M I N U T E S
CITY COUNCIL MEETING - COLUMBIA, MISSOURI
NOVEMBER 1, 1999
 

INTRODUCTION
    The City Council of the City of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Monday, November 1, 1999, in the Council Chamber of the City of Columbia, Missouri. The roll was taken with the following results: Council Members JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, and CRAYTON were present. The City Manager, City Counselor, City Clerk, and various Department Heads were also present.
 

APPROVAL OF MINUTES
    The minutes of the regular meeting of October 18, 1999, were approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mrs. Crockett.
 

APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
    Upon his request, Mr. Campbell made the motion that Mr. John be allowed to abstain from voting on B377-99. The motion was seconded by Mrs. Crockett and approved unanimously by voice vote.
    The agenda, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mr. Janku.
 

SPECIAL ITEMS
B388-99     Accepting a donation of land for park or nature preserve purposes from Garland Russell, Jr.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that the property being donated by Garland Russell, Jr. and his wife Peggy contains approximately 22 acres. He noted that this land is adjacent to a 67.5 acre tract which was previously donated to the City by Francis Garland Russell, Sr. Mr. Beck displayed the area, adjacent to Fairview Park, on the overhead.
    On behalf of the residents of the Fourth Ward, Mr. Campbell thanked the Russell family for their generous contributions. He indicated he has received numerous comments about the generosity of the family.
    B388-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:

R215-99     Expressing appreciation to Garland Russell, Jr. for his generous donation of land to the City.
    The resolution was read by the Clerk.
    Comments were called for with none received.
    The vote on R215-99 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:

    Mayor Hindman invited Mr. and Mrs. Russell to join him at the podium. He read and presented them with a framed resolution of appreciation in honor of the donations made by the family to the City of Columbia.
    Mr. Russell commented that the family is grateful for the recognition and said they are merely continuing with the project that had been initiated by his father. He explained his father was extremely proud of Columbia, where he was born and raised. Mr. Russell reported his father felt strongly that it is necessary to preserve the community's natural and cultural heritage. He stated that he and his family applaud what the City is doing with its parks, trails, and greenbelts and are very happy to be a part of it.
    Mr. Beck commented that he had known Mr. Russell's father for many years and he was a great resident of this community. He extended his gratitude to the entire Russell family for their contributions.
 

SCHEDULED PUBLIC COMMENTS
    None.
 

PUBLIC HEARINGS
B351-99     Rezoning property located on the northeast corner of West Broadway and Pershing Road from R-2
                   PUD to O-P and approving the "Lake Broadway" O-P Development Plan.
    The bill was read by the Clerk.
    At the last meeting, Mr. Beck explained that several questions had come up regarding signage and storm water management. Since that time, he said the staff has been working with the property owner and had continued discussions with the neighborhood. He understood that all issues had been resolved. Mr. Beck noted that an amendment sheet was prepared which would implement a new plat with three areas of language on it. One relates to design parameters, another concerns owner/development agreements, and the third outlines limited uses. Mr. Beck said the owner/developer agreements may be difficult for the staff to implement; however, as these have been spelled out on the plat, he felt it would show the intent of the agreements. He commented some of the agreements are readily enforceable by staff.
    Mr. Campbell asked Mr. Patterson to explain the storm water studies that might be done as a subsequent action after adoption. Mr. Patterson explained that staff met with the developer several times. He indicated over the past several years, staff has looked at the Lake Broadway impoundment as a potential location for some improved detention of storm water. He said the City agreed to perform a study to determine what benefits there may be in enlarging or modifying the impoundment that would provide for improved storm water control. He felt certain this study could be completed in about three months, and noted staff has already begun some of the preliminary work. If they make good on their analysis and determine what costs are going to be incurred if some type of agreement is entered into, Mr. Patterson reported this information would be supplied to the Council for determination as to whether there would be enough of a public benefit and to what extent storm water utility money should be invested in this project. Mr. Patterson remarked that at this point, they have no guarantees there would be sufficient benefit for public involvement and that is the purpose of the study.
    Mr. Campbell made the motion to amend B351-99 per the amendment sheet. The motion was seconded by Mr. Janku and approved by voice vote.
    Mayor Hindman reopened the public hearing.
    David Rogers, an attorney with offices at 813 E. Walnut, spoke on behalf of the applicants. He thought this would be a logical mixed use development of condos and office uses. Mr. Rogers reported the applicant has done an admirable job of working with the neighborhood association, and all of the things the owner/developer has committed to do are shown on the plat. He indicated the applicants understood they could not bind the City to anything relating to storm water improvements, but they felt it will ultimately result in a vast improvement in the situation because the impoundment can be enlarged, and with the proper type of grating installed, there would be much less likelihood of clogging and overflow. In addition to the agreements made here, Mr. Rogers noted that the owner/developer has entered into a written contract with the neighborhood association to the degree that it is enforceable.
    Cyndy Jones, President of the County House Branch Neighborhood Association, thanked Mr. Patterson and his staff for working with the residents. She said they understood the revisions would clarify who would be responsible for what. She asked Mr. Patterson about point four shown on the plat relating to a grate being installed at the time the buildings are constructed. Mr. Patterson responded to his knowledge, that had not been approved, but he did not know of any reason to think there would be a problem. He explained this language had been added because if the City is going to take maintenance responsibility of the grate, it would be subject to the approval of his department for its design and installation. He reiterated they saw no reason for it not to proceed as they are anticipating. Ms. Jones was in agreement.
    Regarding point six, Ms. Jones said it was their understanding that this would not change the agreement which stipulates that Lake Broadway, at the designated point on the plan, can be widened at the time the buildings are constructed. She asked Mr. Patterson if that was his understanding as well. Mr. Patterson replied this language is merely stating that the grading plan is subject to approval by his department, and if the plan is acceptable, then there would be no reason not to proceed with it. He said one of their concerns is that if the City commits to a grading plan without having the studies in hand relating to storm water detention, it would imply they are giving pre-approval of something that could not yet be considered. Regardless of what kind of agreement is made between the neighborhood and the developer, Mr. Patterson said the City will have to approve the grading plan. If the grading plan is approved, Ms. Jones asked if Lake Broadway could be widened at that time. Mr. Patterson said it could be. Ms. Jones said that County House Branch Neighborhood Association was still in support of the O-P zoning request.
    Ben Londeree, convener for the County House Branch Water Shed Committee and a member of the Water Shed Partnership, said the agreement before the Council this evening seems to be in line with what they have discussed at their meetings at various times. He said they were in support of what is before the Council.
    Larry Moore, President of Harold E. Johnson Companies, owner of the property, distributed a rendering of the proposed building. He said the project is one everyone will be proud of and something that will blend in with the community. He believed it would have much less impact than anything else that could be done at that location. Mr. Moore reported more than 50% of the property will be landscaped and maintained in green area. He pointed out that Johnson Companies has been developing property in Columbia for a long time and have always done what they said they would.
    Mayor Hindman closed the public hearing.
    Mr. Campbell felt the project was a good one and noted that both groups have worked well together. He commended all parties for their diligent efforts.
    Ms. Crayton commented it was nice to see a neighborhood association work with the developer and vice versa. She thanked them for doing so.
    Mr. Boeckmann noted an exchange of exhibits A and B on the amendment sheet.
    Mr. Campbell made the motion to amend the amendment sheet per Mr. Boeckmann's suggestion. The motion was seconded by Mr. Coffman and approved by voice vote.
    B351-99, as amended, was read with the vote recorded as follows: VOTING YES: JANKU, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. ABSTAINING: CROCKETT. Bill declared enacted, reading as follows:
 

B375-99     Establishing permanent R-1 zoning on property located approximately 200 feet west of Scott
                   Boulevard.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that this request had been recommended for approval by both the Planning and Zoning Commission and the staff.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B375-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B381-99     Rezoning property located on the northeast corner of West Broadway and Silvey Street from R-1 to
                   R-3.
    The bill was given second reading by the Clerk.
    Mr. Beck said the request on this 6.3 acre tract had been reviewed and recommended for approval by both the staff and Planning and Zoning Commission.
    Mr. Janku was concerned about this becoming part of one large development having multiple accesses onto West Broadway. Mr. Hancock said if it became part of the remainder of the adjacent R-3 tract, the staff would be fortunate to work with one developer and one owner. He noted when the plats are submitted for approval, staff would look to control access, particularly for driveways and streets through the use of non-access easements. Mr. Hancock his department would work with the Highway Department and Public Works to determine where, if any, certain access points should be on the property.
    Mayor Hindman opened the public hearing.
    Rod Stevens, an attorney with offices at 11 N. Seventh, spoke on behalf of the property owner, Tim Flynn. He explained that Dr. Flynn lost three acres to MODOT and a house had been demolished. He pointed out the property surrounding the subject site is currently zoned R-3. Dr. Flynn believes his property is no longer desirable as it is zoned presently. In addition, Mr. Stevens said that Dr. Flynn has liability concerns. Mr. Stevens felt it would make sense to rezone the tract to R-3 because it is highly likely that the Atkins property and Flynn property will be jointly developed as one property. It is also highly likely that Dr. Flynn would sell out to the Atkins or someone else and the site would be one development as opposed to multiple developments.
    Mayor Hindman closed the public hearing.
    Mr. Janku said he did not have any problem with the density as it had already been predetermined, but he did have concerns about the access. He was bothered by the City not having any potential controls in place.
    B381-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B383-99     Approving a revision to the Missouri Book Services M-R Development Plan.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that an amendment sheet had been prepared for this bill. The proposed expansion plan was shown on the overhead. Mr. Beck explained that this would allow for the expansion of an existing building in an M-R district. Approval was recommended by the staff as well as by the Planning and Zoning Commission.
    Mayor Hindman opened the public hearing.
    Bob Pugh, Chief Executive Officer of MBS, explained that this had been an ongoing process for several months because of the restrictive building heights that had previously existed in an M-R zoning district. He noted there was a short-fall in parking, but that had been approved by the Planning and Zoning Commission. Mr. Pugh reported MBS would not be eliminating jobs, but they hope to prevent employment growth. He stated his architect was present to answer any questions.
    Mr. Janku made the motion that B383-99 be amended per the amendment sheet. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
    B383-99, as amended, was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B384-99     Approving an amendment to the Campus Development Plan of Stephens College to allow for
                   construction of three parking lots.
    The bill was given second reading by the Clerk.
    Mr. Beck said this request was also recommended for approval by the staff and the Planning and Zoning Commission.
    Mr. Coffman asked Mr. Boeckmann if parking would need to be specified in the Master Plan before any lots could be constructed. Mr. Boeckmann said that was correct.
    Mayor Hindman opened the public hearing.
    Dan Simon, an attorney with offices at 203 Executive Building, spoke on behalf of Stephens College. He noted that Mr. Badal and the architect were available to answer any questions. Mr. Simon reported this plan amendment is necessary in order to build the parking lots. He explained the College is not asking the Council to approve a wholesale amendment or to approve a Master Plan, but to approve three parking lots. He said the lots are needed now and they could not wait until July of 2000 when the Master Plan will be formally submitted to the Council. Mr. Simon commented Stephens has talked to the neighborhood associations at great length and he felt they were in support of the request. He noted the College is asking for a parking lot in the 1500 block of Walnut, but their hope is to construct this lot at the time the Master Plan is presented.
    Mr. Coffman complimented the College for working with the Benton Stephens Neighborhood Association and remarked he appreciates the fact they are continuing with a comprehensive plan. He was hopeful that other neighborhoods would be included in this process. Mr. Simon said they would do the very best they can to do it properly.
    Gabriel Vial, streets of Columbia, spoke in favor of the parking lots.
    Mayor Hindman closed the public hearing.
    B384-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

OLD BUSINESS
B355-99     Voluntary annexation of property located on the south side of Vawter School Road, between Scott
                   Boulevard and Old Mill Creek Road.

B380-99     Approving a replat of Lot 4 of Country Farms Subdivision; granting a variance to the subdivision
                   regulations; authorizing a performance contract.
    Both bills were read by the Clerk so that they could be discussed together.
    The area being discussed was shown on the overhead. Mr. Beck noted that the tract is approximately 10 acres in size and the replat would create two lots; one with an existing house on it and the other is vacant with plans for a single family dwelling to be constructed. He said the question was whether or not there should be two driveways onto Vawter School Road. He said that is in conflict with City ordinances regarding access to arterial roads. Mr. Beck stated that the Commission voted 4 to 2 to deny the second access.
    Mr. Hancock reported the Commission decided to support the ordinance and not encourage additional driveways onto this arterial street (Vawter School Road) by recommending that the variance be denied.
    Larry Harper, owner of the property in question, 3500 Vawter School Road, explained that per current County regulations, they would allow the second access onto Vawter School Road. However, because Mr. Harper knew the City wanted to annex the area, and because they want to connect to the sewer system, they chose to go directly to the City. If the City should choose not to allow the variance, the six acre property would be land-locked. In that case, Mr. Harper said he would ask that the City not approve the annexation. He said the present driveway to the four acres is not a good option to get to the six acres because it goes across a major drainage area. Mr. Harper noted that his engineer was available to answer any questions.
    Mr. John explained the City's concern relating to driveway access on major roads. He asked Mr. Harper if he would consider a single point of access, so if the property is divided into two tracts, there would not be two driveways off of it. Mr. Harper said that has already been designed into the amended subdivision plat. He said any housing that would be built on either of the two three-acre tracts would be some distance from the present street, and there would be a long street into the new tracts.
    Mr. Campbell asked if the drainage area extends through the entire length of the ten acre tract. Tim Kapart, registered land surveyor for Marshall Engineering, verified it did.
    Mr. Janku asked if Lots 6 and 7 are part of the same subdivision that has the three acre restriction. Mr. Kapart said they are. He explained that Country Woods had been approximately a 30 lot subdivision. Under subdivision covenants, Mr. Kapart explained each lot owner would be allowed to divide their lot a maximum of three times so as not to create a tract less than three acres. Mr. Janku asked how Lots 6 and 7 are accessed. Mr. Kapart reported the access to these lots are to the south on Old Field Road, a county public right of way.
    Assuming the Council will vote to annex the property, Mr. Campbell asked Mr. Boeckmann the procedure for permitting an additional driveway for the area.
    Mr. Boeckmann suggested adding language in Section 1 stipulating, "This approval is subject to the condition that lot 4B will have only one access to Vawter School Road."
    Mr. Janku asked if the Council would want to restrict it so as to not have other lots tying into it. He said other lots, at some point in the future, may want to access it. Mr. Campbell said he did not care how many lots are tied into it as long as there is just one access point.
    Mr. Campbell made the motion to amend B380-99 per Mr. Boeckmann's suggestion. The motion was seconded by Ms. Crayton and approved unanimously by voice vote.
    Mr. Patterson commented in past situations this access is identified on the plat as a non-access easement in all places except the one point where the right of entry is permitted. He said if they know exactly where that is in this situation, it could be added to the plat and the rest of the frontage could be shown as a non-access easement. Mr. Hancock noted that the Mylar for the plat shows the location for the driveway. He said it did not say non-access anywhere else on it. Mr. Kapart explained that the plat stipulates that the access shall be restricted to a station at a certain location along the front of the lot. He said that station and location is shown on the drawing, exactly half way along the length of the six acre lot.
    Mr. Boeckmann suggested that the Council revoke the earlier amendment and state that, "The final plat is subject to a non-access easement along Vawter School Road, except the point of access indicated on the plat."
    Mr. John asked if they would need to set a width on it. He said the point of access would have to have some width. Mr. Boeckmann suggested using the word "location" instead of "point".
    Mr. Campbell made the motion that his earlier amendment to B380-99 be rescinded. The motion was seconded by Ms. Crayton and approved unanimously by voice vote. The amendment is rescinded.
    Mr. Campbell made the motion to amend B380-99 by adding language to Section 1 as follows: "The final plat is subject to a non-access easement on lot 4B along Vawter School Road, except at the location indicated on the plat." The motion was seconded by Ms. Crayton and approved unanimously by voice vote.
    B355-99, was read with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
    B380-99, as amended, was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B369-99     Accepting solid waste grants from the Missouri Department of Natural Resources and the
                   Mid-Missouri Solid Waste District and appropriating funds.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that the City has had the good fortune of being the recipient of two fairly major grants recently. This legislation would formally accept the grants, which would be used toward the purchase of a horizontal grinder for the solid waste utility. He said that one grant had been from DNR in the amount of $100,000 and the other from the Mid-Missouri Solid Waste District in the amount of $37,457.45. He noted an amendment sheet had been prepared.
    Mr. Campbell made the motion that B369-99 be amended per the amendment sheet. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    B369-99, as amended, was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B371-99     Authorizing a municipal agreement with the Missouri Highway and Transportation Commission for the
                   proposed round-about at the intersection of Creasy Springs Road; Business Loop 70 West and exit
                   ramps to I-70.
    The bill was given second reading by the Clerk.
    Mr. Patterson noted that the discussion for this project began approximately two years ago when the Missouri Department of Transportation, in response to continuing requests from the City for some relief of the traffic congestion problems at this intersection, suggested the construction of a round-about. The configuration being considered for construction was shown on the overhead. The primary difference in the functioning of the round-about and the present traffic control situation will be the elimination of stop signs and routing single lane traffic in a circular pattern that will dispose of a lot of the conflicting traffic movements and turn movements. The City's responsibility for this will be payment for accessory sidewalks, a watering system, and landscaping in the center of the round-about. The project is expected to begin next spring by the Highway Department and will be completed prior to summer.
    Mr. Janku pointed out that he has received various correspondence about this location. He said issues like stop lights, stop signs, and various alternatives have been evaluated prior to this suggestion, all of which were found to be unworkable. His point was that this is not the first attempt to deal with the situation. Mr. Patterson acknowledged this assessment was true and they expected this solution to be an improvement. In the event there are significant problems they have not anticipated, he said the intersection could easily be restored to its current configuration.
    Mayor Hindman said studies have shown that after motorists are accustomed to using round-abouts, they work really well and reduce the number and severity of accidents, as well as slowing traffic down while not causing it to stop at the intersections. He commented round-abouts are also shown to be safer for pedestrians. Mayor Hindman was convinced this was the best way to correct the situation.
    B371-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, and CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B377-99     Approving the final plat of Radio Park Subdivision; granting a variance to the subdivision regulations.
    The bill was given second reading by the Clerk.
    Mr. Beck stated that this is considered a minor subdivision plat of about 1.6 acres located at the northwest corner of Old 63 and Hinkson. He said it would create a C-P zoned lot. Mr. Beck noted a request for a variance on the right of way along the existing Hinkson Avenue. He said both the staff and Planning and Zoning Commission recommended approval.
    B377-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. ABSTAINING: JOHN. Bill declared enacted, reading as follows:
 

B378-99     Approving the final plat of Hanover Gardens North; authorizing a performance contract.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this plat contains 6.9 acres and would create seven R-3 lots on the northeast side of Hanover Boulevard.
    Mr. Janku noted that the Council had received a letter from the attorney representing the developer indicating the City would be given a pedestrian easement.
    Tom Harrison, the attorney representing the Jeffrey E. Smith Investment company, offered to answer any questions.
    B378-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B385-99     Authorizing a territorial agreement with Public Water Supply District No. 4.
    The bill was given second reading by the Clerk.
    Mr. Beck noted this will complete the mergers with the various water districts. He said approval is recommended by the staff and the Water and Light Advisory Board. Mr. John asked if he understood correctly that the area shown as District 4 would remain under the jurisdiction of the District even if the land is annexed into the City. Mr. Beck said that is correct. Mr. Malon said the District agrees that if annexation should occur into their area, they will provide City level fire flows within a certain period of time.
    B385-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B386-99     Authorizing a fiber optic agreement with Central Electric Power Cooperative.
    The bill was given second reading by the Clerk.
    Mr. Malon explained that is an interconnection between the City's system and a system being installed by Central Electric Cooperative outside Columbia on their transmission system. He said they are doing very much the same things we have been doing over recent years with fiber optics, including replacing all of their hardware, communications, and so forth. Mr. Malon explained that Central Electric needs to access the University Telecommunications Building for MOREnet, which is an authorized use of the City's system. Rather than duplicate facilities and try to build their own lines, Mr. Malon said they have arranged a fiber optics swap. The swap will involve them providing strands for us on their system to allow us access to the Boone Substation (south of 163), and the City would allow them access on our system to the telecommunications building. He felt both sides would benefit equally by the arrangement.
    B386-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B389-99     Confirming the contract of Huebert Builders, Inc. for the renovation of the Police Building.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that three bids were received on the project and that they had come in substantially lower than the architect's estimate, with the low bid of Huebert Builders being recommended. He noted that the work will target the areas within the building serving Joint Communications/Emergency Preparedness and the Police Department.
    B389-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

CONSENT AGENDA
    The following bills were given second reading and the resolutions were read by the Clerk.

B352-99     Approving the final plat of Lake Broadway, Plat No. 2; authorizing a performance contract.
B367-99     Amending Chapter 14 of the Code as it relates to off-street parking facilities.
B368-99     Authorizing a project cooperation agreement with the U.S. Army Corps of Engineers for the Hinkson
                   Creek Stabilization Project and appropriating funds.
B370-99     Authorizing a supplement to the agreement with the MO Highway and Transportation Commission in
                   conjunction with the Bear Creek Trail Project, Phase III.
B372-99     Authorizing the acquisition of easements for the West Ash Street sidewalk project.
B373-99     Confirming the contract of Twehous Excavating Company, Inc. for the construction of the Worley
                   Street and Again Street West Drainage project.
B374-99     Appropriating funds for the D.A.R.E. program.
B376-99     Approving the final plat of Bluff Creek Office Park, Plat 3H; authorizing a performance contract.
B379-99     Approving the replat of lot 90, Country Club Villas III; authorizing a performance contract.
B382-99     Vacating a portion of street right of way and a utility easement located within Corporate Lake
                   Subdivision, Plat No. 1.
B387-99     Levying a special tax assessment for weed nuisance at 813 Wilkes Boulevard.
R207-99     Setting a public hearing: improvements to the Rainbow Softball Center.
R208-99     Setting a public hearing: improvements to the Antimi Sports Complex.
R209-99     Setting a public hearing: improvements to the Lake of the Woods and L.A. Nickell Golf Courses.
R210-99     Setting a public hearing: construction of sidewalks along portions of Curt Drive, Grant Lane, Bethel
                   Road, Forum Boulevard, Southampton, Brickton Road, Trimble Road, Conley Road, Grampian Drive,
                   and LaRail Drive.
R211-99     Setting a public hearing: storm drainage improvements in the Lynn Street and Oak Street area.
 
    The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bills declared enacted and resolutions declared adopted, reading as follows:
 

NEW BUSINESS
R212-99     Renewing an agreement with the Central Missouri Humane Society.
    The resolution was read by the Clerk.
    Ms. Browning explained that the City has had a cooperative agreement with the Central Missouri Humane Society since 1963. The agreement in the amount of $69,492 is beneficial to both the City and the Humane Society. Under the agreement, the Humane Society will provide office space, parking, daytime reception and dispatching, kennel facilities, and veterinary services. On October 1 of this year, Animal Control hours of operation were extended with the approval of the City Council. The extended hours, seven days per week, are 7:00 a.m. to 9:00 p.m.
    The vote on R212-99 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R213-99     Authorizing agreements with various cultural organizations.
    The resolution was read by the Clerk.
    Mr. Beck noted that this will authorize19 contracts with 16 art agencies for a total of $67,194. Public comments were taken and City Council discussion took place during the budget process.
    The vote on R213-99 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R214-99     Authorizing agreements with various cultural organizations.
    The resolution was read by the Clerk.
    Mr. Beck explained that this legislation would provide for four agreements with three local art agencies in the amount of $8,225. He noted the money was allocated during the budget process.
    Mr. Campbell commented that he had the opportunity to meet with the Cultural Affairs Commission and said he had been very impressed with their hard work. He complimented them, along with Martha Hills, for their excellent service.
    The vote on R214-99 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

    The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:

B390-99     Authorizing construction of improvements to the Rainbow Softball Center.
B391-99     Authorizing construction of improvements to the Antimi Sports Complex.
B392-99     Authorizing construction of improvements to the Lake of the Woods and L.A. Nickell Golf Courses.
B393-99     Authorizing a supplemental agreement with the Missouri Highway and Transportation Commission for
                   the Hinkson Creek Trail Phase II project.
B394-99     Confirming the contract of N-J Wilson Contracting, Inc. for the reconstruction of Scott Boulevard from
                   Bellview Drive northward to Brookview Terrace.
B395-99     Appropriating funds for the Sanitary Sewer Utility.
B396-99     Authorizing the City Manager to apply for and receive Federal Aviation Administration grants for
                   improvement projects at Columbia Regional Airport; appropriating funds.
B397-99     Amending Chapter 14 of the Code to prohibit parking on portions of Lynn and Oak Streets.
B398-99     Approving the engineer's final report and authorizing payment of differential costs for the Springdale
                   Estates, Plat 3 water main project.
B399-99     Approving a revision to the O-P Development Plan of "The Environment".
B400-99     Rezoning property located on the east side of Scott Boulevard, south of Chapel Hill Road from R-1 to
                   PUD-5; approving "The Village of Cherry Hill" PUD site plan.
B401-99     Rezoning property located at 716 West Broadway from R-1 to PUD-3; establishing H-P and Landmark
                   designations; approving "The Taylor House Bed and Breakfast" PUD site plan.
B402-99     Vacating drainage and utility easements and street right-of-way within Bluff Creek Office Park, Plat
                   4-A.
B403-99     Approving the final plat of Bluff Creek Office Park, Plat 4-C, a replat of Bluff Creek Office Park, Plats
                   4-A and 4-B; authorizing a performance contract.
B404-99     Approving the final plat of Smithton Ridge, Plat 3; authorizing a performance contract.
B405-99     Approving the final plat of Deerfield, Plat No. 5; authorizing a performance contract.
B406-99     Authorizing agreements with the State Environmental Improvement and Energy Resources Authority
                   and the Missouri Department of Natural Resources.
B407-99     Authorizing the sale of sewerage system revenue bonds.
 

REPORTS AND PETITIONS
A)     Intra-Departmental Transfer of Funds Request.
    Report accepted.
 

B)     Potential Sanitary Sewer District at West Broadway and Spring Valley Road.
    Mr. Beck explained that three residents on a common collector sewer line have been encountering sewer problems. He said the line was developed before the area was annexed into the City.
    Mr. Campbell made a motion that the staff be directed to proceed with plans. The motion was seconded by Mayor Hindman and approved unanimously by voice vote.
 

C)     Potential Sanitary Sewer District at Edgewood Avenue and Lathrop Road.
    Mr. Beck explained that this request involves seven property owners also served by a common collector sewer. He pointed out the City's policy for these types of sewer upgrade projects is 50/50. He reported the City's 50% share is paid out of the sewer utility fund.
    Mr. John commented that there appeared to be a lot of private sewer lines in the area.
    Mr. Campbell made the motion that staff be directed to proceed with plans. The motion was seconded by Mayor Hindman and approved unanimously by voice vote.
 

BOARDS AND COMMISSIONS
    None.
 

COMMENTS OF THE COUNCIL, STAFF, AND PUBLIC
    Mr. Janku remarked that over the years the soccer fields at Cosmo Park have been upgraded and lighted. He noted these fields are now being used for competitive soccer games. Mr. Janku reported he has received a suggestion that the City consider the possibility of moving temporary bleachers to the fields and maybe at some point installing a score board with a clock. He indicated a fee is charged when the fields are used competitively, so these monies could be used to pay for the improvements.
    Mr. Janku made the motion that the staff be directed to report back on potential costs for temporary bleachers and a score board with a clock. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
    Ms. Crayton asked how things are proceeding with the task force assigned to work on problem areas within the First Ward. She also asked for help in attracting grant monies. Mr. Beck indicated many City Departments are involved in the task force and they should be able to respond and work with any group that needs help. He said he would be glad to meet with her to get something more responsive worked out. Mr. Beck reported the intent is to do a thorough survey of the area so staff can follow up.
    Mr. Janku said he would like staff to figure out some way of notifying people who have reported a problem they want to have investigated. He said the complainant should be informed as to whether the problem is a violation of City ordinances and then what the status is.
    Mr. John noted that Williams Pipeline will be running fiber optics through their pipeline. He said since the City is working on an agreement with Central Electric to share lines, he was wondering if we should be looking into trying to get a few of those fibers that would be running from our sewage treatment plant property through to the far east side of town off of Route AC.
    Once the parking garages are all up and running, Mr. John said he would like to see the parking utility work on a plan that levels the load on permits in each of the garages. He also suggested that a figure should be targeted for each of the garages, whether it be hourly, daily, per employee, etc. Mr. John noted that some of the garages are closer to the downtown area and it might be better to keep as much space open as possible in these facilities as it would generate higher revenues. He suggested waiting five or six months to allow time for things to level out.
    Regarding the Hinkson Creek project being done by the Army Corps of Engineers, Mr. John noted a large concrete slab not far from where they will be working (between the Providence and Forum crossing). He suggested since they will be down there with heavy equipment, that they look into pulling this slab out of the creek.
    In answer to Mr. John's question regarding fiber optics, Mr. Beck indicated staff is continuing to communicate with Williams Pipeline to determine what opportunities might be available.
    Mayor Hindman spoke about First Ward efforts to drive out drug houses. He reported the residents and landlords had worked together to accomplish this feat. Mayor Hindman noted that Ms. Crayton had been instrumental in getting the residents to start helping themselves.
    Regarding grant funds, Mayor Hindman recalled that the City had budgeted a grant coordinator. Mr. Beck confirmed a level of money had been budgeted. Mayor Hindman asked what the status was. Mr. Beck said it has been discussed at the staff level as how to best implement it, but no action has been taken at this point.
    Mayor Hindman remarked that the Council had received a letter from the Energy and Environment Commission regarding the proposed golf course irrigation. He said there were concerns about the use of the water and the affect on the water table. He asked the staff to look into it before the Council makes a decision on whether to proceed with such. Mr. Beck suggested that it be part of the study currently underway.
    Mayor Hindman made the motion that the questions raised in the letter from the Energy and Environment Commission, relative to irrigation of the golf courses, be answered in connection with the study. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    Regarding the issue about taking property that has once been productive, Mr. Janku said there is something called the Redevelopment Authority. He asked if there was a way to set something like that up to focus on individual lots, and whether there is a state statute that authorizes them to do so. He requested Mr. Boeckmann look into what potential legal authority the City might have in that area.
    Henry Lane, 1816 E. Broadway, reminded everyone to vote tomorrow.
    The meeting adjourned at 9:05 p.m.

                                                                                    Respectfully submitted,

                                                                                    Penny St. Romaine
                                                                                    City Clerk