         Respectfully submitted,
 
                                                                                                         Penny St. Romaine
                                                                                                         City Clerk