DECEMBER 6, 1999

    The City Council f the City of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Monday, December 6, 1999, in the Council Chamber of the City of Columbia, Missouri. The roll was taken with the following results: Council Members CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, and CROCKETT were present. Member COFFMAN was absent. The City Manager, City Counselor, City Clerk, and various Department Heads were also present.

    The minutes of the regular meeting of November 15, 1999, as well as the minutes of the special meeting of November 18, 1999, were approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mrs. Crockett.

    At her request, Mr. Campbell made the motion that Mrs. Crockett be allowed to abstain from voting on B413-99 and B414-99. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    The agenda, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mr. John.


1.    Larry Fisher - 1999 Stormwater Management Trailblazer Award Presentation
    Mr. Fisher, President of the Missouri River Communities Network, spoke on behalf of his group as well as the Show-Me Clean Streams and the Greenbelt Coalition.
    He presented the Mayor with the Stormwater Management Trail Blazer Award for 1999.
    Mr. Fisher explained that they had identified Columbia as demonstrating foresight and leadership in the development and implementation of stormwater management practices for a city of its size. The organization commended the City for efforts to involve members of the public in planning, educating and implementing stormwater management practices. The City was presented with an engraved plaque and a compass.
    Mayor Hindman remarked that Columbia is proud to be an environmentally aware community, particularly in regards to its streams. As Columbia grows and develops, he reported the City needs to ensure we will meet our responsibility with respect to stormwater management.
    Mr. Beck noted that the support of the community is appreciated in establishing one of the first stormwater utilities in the State of Missouri, if not the entire mid-western area.
    Mr. Patterson commented that it is a privilege to be recognized. He spoke of the efforts of those individuals who have participated in clean-up efforts, including staff engineers and employees who have gone out with groups of citizens to take part in the program.

2.    Jeff Barrow - Bear Creek Stormwater Monitoring Project
    Jeff Barrow, 1007 Coats Street, spoke on behalf of the Greenbelt Coalition of Mid-Missouri, a non-profit organization made up of 18 groups representing approximately 2,500 households. He noted that their mission is to protect open space. Since 1997, Mr. Barrow reported he has been working with two other not-for-profit organizations on a stormwater monitoring project. He explained that the purpose of the project is to determine whether volunteers who are trained and equipped to measure water quality can successfully test stormwater in local streams. This project was funded by a grant from the Federal Environmental Protection Agency, administered by the Department of Natural Resources. Mr. Barrow pointed out that the agencies wanted to start with a pilot project using volunteers because many small towns cannot afford the expense of monitoring, or simply do not have the personnel to do it. He stated the Missouri River Communities Network won the grant and led the project.
    Mr. Barrow reported under the guidance of a steering committee of 12 people with stormwater expertise, he said the Bear Creek watershed in northern Columbia was chosen as the study site. Using the overhead, he described the project and what the results were. Mr. Barrow explained that he is working on a written report which will be forwarded to the Council. A more detailed report was given to the Public Works Department.
    Mr. Campbell thanked Mr. Barrow for the report and said it was very informational.
    Mayor Hindman commented he was very interested in the program and was eager to learn more about it.

B408-99     Authorizing the construction of improvements at Columbia Cosmopolitan Park and the Grindstone
                   Nature Area.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that the current budget had earmarked $25,000 for some general maintenance work in area parks. He said Mr. Hood and his staff have performed a detailed evaluation of the priority items.
    Mr. Hood explained staff is requesting to proceed with projects relating to landscaping improvements in Cosmo Park, upgrading two restrooms in Cosmo Park, and resurfacing the parking lot at the Grindstone Nature Area. The projects are estimated to cost $16,000.
    Mr. Janku noted that the Council had previously received a report about some of the improvements that were going to be made in terms of accessability in the parks. Although these improvements are not part of this project, he asked Mr. Hood to explain them.
    Mr. Hood explained that staff has been working on a plan for the past several years to increase accessability in the parks. He noted a recent concern related to handicapped parking in Cosmo Park. Mr. Hood commented there are a number of designated spaces for that purpose, but believed some repainting and restriping is needed. Staff is also checking to see if signs needed replacing.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B408-99 was given third reading with the vote recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:

B412-99     Renaming the east/west portion of Brown Station Road to "East" Brown Station Road.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that Brown Station Road has an alignment north and south as well as east and west. He reported this legislation would rename the portion of the road where it intersects the north/south section eastward across Route B to the point where Brown Station Road connects to Mexico Gravel Road. He noted that the proposed change had already been through the Planning and Zoning process.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B412-99 was given third reading with the vote recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:

B413-99     Establishing permanent R-1 zoning on property located generally east of Sinclair Street and south of
                   Southampton Drive.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this tract consists of approximately 38 acres and staff and the Planning and Zoning Commission have recommended unanimous approval.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B413-99 was given third reading with the vote recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU. VOTING NO: NO ONE. ABSTAINING: CROCKETT. ABSENT: COFFMAN. Bill declared enacted, reading as follows:

(A)     Voluntary annexation of property located on the east side of State Road 163, south of State Farm Regional
          Office Building.
    Item A was read by the Clerk.
    Mayor Hindman noted that a request had been received to withdraw this request. He reported no further action would be required.

(B)     Parkade Heights storm drainage improvement project.
    Item B was read by the Clerk.
    Mr. Patterson explained that this improvement project is actually a combination of two stormwater utility capital improvement projects. Both are in the Parkade Subdivision, in the vicinity of Creasy Springs Road. The work will consist of replacing a circular pipe under Creasy Springs at Doris to convey the 100-year stormwater. Mr. Patterson reported a 4 ½' x 8' box culvert will be built under the street. The second phase of the project will tie into this culvert and will consist of a series of pipe improvements through the Parkade area -- crossing Sondra and Texas up to Parklawn Court south. He commented that currently, there are open channels with erosion occurring and some pipes are of substandard size. These would all be replaced with reinforced concrete pipes with area inlets. The design parameters would be to carry the 10-year storm for yard drainage, the 25-year storm for street drainage, and then overflow areas would be created to convey the 100-year storm without causing flooding.
    Mr. Patterson noted that the projects are necessitated by the fact that there is structural flooding in the neighborhood. He explained that public meetings have been held with area residents to explain the project and to get input. Although plans are in the preliminary design stage, he pointed out that staff is still making adjustments with the design to try to accommodate the concerns and questions they have received as a result of efforts to involve citizens in the design. The total project cost is estimated to be $244,500.
    Mr. Patterson further explained that staff has been attempting to develop design locations so that tree impact is minimized. He said they have talked to property owners to assure them that funding for tree replacement will be budgeted and staff will continue to work with them as the project proceeds. Mr. Patterson is hopeful construction on the project can begin next summer.
    Mayor Hindman opened the public hearing.
    Joe McClelland, 1605 Parklawn Court, asked about replacement of pipes. He was concerned about a drain on the east side of his property.
    Mr. Patterson reported that deteriorated pipes will be replaced. On the north side of Mr. McClelland's property, where it drains into the channel, Mr. Patterson said they intend to install an area inlet to collect water from the surface.
    John Aufranc, 2101 Doris, said an engineer had visited with him a few months ago regarding the pipe running behind the property on Doris. At that time, Mr. Aufranc reported the plans included an open swale through the backyard and a concrete channel. He hoped those plans had changed.
    Mr. Patterson explained that as a result of the conversation staff had with Mr. Aufranc and another property owner in the area, the design was changed to allow for an area inlet and piping.
    Mayor Hindman closed the public hearing.
    Mr. Janku indicated he attended one of the public meetings and he knew the staff spent a lot of time trying to iron out any difficulties. He pointed out those efforts have been evidenced this evening.
    Mr. Janku made the motion that the staff be directed to complete the final plans and specifications for the project. The motion was seconded by Ms. Crayton and approved unanimously by voice vote.

B409-99     Authorizing agreements with the Missouri Department of Conservation for tree grants and
                   appropriating funds.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this involves the acceptance of two grants; one in the amount of $10,000 for a Resource Improvement Maintenance grant requiring a 25% match, and a Branch Out Missouri Tree grant in the amount of $4,395 requiring a 30% match. The match on both projects would be City force account labor.
    B409-99 was given third reading with the vote recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:

B414-99     Approving the final plat of Valley View Ridge Plat No. 1; authorizing a performance contract.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that the preliminary plat had been approved some time ago with several conditions which he believed to have been met. However, he indicated the Public Works staff has concerns relating to the connection of streets and the responsibility of such.
    Mr. Patterson commented that staff wanted to assure an awareness of the situation and an understanding of what might occur in the future if these issues are not addressed at this time. He indicated the developer and the City are both working at trying to accomplish the same goal. Mr. Patterson reported if they were able to get the street design at this time, the developer could probably construct the alternative walkway in such a way as it would not have to be replaced at some future date. This would assure that future costs would not duplicate what is being done today. Mr. Patterson felt the street connection may be a little more problematic in that the City has in the past allowed a street not to be built, and then it comes back to be a tax bill on the property owner at some time in the future. One of the options suggested here is that the City Council could, by subdivision ordinance, require that the cost of the street connection be secured financially if the Council so chooses. If they choose not to, Mr. Patterson said the record will have been established regarding the Council's desire with regard to the future potential cost of the street.
    Mayor Hindman said if they were going to provide a safe place to walk once the subdivision is in, he asked how else it could be done. In consideration of what the designed street would look like ultimately, Mr. Patterson said in some places it might involve moving the sidewalk back 10 feet or more, or the adjustment of a grade based on the street design. The option would be for the developer to somehow get the street designed before putting the sidewalk in. Mayor Hindman asked who would design the street. Mr. Patterson said typically, an exterior street like this would not be a requirement of the developer. Exterior streets like this one would be designed by the City and then tax billed.
    Mr. Campbell asked about the magnitude of the problem. He wanted to know how much of the walk would have to be replaced later. Mr. Patterson said without knowing the street design, the potential was that quite a bit of it would need to be replaced. Mr. Campbell said the alternative would be a very dangerous street without a sidewalk. Mr. Patterson responded that staff agrees a sidewalk is needed and the developer's plans for it, as long as they could get some assurance that every precaution would be made to avoid duplication of cost. Mr. Campbell thought he had heard Mr. Patterson to say that one alternative was to go ahead and design the street. He saw that as possibly taking some years. Mr. Patterson explained that they are not talking about constructing the street, but simply designing it and doing the survey work to ensure the sidewalk would not have to be relocated. He saw that as taking a matter of months, not years. Mr. Campbell asked Mr. Patterson if he had said that his staff is greatly over worked and running behind in terms of design standards. Mr. Patterson replied that this job would have to be done by consultants.
    Mr. Janku understood there to be a 40 foot wide pedestrian easement. Mr. Patterson said that was correct. Mr. Janku asked if the City has some degree of control of the location within that easement that they could direct. Mr. Patterson thought if they could assure it is close to the exterior of that easement, they would certainly minimize the possibility of some cuts or fills in having to relocate it.
    Mr. John wondered if the developer has been asked to give a half width of the eventual future right of way of the street. Mr. Patterson said that has been done. Mr. John assumed most sidewalks are built in the right of way. Mr. Patterson said the grading on the elevations has a great deal to do with cut and fills on how far out the right of way has to be disturbed. He noted the City typically has to get temporary construction easements outside of the half width right of way for the grading of a street. Regarding the street connection, Mr. Janku realized there was not to be a physical connection until the second outlet is approved, but asked if there had been discussions about how close they are supposed to come and what type of barricades would be required. He wanted to know what would be left undone and how much of a potential cost there would be to what would be left undone. Mr. Patterson said it looked to be less than 100 feet. Mr. Janku asked what the average cost would be. The reply was approximately $120 per foot.
    Glen Strothman, the developer with offices at 33 E. Broadway, said Mr. John was correct with respect to Barberry. He said there is already a full collector width half easement given to the City. In addition to that, he said there is a 40 foot wide easement that was provided for along Barberry. The only area he could possibly think of having a grading issue was a few hundred feet along the easternmost portion. Mr. Strothman noted most of the rest of the street is fairly flat and rolling along Barberry. He said if the street was built, they would have to be somewhere in the 40 foot wide easement before the sidewalk would be disturbed. He felt it would be a minimal portion, if any. Regarding the street connection onto Westwinds, Mr. Strothman said they are abiding by the ordinance and they would have a minimal amount of street and a landscaped berm installed.
    Mr. Strothman noted it is the City staff's responsibility to address the aforementioned issues, but he felt it has been give and take for a long period of time. He did not know how staff could design a street that may not be needed for 10 or 15 years because standards would probably change in that time period. Mr. Strothman believed that would be more expensive than replacing a few sections of sidewalk.
    Mr. Janku understood the sidewalk would be constructed well beyond the right of way, so there would not be a likelihood of losing anything. Mr. Strothman said with the easement that has been provided for the sidewalk, he felt unless there are trees they plan to try and avoid removing, the whole idea is to move the sidewalk around the trees and the landscaping. He understood they might have future grading issues to deal with, but that would occur to the south, as far away from the street as possible. If in the future, 10 or 15 years from now, a section of sidewalk has to be replaced, Mr. Strothman remarked it would be a small price to pay to finally get the needed infrastructure.
    Regarding the sidewalk, Mr. Janku commented the Council is aware of where Barberry is on the long-term improvement plan. He said the issue of the connection was initiated by the Council trying to avoid problems for the neighbors. Mr. Janku stated it is not a developer initiated issue, and he really did not think the developer was trying to avoid those costs. He said when it comes down to potential tax billing, Mr. Janku said the neighbors will raise the issue about their public benefit. He knew of no mechanism to protect the City in the future other than tying it to building permits for particular lots. Mr. Janku felt that would be difficult.
    Mayor Hindman felt it is important to pursue having safe sidewalks along these streets now when the improvements are made. Regarding the street, he said it would lead to discussion whenever the road might be improved. Mayor Hindman believed it would be a very controversial issue when the time comes.
    Mr. John remarked the City has established policies and procedures in regards to sidewalk construction, and then staff says it is a barrier to put the sidewalk in place for the very reason everyone did not put them in place to begin with - because the streets were not going to be built. Mr. John said it is not right to start holding up projects.
    B414-99 was given third reading with the vote recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU. VOTING NO: NO ONE. ABSTAINING: CROCKETT. ABSENT: COFFMAN. Bill declared enacted, reading as follows:

B423-99     Amending Chapter 26 of the City Code as it relates to the hotel/motel tax.
    The bill was given second reading by the Clerk.
    Mr. Beck said the Council has discussed two issues relating to the Convention and Visitors Bureau following approval of the ballot issue in November. The issues are the timing for implementing the two percent increase in the motel/hotel tax, and the composition of the Advisory Board. Mr. Beck reported this legislation would implement the tax increase effective January 1, 2000. He said this could be followed by an adjustment of the annual budget once revenues are received. Mr. Beck related that the Council has had some discussions pertaining to revising the make-up of the Advisory Board which he believed should be done before dealing with budget amendments.
    Lorah Steiner commented that there had been some questions about the second one percent which is to be used to promote festivals, events, facilities and attractions that would generate overnight business for the City. She pointed out that they have received guidelines from 20 other cities around the country of varying sizes so they will have something to use as a comparison when making those allocations.
    Jan Grossman, 3205 Westcreek Circle, explained that she and Rod Gelatt co-chaired The Citizens for Proposition 4 Committee. She thanked the Council for their support of the proposition and for their past and continued support of tourism in Columbia. Ms. Grossman remarked that Proposition 4 will allow Columbia to maintain a competitive position in an increasingly competitive market place. She said it will also allow them to capitalize on the exceptional cultural offerings and festivals in this community. Ms. Grossman also thanked the public for their overwhelming support of Proposition 4. She said they are working at the Bureau to lay a solid foundation for the use of the new funds.
    Mayor Hindman, on behalf of the Council, thanked Ms. Grossman and the Committee for their work on Proposition 4.
    Mr. Campbell commended both Ms. Steiner and the Citizens Committee for their hard work. He felt it was moving forward nicely.
    B423-99 was given third reading with the vote recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:

    The following bills were given second reading and the resolutions were read by the Clerk.

B410-99     Vacating utility and waterline easements located within Village Square Subdivision.
B411-99     Vacating a sanitary sewer easement located across Lots 7, 8, 9 and 10 of Haden Park Subdivision.
B415-99     Authorizing a right of use agreement with Public Water Supply District No. 9 for the reconstruction of
                   an underground water line along St. Charles Road.
B416-99     Approving the engineer's report and authorizing payment of differential costs for the Ewing Industrial
                   Park, Plat 2 water main project.
B417-99     Accepting easements for utility purposes.
B418-99     Accepting an easement from the Nifong Shopping Center, L.L.C. for electrical purposes.
B419-99     Confirming the contract of Emery Sapp & Sons for the Clark Lane water main project.
B420-99     Confirming the contract of Susie's Construction for the construction of the Alton Avenue, Phase 3
                   storm drainage improvement project; appropriating funds.
B421-99     Authorizing acquisition of easements necessary for the construction of the Lynn Street and Oak Street
                   drainage improvement project.
B422-99     Accepting a Delinquency and Youth Violence Prevention Grant; authorizing an agreement with
                   Mid-MO Coalition on Adolescent Concerns; appropriating funds.
B424-99     Appropriating funds received from Boone Hospital Center for counseling services.
R224-99     Setting a public hearing: voluntary annexation of property located on the west side of Bearfield Road,
                   approximately 500 feet south of Nifong Boulevard.
R225-99     Authorizing an amendment to the agreement with Shafer, Kline & Warren to provide design services
                   for the Bear Creek Trail Phase I project.
R226-99     Authorizing a supplemental agreement to the agreement with Ameren UE for relocation of a gas line in
                   connection with the Grant Lane improvement project.
R227-99     Authorizing the City Manager to execute documents releasing the deed of trust and security agreement
                   securing a bond for D'Sport issued by the Industrial Development Authority.

    The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Bills declared enacted and resolutions declared adopted, reading as follows:

R228-99     Authorizing an amendment to the agreement with Crawford, Murphy & Tilly, Inc. for engineering
                   services in connection with sanitary sewer improvements.
    The resolution was read by the Clerk.
    Mr. Beck explained that this is a change order to a contract in the amount of $43,000. He said it would make the total engineer's contract $207,000. Staff recommends approval of the request.
    The vote on R228-99 was recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Resolution declared adopted, reading as follows:

R229-99     Authorizing an agreement with Dames & Moore for the evaluation of pavement distress on Runway
                   2-20 at Columbia Regional Airport.
    The resolution was read by the Clerk.
    Mr. Beck stated in earlier discussions with the Council, staff reported on the potential for some federal grant money to evaluate the pavement at the airport. He said this would provide for the engineering portion of the work. The cost of the project is $28,677, with 90% being eligible for federal funding. Mr. Beck pointed out that the FAA reviews all of the contracts including the engineering contracts.
    The vote on R229-99 was recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Resolution declared adopted, reading as follows:

R230-99     Authorizing and directing the City Manager to cast the City's vote in favor of Sun Life of Canada's
                   Demutualization Resolution.
    The resolution was read by the Clerk.
    Since March of 1990, Mr. Beck explained the City's insurance carrier has been Sun Life of Canada. He reported the company is now attempting to change from a public company to one owned by shareholders. Since the City is one of the parties, we have the right to cast a vote. Mr. Beck related if the company goes public, the City will own shares with a value which can be cashed in. Those monies would be put into the health provider account.
    The vote on R230-99 was recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Resolution declared adopted, reading as follows:

R231-99     Approving FY2000 social service agency contracts.
    The resolution was read by the Clerk.
    During the budgeting process, Mr. Beck noted that $745,400 was allocated for social service programs. He pointed out that the Commission had made recommendations on the contracts and added that this would provide the authorization to formalize the agreements.
    The vote on R231-99 was recorded as follows: VOTING YES: CAMPBELL, JOHN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. ABSENT: COFFMAN. Resolution declared adopted, reading as follows:

PR232-99     Expressing the City Council's strong preference for planned development in the areas of the City
                      within the Little Bonne Femme Creek watershed.
    The policy resolution was given first reading by the Clerk.
    Mr. Beck explained that this policy resolution was prepared in response to what the staff believed to be the intent of the Council.
    Alyce Turner, 2194 E. Bearfield, explained that she lives in the area. She distributed a letter from the Energy & Environment Commission in regards to the annexation request that was withdrawn earlier this evening. She noted that this letter also relates to PR232-99. Specifically, it addressed support of further study of infrastructure, traffic patterns, stormwater drainage and topography on land areas near Rock Bridge State Park before questions of annexation are considered, or before subsequent development takes place.
    Mr. John asked that an amendment sheet be prepared for the next meeting that included the watershed above Rock Bridge State Park. He also asked that maps be displayed in the appropriate offices so that interested parties could view them before the next meeting. Mr. John pointed out that this policy resolution would not affect areas that have already been planned and developed.

    The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:

B425-99     Approving the final plat of Vanderveen Crossing, Plat No. 3; authorizing a performance contract.
B426-99     Approving the replat of Lots 91, 92 and 93 of Country Club Villas, III; authorizing a performance
B427-99     Allowing a canopy to be constructed partially within a utility easement at 912 South Old 63;
                   authorizing a waiver of claim and indemnity agreement.
B428-99     Vacating a utility easement located within OHO Subdivision.
B429-99     Rezoning property located on the west side of West Boulevard, between West Worley Street and Again
                   Street from R-2 and C-1 to C-P; approving the "Smithton Village" C-P Development Plan.
B430-99     Approving Change Order No. 1 to the contract with Emery Sapp and Sons, Inc. for the Hinkson Creek
                   Trail Phase I project.
B431-99     Approving change order no. 1 and the engineer's report for the north cargo apron replacement project.
B432-99     Authorizing agreements with The Curators of the University of Missouri and James R. Davis in
                   connection with the EPA Clean Water Act Phase II Storm Water Regulations; appropriating funds.
B433-99     Authorizing the City Manager to convey a water line easement located at the Columbia Regional
                   Airport to Consolidated Public Water Supply District #1.
B434-99     Confirming the contract of Hall & Riley Paving Company, Inc. for the Nifong and Forum intersection
                   improvements; appropriating funds.
B435-99     Amending Chapter 6 of the Code as it relates to the Property Maintenance Code.
B436-99     Authorizing acquisition of easements necessary to construct the Sunflower Street improvement project.
B437-99     Approving the engineer's report and authorizing payment of differential costs for the Country Woods
                   Subdivision, Lot 2 water main project; accepting a deed of dedication.
B438-99     Accepting grants of easements for water utility purposes.
B439-99     Authorizing an agreement with Jeffrey E. Smith Investment Co. for acceptance of a donation of
                   property located on the west side of Brown Station Road, south of Waco Road.
B440-99     Amending and reestablishing the City of Columbia, Missouri Tax Savings Plan and the Dependent
                   Care Assistance Plan.
B441-99     Amending Chapter 3 of the City Code as it relates to the Airport Advisory Board.
B442-99     Amending Chapter 26 of the City Code as it relates to the Convention & Visitors Advisory Board.

A)     Intra-Departmental Transfer of Funds Request.
    Report accepted.

B)     Special Audit Project for Family Planning Grant.
    Mr. Beck explained that each year $5,000 is budgeted for special audit projects to be recommended by the Finance Advisory Committee. He reported the Committee recommended that the next special project consist of a review of the grant records of the Family Planning section of the Health Department. The project will be performed at the same time the annual audit is conducted.
    Mr. Janku made the motion that the special audit project be authorized. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.

C)     Request for street name change - Quail Creek Subdivision.
    Mr. Beck explained that the request was to change a street name to Rainbow Trout Drive. He explained the process.
    Mr. John made the motion that staff be directed to proceed with the process. The motion was seconded by Mr. Campbell and approved by voice vote.


    Mrs. Crockett noted that she and Mr. Patterson had received calls regarding an 18-wheeler parking in Indian Hills Subdivision. She said it has reportedly parked there for as much as six days at a time. Mrs. Crockett asked what could be done. Mr. Patterson said if the vehicle is left on a street for more than 24 hours, it is in violation of City Code. He reported the caller had requested that the City put up a sign to restrict the parking of larger vehicles, but Mr. Patterson stated staff cannot do that because an ordinance would be required. He pointed out the Police Department could take action. Mrs. Crockett stated she received a letter from a lady on Mexico Gravel Road regarding the proposed sanitary sewer district in the Mexico Gravel and Route PP area. She reported that six or so houses are on the old sanitary sewers, but residents do not feel they can afford to upgrade to a sewer system. They understood the cap to be $5,000 on undeveloped land. Mrs. Crockett asked if there was any way the City could help these people. Mr. Patterson explained that a meeting was held last week with the residents that would be involved in a sewer district there. He is aware that it would be a tremendous hardship to expect these folks to pay for it. Mr. Patterson indicated his department is working on a staff report outlining some options for sewer districts in order to make them more affordable, and yet still try to be equitable in the distribution of cost.
    Mrs. Crockett challenged her fellow Council members to sign up for one hour of bell ringing at the Post Office for the Salvation Army.
    Mr. John noted the 20/20 Plan is a priority item the Council has discussed putting on their work session schedule. He wanted the public to know that the Council would be discussing the plan at their next scheduled work session.
    Ms. Crayton noted when she was delivering baskets during the Thanksgiving holiday, there were many homes around town where it was difficult to read the house numbers. She urged residents to take that into consideration when thinking about emergency situations.
    Ms. Crayton thanked the citizens of Columbia and her friends at KFRU for their generosity in helping with feeding the needy. She said there are many good people in Columbia.
    Mr. Janku said a few years ago, the staff had submitted a report on the Ash/ Fairview and Fairview/Worley intersections in terms of traffic control. The report suggested that after the new middle school opened, another evaluation might be in order. Given the fact the school is open and the library may temporarily relocate in the general area, he asked the staff to conduct a traffic count in the next month.
    Mr. Janku noted on the next agenda there is another plat for the Vanderveen Subdivision. He asked the staff to keep the school district apprised of all developments in the area so when they do their enrollment planning, they can take that information into consideration.
    Mr. Janku pointed out the City receives many complaints in the spring relating to the maintenance of the COLT right of way. He pointed that much of the area is torn up presently because of the current road construction. Mr. Janku felt now would be the opportune time to look into what improvements, in terms of landscaping, could be made to make the area more maintenance free and possibly more attractive.
    Mr. Janku made the motion that the staff report back on what improvements could be made in relation to the COLT Railroad. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
    Mrs. Crockett noted power lines that have been relocated on Oakland Gravel across from the Fire Station. She said some are very close to the road and asked that the Water and Light Department look into the situation.
    Audrie Sabel, 3800 Mint Julep Drive, spoke about her concerns relating to the pollution in Bear Creek. She said it is disgusting and did not think proper monitoring is occurring as to what is being dumped in it. Ms. Sabel noted all the illegal dumping that is transpiring around town.
    Mr. Janku responded that a group will be conducting an educational and outreach seminar on those issues . He explained Bear Creek is not one of the first areas on the list, but it will be coming up. Mr. Janku remarked that the groups conducting the monitoring would appreciate any help Ms. Sabel could provide.
    Ms. Sabel also discussed overbuilding and impact fees. She felt the developers should be contributing to City infrastructure, and that the citizens of Columbia should not have to pay for a new fire station.
    Mr. John asked Ms. Sabel what developers do in other cities with the development fee they are charged. He wondered if it was passed on to the buyer as part of the cost of the home. Ms. Sabel replied the developer she previously worked for figured it into the cost of the home. Mr. John noted that raises the cost to the buyer.
    Ms. Sabel was also concerned about the commercial property for sale in front of Confederate Hill and what possibly could go in at that location.
    Regarding impact fees, Mayor Hindman indicated the City has been making gradual approaches to the issue. He noted that today, builders are expected to pay for streets, sidewalks, and sewers in their developments. In addition, they have to pay tap fees for water, sewer, and stormwater services.
    Mr. Beck noted that Columbia had an impact fee at one time, but it was dropped in favor of a development charge because that allows for more flexibility and does not require the keeping of a lot of detailed records. He explained the development fee is used primarily for road work over and above the subdivision street required by ordinance. Mr. Beck related the fee is used to pay for collector and arterial streets all over the City.
    The meeting adjourned at 8:40 p.m.

                                                                                                Respectfully submitted,
                                                                                                Penny St. Romaine
                                                                                                City Clerk