M I N U T E S
CITY COUNCIL MEETING - COLUMBIA, MISSOURI
APRIL 17, 2000
 

INTRODUCTORY
    The City Council of the City of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Monday, April 17, 2000, in the Council Chamber of the City of Columbia, Missouri. The roll was taken with the following results: Council members COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, and JOHN were present. The City Manager, City Counselor, City Clerk, and various Department Heads were also present.
 

APPROVAL OF MINUTES
    The minutes of the regular meeting of April 3, 2000, as well as the minutes of the special meeting of April 10, 2000 , were approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mrs. Crockett.
 

APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
    Upon her request, Mr. Campbell made the motion that Mrs. Crockett be allowed to abstain from voting on R72-00. The motion was seconded by Mr. John and approved unanimously by voice vote.
    Mayor Hindman noted that Report F was being added under Reports and Petitions.
    The agenda, as amended, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mr. Janku and a second by Mrs. Crockett.
 

SPECIAL ITEMS
    None.
 

SCHEDULED PUBLIC COMMENTS
    None.
 

PUBLIC HEARINGS
B95-00     Authorizing construction of improvements to Valley View Neighborhood Park.
    The bill was given second reading by the Clerk.
    An overhead was displayed showing the proposed gravel trail through the park. Mr. Beck stated that funds had been budgeted for this project and that $5,000 of it was donated monies. Mr. Janku noted that the donation was supposed to be used for street improvements. Mr. Beck said the donation was given for Valley View Park improvements and the Council had two options -- the $5,000 could be applied to the gravel trail or toward the shelter when it is added a few years from now. He explained that there is money in the budget and the project could be funded out of the CIP, but if the Council wants to use these funds sooner, it could be applied to the trail project now.
    Since the cost of the project is estimated at $9,000, Mr. Janku pointed out that it would be covered by the funds appropriated last year. His preference was to fund the project from the appropriation. He preferred that the $5,000 be used toward another amenity in the park or elsewhere. Mr. Janku suggested that the Council be given input on the issue.
    Mrs. Crockett asked if this was the $5,000 the Johnson Companies donated that was to be used for street improvements. Mr. Beck said it was. Mrs. Crockett asked if it could be used in the park. Mr. Janku said when the monies were originally received, it was thought that the donation would go toward some sort of street improvement.
    Mr. Hood explained that the staff was seeking Council authorization to proceed with construction of a 1,700 foot walking path made of crushed limestone. He further explained that the trail would connect to an existing pathway in the park and that the connection will result in a circular path of approximately one-half mile. Mr. Hood noted that his department is prepared to proceed with the project using force account labor this spring if so authorized by the City Council.
    Mayor Hindman opened the public hearing.
    William Woodward, 200A Unity, commented that he was pleased with the planned improvements for this park.
    Mayor Hindman closed the public hearing.
    Mayor Hindman remarked that the circular walking path installed in the Westwinds Park is extremely popular already. He was certain this project would prove to be equally popular.
    B95-00 was given third reading with the vote recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B105-00     Voluntary annexation of property located on the west side of Bearfield Road, approximately 500 feet
                   south of Nifong Boulevard; establishing permanent PUD-5 zoning.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this 35.4 acre tract has been before the Council several times. He noted if the property is annexed and zoned as requested, a plan would come back to the Council. He pointed out that approval of this application was recommended by the Planning and Zoning Commission.
    Mr. Bondra reported that the applicant had submitted an extensive statement of intent. If this legislation is passed, the statement would become part of the ordinance approving the zoning and annexation.
    Mayor Hindman opened the public hearing.
    Don Stohldrier, 4016 Glen Eagle, owner and developer, stated that 128 homes are planned for this tract, which breaks down to approximately 4.3 units per acre. If spread across the actual 35 acres, it would be just over 3.5 units per acre. He noted the neighbors had asked that the development be limited to less than 140 homes. In addition, Mr. Stohldrier explained that impervious surfaces would be under 30%. He pointed out that residents had also requested that some sort of detention system be placed along Bearfield. Mr. Stohldrier reported there are two detention systems along Bearfield Road presently.
    Jay Gebhardt, an engineer with Allstate Consultants, diplayed a drawing and explained the plan for Bearfield Meadows.
    Mrs. Crockett asked about the swales that were shown previously. Mr. Gebhardt indicated that swales are no longer part of the plan. Mrs. Crockett asked if the playground had been taken out. Mr. Gebhardt replied there was no room for it with this proposal. He explained that in the previous plan a great deal of grading would have occurred which would have allowed for such, but with the current plan, they would be following the lay of the land.
    Mr. Coffman asked about the detention methods to be used in the designated areas. Mr. Gebhardt explained that five to six acres would be dedicated for this purpose. He said it would include a swaled area with a dam and some kind of inlet control structure. He indicated there would be a four-bay to collect solids before allowing the water to flow into the major detention system. Mr. Gebhardt also noted there would be a water quality control volume area to detain storm water for 72 hours to help treat it. He stated the methods used in this project would be similar to what is used at Again Street Park except this system will have more detail to it.
    Mayor Hindman asked about trails. Mr. Gebhardt responded there would be pedestrian access to the common areas.
    Mayor Hindman closed the public hearing.
    Mrs. Crockett thought that Mr. Stohldrier had compromised with the neighbors by reducing the density of the development to 128 units. In addition, she would much rather see this tract developed in the City rather than in the County. Mrs. Crockett believed the property should be annexed and the zoning request approved.
    Mr. Campbell commented that he is looking forward to the completion of the storm water regulations that are being developed presently. While he is looking forward to reviewing the plan for this development, he said it may or may not be precedent setting because there is much work to be done in regards to what storm water and ideal mixes will look like in the City.
    Mr. John stated that much of his earlier concerns related to the fact that a plan for this development was not yet available for review. However, because the current statement of intent stipulates certain water quality standards and assurances, it would be up to staff to determine that those requirements are being met. Mr. John stated before any plan is approved by the Council, the Public Works and Planning departments will have to confirm that the development is in compliance with the statement of intent.
    Mr. Campbell pointed out that discussions are just beginning relating to the development of the Phillips tract as well as others in the area. When those plans are brought forward and the staff has the opportunity to look at the total watershed, Mr. Campbell thought that would give a better idea of what should be precedent setting and what should not.
    Mr. Coffman thought the compromise was a good one, and while he supports this proposal, he wants to make sure that this project is not viewed as precedent setting because it may not be necessarily adequate in the future after more information is obtained from the staff and the storm water control regulations are established. Mr. Coffman commented that he felt comfortable approving this request since the Council still has yet to review the plan.
    In the area of storm water quality runoff, Mr. Janku stated that the City has had protections in terms of quantity for several years now.
    Mayor Hindman stated this project is just a very small fraction of the watershed. Based on what is known so far as far as water quality and quantity is concerned, he said this project seems to have the potential for being a decent solution for this particular piece of property and its impact on the watershed. Mayor Hindman thanked the developer for his efforts.
    B105-00 was given third reading with the vote recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

(A)     Traffic calming project on Noble Court.
    Item A was read by the Clerk.
    Mr. Beck explained the proposal to be the construction of two humps on Noble Court to slow the traffic and reduce the amount of cut through movements. The estimated cost of the project is $5,000.
    Mayor Hindman opened the public hearing.
    William Woodward, 200A Unity, indicated he would like to see the same system installed on Unity and Lincoln Streets.
    Mayor Hindman closed the public hearing.
    Mayor Hindman commented that he is hearing from more and more residents who feel like victims of cut through traffic who are now asking for speed control systems in their neighborhoods. He believed requests for such will be coming in on a more regular basis. Mayor Hindman noted that the humps are more expensive and suggested that alternatives be thought about for experimental purposes.
    Ms. Crayton made the motion that the staff be directed to proceed with the work as suggested. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
 

(B)     Voluntary annexation of property located north of Brown School Road, extended and west of U.S.
          Highway 63.
    Item B was read by the Clerk.
    Mr. Beck explained that this request for annexation is for an approximate four acre tract of land to allow for connection to City sewer. The request is for C-3 zoning.
    Mayor Hindman opened the public hearing.
    Bob Walters, spoke on behalf of Drew Properties, LLC, and indicated this annexation relates to more than just the connection to City sewer, it will also involve the reconstruction of a portion of Roger Wilson Drive. Mr. Walters displayed an overhead depicting the 3.99 acres subject to annexation. He pointed out the current configuration of Roger Wilson Drive where it intersects with Oakland Gravel Road. Mr. Walters proposes to reconfigure this road to establish a seamless intersection with Oakland so as to create a new four way stop.
    Mr. Janku asked who would own the right-of-way where Roger Wilson Drive is presently. Mr. Walters said his company would own it. He indicated it is essentially a trade-off of rights-of-way.
    Mayor Hindman asked how much commercial zoning there would be. Mr. Walters said there was currently commercial zoning on the west side and this would create a third corner with commercial zoning. Mayor Hindman asked how large the corner would be. Mr. Walters guessed it would be a little over one acre.
    Mr. Campbell commented that it would be the right size for a convenience store. He indicated he is in favor of this proposal.
    Mayor Hindman closed the public hearing.
    Mrs. Crockett asked Mr. Patterson for his opinion. Mr. Patterson explained that staff has been working with the developer very closely regarding the roadway alignments, and they felt this to be the proper way to configure the intersection. The only remaining unresolved issue pertains to land rights issues with the remnant that would be created on the south side of the intersection. Mr. Patterson related that staff will continue to work with the applicant to resolve it.
    Mayor Hindman explained that no action was required this evening.
 

OLD BUSINESS
B96-00     Amending Chapter 14 of the City Code to change the time limit for parking meters located on the north
                 side of Locust Street, between Fourth and Fifth Streets.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that eight meters are involved which would be changed from four hours to two hours. He noted this amendment is supported by the commercial and office businesses in the area. In addition, Mr. Beck related that the Special Business District has reviewed the plan and also believed the change would better serve the area.
    Comments were called for with none received.
    B96-00 was given third reading with the vote recorded as followed: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B102-00     Amending the FY 2000 pay plan and the FY 2000 classification plan in connection with a reorganization
                   of the Joint Communications and Information Center.
    The bill was given second reading by the Clerk.
    Mr. Beck asked that the bill be tabled and brought back to the next meeting.
    Mr. Janku made the motion that B102-00 be tabled to the May 1, 2000, meeting. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
 

B104-00     Approving the Final Plat of Richmond Avenue Subdivision.
    The bill was given second reading by the Clerk.
    Mr. Beck explained this would allow for the conversion of a fraternity house that was fire damaged into a residential apartment. The Planning and Zoning Commission recommended approval.
    Mr. Janku asked if the sewer issue had been resolved. Mr. Patterson responded that staff believed it had been. He said the City has agreed to participate in the cost of relocating the line to the extent of what they felt the repairs will be to bring it up to standards and provide for additional capacity. Mr. Patterson noted this issue is completely separate from the platting process.
    B104-00 was given third reading with the vote recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B106-00     Granting a variance to the Subdivision Regulations regarding sidewalks for Lot 6 of Country Farms,
                   Plat 2.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that the Planning and Zoning Commission had recommended approval on a 6-1 vote. He noted that Old Mill Creek Road and Old Field Road currently do not have curbs and gutters.
    Mayor Hindman asked about the sidewalk requirements in this situation and whether it could be a temporary or a gravel walk. Mr. Patterson said the staff has encouraged developers, without success, to bring forward alternative walkway plans in instances such as this. He explained the sidewalk standards call for a concrete sidewalk, however, staff encourages the use of alternative walkways when there are no curbed and guttered streets. In this case, Mr. Patterson indicated staff so no reason why an alternative walkway could not be installed.
    Skip Walther, an attorney with offices at 700 Cherry Street, spoke on behalf of the property owners. He explained that his client's property contains three acres and is within a subdivision of six lots. This lot is the last tract in the area that is being developed. He noted County property lies directly to the south and west. Mr. Walther stated there are no sidewalks in the area and it would cost between $12,000 and $15,000 for approximately 700 linear feet of sidewalk. The problem for his client is the significant expense. Mr. Walther related that the benefit to the public for the construction of a walk would be quite minimal as there is virtually no foot traffic on Old Mill Creek Road. He indicated his client would be happy to install the type of path that was approved for the Valley View Park. Mr. Walther stated a walkway of crushed stone would be much less expensive and seems to more justified in this situation.
    William Woodward, 200A Unity Drive, suggested a bicycle and pedestrian pathway.
    Mayor Hindman believed that sidewalks are needed in areas like this where development is just beginning. He thought a policy should be enforced to provide safe walking. Mayor Hindman commented that he would have no objection at all to an alternative method like a gravel path. He said he would be willing to table the issue or leave it to staff discretion.
    Mrs. Crockett asked what had been done with the property to the north. Mr. Bondra said the property to the north was part of the plat that included the subject lot. He explained it involved a six lot replat that occurred shortly after annexation. Mr. Bondra indicated a sidewalk variance had not been requested at the time. Mr. Patterson noted the developer did not request a variance and, therefore, the plat was approved with the assumption, which is outlined in the performance contract, that sidewalks would be installed.
    Mr. Campbell asked what discretion the staff would have if the Council passed the ordinance. Mr. Boeckmann said whatever standards that would be imposed tonight would govern it. He did not know what standard specifications dealt with crushed stone walkways. Mr. Campbell suggested that the issue be tabled in order that specifications could be determined.
    Mr. John remarked that the applicant's attorney had said the applicant is willing to build a pathway to Parks and Recreation specifications - the same as the Council approved earlier for Valley View Park. He could not recall the thickness of the gravel, but it was six feet wide.
    Mr. Janku asked about the City's ability to tax bill if at some point in the future the street is widened and a traditional sidewalk is constructed. Mr. Boeckmann replied it would not be affected.
    The question came up as to why The Pines subdivision, located across the street from this site, does not have sidewalks. Mr. Patterson responded that was during a period of time when staff had been following a policy prepared by the former Planning Director that indicated sidewalks would not be required on unimproved streets. Mrs. Crockett did not see how the Council could require walks in this instance if it had not been required for that subdivision. Mayor Hindman stated the policy was changed. Mr. Patterson noted this policy was never allowed by ordinance, it was simply a policy that was followed for many years by previous directors.
    Mr. John made the motion that B106-00 be amended by adding the following language to Section 1, "provided, that property owner install to City standards a six feet wide crushed stone walkway along Old Field Road and Old Mill Creek Road in lieu of a standard sidewalk."
    Mayor Hindman asked Mr. Walther if the amendment was agreeable. Mr. Walther said the applicant agreed to the amendment.
    Mr. Beck asked if the path would be on City right-of-way. Mr. Boeckmann assumed the pathway would be installed in lieu of a sidewalk, and it would be a dedicated walkway that is going to be the City's responsibility to maintain as opposed to something that meanders off and on the right-of-way.
    The motion to amend, made by Mr. John, was seconded by Mr. Janku and approved by voice vote.
    B106-00, as amended, was given third reading with the vote recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CAMPBELL, JOHN. VOTING NO: CROCKETT. Bill declared enacted, reading as follows:
 

CONSENT AGENDA
    The following bills were given second reading and the resolutions were read by the Clerk.

B97-00     Accepting easements and quit claim deeds for sewer, drainage and utility purposes.
B98-00     Approving a change order and the engineer's final report for the H-4 Trunk Sewer project.
B99-00     Confirming the contract of C. L. Richardson Construction Company for construction of the Bear
                 Creek Recreation Trail Phase III project.
B100-00   Confirming the contract of Aplex, Inc. for construction of sidewalks along West Ash Street.
B101-00   Accepting easements for utility purposes.
B103-00   Approving the Final Plat of a Replat of Lot 1 Sedona Villas, Plat 1.
R63-00     Setting a public hearing: voluntary annexation of property located approximately 200 feet west of Brown
                 Station Road, north of Waco Road, extended.
R64-00     Authorizing an assignment of the lease agreement with APAC-Missouri, Inc. to Central Missouri
                 Aviation for hangar site at Columbia Regional Airport.
R65-00     Authorizing an agreement with Daniel C. Duncan for operation of a baggage delivery service at
                 Columbia Regional Airport.

    The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Bills declared enacted and resolutions declared adopted, reading as follows:
 

NEW BUSINESS
R66-00     Authorizing an agreement with Crawford, Murphy & Tilly, Inc. to provide professional engineering
                 services for Columbia Regional Airport.
    The resolution was read by the Clerk.
    Mr. Patterson explained that funding for the project had been approved by the Council for this year. He reported it is one of the projects designed to bring the airport into compliance with the current FAA regulations relating to safety areas. He noted that the accident in Little Rock about a year ago precipitated an examination of airfield safety areas and a high emphasis on bringing these up to a higher level of safety. He explained the FAA designated this project as a priority for funding. Mr. Patterson indicated that staff is prepared to proceed with the design and preparation of plans and specifications, which basically consists of the relocation of some facilities and grading to establish an over run area that will be safe for aircraft.
    The vote on R66-00 was recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R67-00     Authorizing an electric power services agreement with Tenaska Power Services Company.
    The resolution was read by the Clerk.
    Mr. Beck said this agreement would be for the purchase of short term capacity and energy when it is economic for the City to do so or on an emergency basis.
    The vote on R67-00 was recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R68-00     Authorizing an agreement with MGT of America, Inc. to perform a review of the City's current
                 classification and pay plans.
    The resolution was read by the Clerk.
    Mr. Beck noted that the last extensive review of the pay and classification plans occurred about nine years ago. He reported that quite a few requests have been received for grade changes from different departments and he felt another comprehensive review was timely. Mr. Beck indicated a request for proposals was initiated by the Human Resources Department with the assistance of the Purchasing Department. The best proposal was in the amount of $48,730. Mr. Beck stated the study would be completed in time to address the next budget year.
    The vote on R68-00 was recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R69-00     Authorizing an agreement with Boone County terminating a lease of space in the armory building.
    The resolution was read by the Clerk.
    Mr. Beck explained that when the City took over the old armory building, the County requested the use of part of the lower level because they were providing land for the new armory. He noted as the County does not have a need for this space any longer, the Commissioners agreed that the lease could be terminated.
    The vote on R69-00 was recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R70-00     Naming the armory building at Seventh and Ash the "Armory Sports Center".
    The resolution was read by the Clerk.
    Mr. Beck explained that with the help of staff, the Parks and Recreation Commission had initiated the process of renaming the building to the "Armory Sports Center".
    William Woodward, 200A Unity Drive, asked that the plaque remain indicating the structure was built by WPA workers, and stated he would prefer that the name of the building reflect such.
    Mayor Hindman responded the plaque would definitely be kept, but thought the best thing to do was to keep the name simple. He noted that the structure has been designated as a historic building, and he explained that special efforts were taken to acknowledge the historic aspects of it.
    The vote on R70-00 was recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R71-00     Approving a project for the Missouri State High School Activities Association to be financed by the
                 Industrial Development Authority.
    The resolution was read by the Clerk.
    Mr. Beck explained that under state statute, a project of the Industrial Development Authority can be located in a municipality only if it is approved by the governing body of the municipality. Preliminary approval has been given by the Industrial Development Authority of Boone County for $3,200,000 in revenue bonds for the construction of a new office building for the Missouri State High School Activities Association. Mr. Beck noted that he had questioned the affect this would have on taxes and he was told there would be none.
    Tom Schneider, an attorney with offices at 11 N. Seventh, spoke on behalf of the Industrial Development Authority of Boone County. He explained that this is a public corporation established by Missouri statute with its purpose being to issue economic development bonds. He pointed out that the interest earned on the bonds is tax exempt at both the state and federal levels. He noted this makes the interest rates below conventional lending rates. Mr. Schneider explained that the Missouri State High School Activities Association has requested $3,200,000 in economic development bonds and the Boone County IDA gave final approval to the application tonight at an earlier meeting. After Council approval, he explained the next step would be to obtain County approval.
    Becky Oakes, Executive Director of the Missouri State High School Activities Association, explained the program, activities and the significant economic benefit their activities bring to the local economy. She reported the extended impact financially is approximately $11 million.
    Mr. Janku said he had seen the schematic of the building and thought it was very attractive. He was pleased to see it being constructed in such a prominent place.
    The vote on R71-00 was recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R72-00     Approving the preliminary plat of Stone Crest, Plat 1; granting a variance to the subdivision regulations.
    The resolution was read by the Clerk.
    Mr. Beck explained that the preliminary plat for this 51 acre tract was recommended for approval by the Planning and Zoning Commission. He noted it included a sidewalk variance along Gillespie Bridge Road and Chapel Hill Road.
    Fred Overton, 2712 Chapel Wood View, explained the reason for the variance request. He noted that Gillespie Bridge Road is an unimproved street, and it would be a total waste of time and money to construct sidewalks because they would be torn out when the road is improved. Regarding Chapel Hill, Mr. Overton remarked the extension of this street is not even built yet. He assumed it would be a collector street and it would be tax billed to the adjacent property owners when it is constructed.
    Mr. Bondra explained that Chapel Hill is an arterial street and Gillespie Bridge Road is a collector.
    Mr. Patterson noted that when the City builds collector streets, the only thing that is tax billed, if sidewalks are constructed as well, is the cost of curb and guttering. He said staff could leave the sidewalk out and come back and tax bill it separately, but it is not normally a part of the tax bill for collector or arterial streets.
    Mr. Overton said he would have no problem putting the sidewalks in after the street is in place, but at this point there are no grades, widths or elevations on either of the streets to go off of.
    Mr. Janku asked if Mr. Overton would be willing to put in a temporary sidewalk on Gillespie Bridge Road. Mr. Overton said he could install a gravel pathway, but reminded him that there would not be a walkway on either side to attach it to. Mr. Campbell noted a draw on Gillespie Bridge Road. Mr. Overton said that was true and then along Chapel Hill it was unlikely they could get to that portion for two to three years. He noted by then the City may have plans underway to extend it. Mayor Hindman asked if the draw situation would be a problem. Mr. Overton replied that he did not think it would be.
    Mr. Campbell reported this area is beginning to be developed and installing a gravel pathway along Gillespie Bridge Road would be helpful.
    Given the fact that there will be youth athletic fields adjacent to the property, Mr. Janku said there would be a lot of pedestrian traffic in this area.
    There was a discussion about granting variances for both streets. It was decided that Chapel Hill will not have an actual street for a variance. Mayor Hindman was concerned that after three years there would still be no street extended. At that point, it was suggested that the applicant could ask for another variance. It was decided that there would be no variance given for Chapel Hill.
    Mr. Campbell wondered if the area along Gillespie Bridge Road would be brought in as one plat. Mr. Overton said it would be brought in as one plat, but may be done in two phases. Mr. Campbell asked about a time line, whether it would be completed in one to two years. Mr. Overton was hopeful that at the most it would be one to two years. Mr. Campbell inquired if Mr. Overton would have any objection to a requirement that a walkway on Gillespie Bridge Road must be built within the first year after approval of the final plat. Mr. Overton said that would be fine.
    Mr. Campbell made the motion that they amend R72-00 by changing Section 3 to read the following, "...so that sidewalk construction shall not be required along Gillespie Bridge Road, provided that property owner install to City standards a six feet wide crushed stone walkway along Gillespie Bridge Road in lieu of a standard sidewalk within one year of approval of the final plat of Stone Crest Subdivision." The motion was seconded by Mr. Janku and approved by voice vote.
    The vote on R72-00, as amended, was recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CAMPBELL, JOHN. VOTING NO: NO ONE. ABSTAINING: CROCKETT. Resolution declared adopted, reading as follows:
 

    The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:

B107-00     Amending Chapter 14 of the City Code as it relates to reimbursement of intoxication related traffic
                   offense arrest costs.
B108-00     Approving right-of-use permits with Columbia College, The Curators of the University of Missouri,
                   the Housing Authority and the Columbia School Board.
B109-00     Confirming the contract of APAC-Missouri, Inc. for the street construction on Fourth Avenue from
                   Garth Avenue to Providence Road.
B110-00     Amending Chapter 27 of the City Code as it relates to water rates.
B111-00     Amending Chapter 7 of the City Code to provide for emergency water regulations; adopting a peak
                   water use program.
B112-00     Establishing the Benton Stephens Urban Conservation District.
B113-00     Rezoning property located on the north side of I-70 Drive Northwest, approximately 200 feet east of
                   Westwind Drive from District A-1 to District O-P.
B114-00     Rezoning property located on the north side of Rain Forest Parkway, approximately 400 feet west of
                   Range Line Street from District R-1 to District R-3.
B115-00     Voluntary annexation of property located north of Brown School Road, extended and west of U.S.
                   Highway 63; establishing permanent C-3 zoning.
B116-00     Approving the final plat of Vanderveen Crossing, Plat 5; authorizing a performance contract.
B117-00     Approving the replat of Lot 16 of Wyatt Lane Acres, Plat 4 and Wyatt Lane Acres, Plat 5; granting a
                   variance to the subdivision regulations; authorizing a performance contract.
B118-00     Vacating street right-of-way and easements located within Wyatt Lane Acres Subdivision, Plat 5.
B119-00     Vacating a 15-foot wide alley located north of Lake Street between Hitt Street and Virginia Avenue.
B120-00     Vacating portions of street right-of-way and an easement located within Plat No. 2 of Vanderveen
                   Plaza Subdivision.
B121-00     Accepting a grant of easement for electric purposes from Richard and Mildred Lowe.
B122-00     Amending Chapter 13 of the City Code as it relates to garage sale permits.
B123-00     Appropriating funds related to the renovation of police building.
 

REPORTS AND PETITIONS
A)     Intra-Departmental Transfer of Funds
    Report accepted.

B)     Water Conservation and Education Plan
    Mr. Beck noted that the Water and Light Advisory Board reviewed the proposal and were in favor of updating the education plan.
    Mr. Campbell agreed with updating the education plan, but questioned if the rates are changed, whether it would be enough to draw attention. He was fearful it would be enough to be annoying, but not enough to really reduce the rate of consumption. Mr. Campbell asked that his question be addressed along the way.
    Mr. John thought they would hear about the rate plan and would probably have further discussion on it.
    Mr. Janku said a question had been raised today on how this change would affect people who may not be residing in Columbia during the months used to set the rate level. Mr. Powell noted it is most expensive to produce water in the summer months. Therefore, customers who use more water in the summer should pay more. Mr. Janku asked about their usage level. Mr. Powell responded it is based on the average amount of water used between January, February, and March.
    Mr. John commented some customers might have zero usage during those months, but if they leave their account on they will receive a minimum bill -- a fixed charge. He noted those customers have no fixed usage, so when their average monthly usage is calculated it would still be zero. Mr. John related those people will be charged 120% on everything they use, even though the City has no idea what their internal use is versus their external use.
    Mr. Campbell said the calculation should be from what they are charged for, not from their use because there is a base amount that the minimum charge covers up to. He said if that is used for the calculation point, it would greatly relieve the amount.
    Mr. Janku reported that Albuquerque recently adopted a conservation plan in which irrigation is restricted during the peak heat of the day because so much of the water is lost through evaporation. He suggested that be incorporated in Columbia's plan.
 

C)     Woodridge Subdivision Traffic Calming Project
    Mr. Beck explained if the Council chooses to proceed with the project, staff would need to develop a plan so a public hearing could be held.
    Mr. Patterson noted staff has been discussing the traffic situation with the neighborhood for quite some time. With regard to the cost, he said $16,500 would allow for the installation of two traffic circles and three speed humps. Although that is a lot of money, Mr. Patterson noted in perspective with the entire street budget it is not a great deal. He pointed out that the traditional theories have been that traffic calming is not only a safety issue, but in the long term it is a matter of economic payback to slow traffic down to prevent damages to property. Mr. Patterson stated the benefits of the traffic calming usually will outweigh the cost of any installation.
    Mrs. Crockett asked about the difference between traffic circles and roundabouts. Mr. Patterson said the main difference was the size, traffic volume, and the application of such.
    Mr. John asked about the 85th percentile and the 41 mph mentioned. Mr. Patterson explained that meant the speed at which 85% of the drivers will feel comfortable driving.
    Mayor Hindman was convinced that one thing that really makes a difference to people is the speed of the traffic in their neighborhoods. He thought this project would be a good solution.
    Mrs. Crockett made the motion that the staff be directed to prepare the necessary materials for a public hearing on the project. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
 

D)     Reallocation of CDBG Funds
    Mr. Beck explained that he has discussed with HUD officials the City's need to spend CDBG funding in a more timely manner. He illustrated how staff could reallocate some of the funds made available for the health facility. Although this facility is a high priority, Mr. Beck noted that it would be several years before construction can occur. He listed his recommendations for $493,000 in CDBG funds earmarked for the health facility. He stated that would still leave a substantial amount to actually begin the planning, architectural work, and possibly participate in the purchase of land for the facility. Mr. Beck indicated the funding will be reallocated to the account when it is actually needed. The $493,000 in CDBG funds were divided as follows: Armory Sports Center - $200,000; Fire Station #1 - $41,000; Sixth Street Reconstruction/Wilkes to Hickman - $30,000; and COLT Railroad Crossing Improvements - $150,000.
    Mr. Beck noted that a written request had been received from the Columbia EnterLight Ministries Community Development Corporation (CEMCDC) for an additional $7,750. He pointed out that this organization had earlier been authorized a $20,000 CDBG grant.
    Mr. Campbell asked about the time spending limit for the $20,000 CEMCDC grant. Mr. Beck responded it was available this fiscal year. He explained the group could be spending it any time now on a reimbursement basis. Mr. Beck noted that staff contacted HUD and inquired whether the funds could be advanced before an expenditure is made, and they had been told that it would have to be on a reimbursement basis. Mr. Campbell asked if there is a termination date on the money. Mr. Beck did not believe so.
    Mr. Janku noted mention of a housing workshop to be held on April 29th. He asked Mr. Bondra if there are funds in the account that could be used for that purpose. Mr. Bondra said he did not know, he would check into it. Mr. Beck commented he was not sure if they could use the allocated money for it right now.
    Mr. Campbell asked if Mr. Beck was saying that he would continue to monitor the expenditures from this particular contract, and if a need is found, there would be an opportunity to make future changes. Mr. Beck said that was correct. He said the letter indicates a sense of urgency in order to fill a gap.
    Reverend Young, President of the Columbia EnterLight Ministries, said they understood the reimbursement process, but the grant they were operating under has expired (not including the $20,000), and the next grant will not be available until July 1st. The request for the additional $7,750 is to fill a gap in funding. Reverend Young explained a counselor has been hired and will start work on May 1, and the monies being requested tonight would be used to fund her salary. He noted they have not received any of the CDBG monies yet. Mayor Hindman stated the reimbursement cannot be made until receipts are shown for expenditures. Reverend Young said the extra money they are asking for would fall under different rules. Mayor Hindman indicated it would not because the funding would still come from CDBG funds.
    Although the Council is sympathetic with Reverend Young's needs, Mr. Campbell said his organization would still have to spend the money and then request reimbursement. He would be supportive of the request if they spent the $20,000 and then came back and asked for the $7,750.
    Mr. Janku asked about the cost for the housing conference on April 29th. Reverend Young thought it would cost somewhere around $300 to $400.
    Mr. Beck asked Reverend Young if there was an agreement with the City regarding the counselor. Reverend Young replied that Mr. Hancock had asked him to write a letter specifying what the $20,000 would be spent on, which was subsequently done and submitted to the City. Mr. Bondra explained they initially thought that some grant money could be given before any expenditures were made. However, Mr. Hancock found out that was not the case. Mr. Bondra reported HUD could reimburse funds within 72 hours. Reverend Young indicated that was acceptable. Mr. Beck asked what it would take for Reverend Young to get some kind of agreement worked out so there would be a firm commitment toward the use of the $20,000. Reverend Young said they could probably take care of it tomorrow. He will plan to meet with the Planning staff in the morning.
    Mr. Campbell said he was in favor of providing EnterLight Ministries with the extra funds because he considered one of the City's highest priorities to be providing adequate home ownership for low income people. He asked Mr. Beck to come back with a specific recommendation. Mr. Beck said he would add it to the reallocation list and report back on how it will be worked out.
    Mr. Campbell made the motion that EnterLight Ministries be provided with the $7,750. The motion was seconded by Ms. Crayton and approved unanimously by voice vote.
    Mr. Janku was hopeful the conference could be funded also.
    Mr. Campbell made the motion that the staff be directed to proceed with expenditures outlined in the report supplied by Mr. Beck. The motion was seconded by Mrs. Crockett and approved unanimously by voice vote.
 

E)     Volunteer Hours
    The report indicates 43,442 volunteer hours have been donated during the 1999 calendar year. Mr. Beck explained that based on the $14.30 per hour national wage assigned to volunteers, the services provided by the City's program equates to a total value of $621,221. He indicated he is very pleased with the course the Volunteer Program has taken.
 

F)     I-70 Stakeholder's Committee
    After the last work session regarding the I-70 corridor alternatives being considered, Mr. Beck believed the Council wanted to explore the possibility of establishing a stakeholder's committee to review, evaluate, and provide recommendations to the City Council regarding strategies being considered by MoDOT. He noted that if the Council decides to appoint a committee, the state would like to know as soon as possible because they would like to make a presentation to this group.
    Mrs. Crockett suggested that Mayor Hindman appoint a committee. She noted that he had appointed several committees for various things over the years and had always selected individuals with diverse interests.
    Mr. Janku made the motion that the Mayor appoint an I-70 Stakeholder's Committee. The motion was seconded by Mr. Coffman and approved unanimously by voice vote.
    Mayor Hindman asked the Council to submit suggestions for membership to him as soon as possible.
 

BOARDS AND COMMISSIONS
    Upon receiving the majority vote of the Council, the following individuals were appointed to the following boards and commissions:

BOARD OF ADJUSTMENT
Skinner, Terry R., 3716 Lansing, Ward 3 - term to expire 5/1/05

BUILDING CONSTRUCTION CODES COMMISSION
Kiepe, K. Dale, 1205 Sunset, Ward 4 - term to expire 8/1/02

COMMUNITY SERVICES ADVISORY COMMISSION
Kinsey, Reginald A., 312 Defoe, Ward 4 - term to expire 12/31/00

CONVENTION & VISITORS ADVISORY BOARD
Turpin, Donald F., 2904 Clark Lane, Ward 3 - term to expire 9/30/01
 

COMMENTS OF THE COUNCIL, STAFF, AND PUBLIC
    Mr. Coffman commented that residents living in the Ashland Manor apartments are requesting that a traffic signal be installed at Stadium and Ashland Gravel Road. He asked Mr. Patterson if he was aware of any recent developments. Mr. Patterson responded that MoDOT sent a letter indicating they were going to try to install a temporary light this summer. Mr. Coffman asked if they were considering a pedestrian crosswalk as well. Mr. Patterson said the issue was raised, but he could not remember the exact response except that it would be the City's responsibility to do it.
    Mr. Coffman made the motion that staff be directed to look into the possibility of a pedestrian crosswalk at that location if and when MoDOT puts in a traffic light. The motion was seconded by Mayor Hindman and approved unanimously by voice vote.
    Mr. Coffman received a complaint from a bicyclist about gravel and debris on Old 63. He asked that it be looked into.
    Mr. Coffman received another complaint from someone who believed that the City zoning ordinances include boarding houses as an acceptable use under R-3 zoning. The caller felt that was being used in some locations as a loophole to allow for more tenants than would otherwise be allowed in an R-3 apartment building. Mr. Coffman said he was not aware of any boarding houses in the City, although he was assured that they exist. Mr. Coffman asked for a report on how many of these boarding houses exist and if the staff feels that particular zoning definition needs to be reviewed. Mr. John said he has been through several of these homes and most all of the rooms are used as bedrooms and the kitchen is shared. Mr. Coffman thought perhaps it was just an enforcement issue because the definition stipulates that meals are to be provided for compensation.
    Mr. Coffman made the motion that staff be directed to report back on whether this is an appropriate classification or whether it is an enforcement issue. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    Ms. Crayton reminded Mr. Patterson that she would be needing recycled paint. Mr. Patterson reported that the Household Hazardous Waste reopened on the first of the month. He said they are accumulating some paint and would not forget her request.
    Mr. Janku said the Planning and Zoning Commission is interested in developing some sort of "tools" to deal with the issue of sidewalks. He referred the issue to the Commission. He was hopeful they would respond quickly. Mr. Janku thought they would eventually need input from the Bicycle and Pedestrian Commission as well.
    Mayor Hindman believed that staff thought there was a policy. He asked Mr. Patterson for his comments.
    Mr. Patterson indicated current ordinances provide for the requirement of sidewalks, or the opportunity to collect for financial instruments to assure that they are constructed, or for the Council to place conditions on alternatives. He said there are many areas of opportunity in the current ordinance. Mr. Patterson explained it is preferable to address variances at the time of platting so it is consistent with the entire development. He referred to the first sidewalk variance discussed this evening involving a single lot in a subdivision. Mr. Patterson remarked in that situation, the City could end up with one type of walkway, but with the five other lots the City would have no mechanism for making that occur. In regards to the second variance request granted this evening, Mr. Patterson said it would appear to be the opportunity to exact the condition that alternative walkways must be provided prior to final platting. He indicated those are the kinds of conditions staff has the ability to enforce with the current ordinance. Ultimately, if there are no sidewalks in place, the City does have the ability to tax bill after the construction of such.
    Mr. Janku commented that perhaps this issue did not need to be referred to the Planning and Zoning Commission. He thought perhaps the City just needed a list of "tools", and when the Commission gets a request for a variance, they could recommend a "tool" from the list of potential options. Mr. Patterson indicated one of the options staff considered was collecting money for future construction of sidewalks, but the Council at that time felt it was more important to have a walkway in place rather than gathering money for the eventual development of such. He believed alternative walkways should be required at the time of platting, which would avoid the need for variances on individual lots.
    Mayor Hindman wondered if a policy is needed stipulating that the plat should include a proposed solution if there is some reason why a traditional sidewalk cannot be constructed. Mr. Patterson did not think there would be anything wrong with that. He believed the more clearly this issue could be defined, the better off they would be. Mr. Patterson reported staff has the "tools", but it is probably not as clearly enunciated as it should be.
    Mrs. Crockett suggested directing the staff to come up with a list of different types of solutions to be applied at the time plats are submitted for approval. She commented that staff knows best what is workable for different areas and they could recommend suitable alternatives for Council approval. Mr. Patterson agreed the platting stage would be the best time to do
that.
 Mr. John believed that the City needed a set of written procedures and standards. He thought this should be in writing to be given to an applicant so they would understand what is expected of them.
    Mrs. Crockett made the motion that the staff be directed to draw up standards and procedures to be followed for temporary walkways. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    Mr. Janku stated that he received a request regarding traffic calming solutions on Texas Avenue near Jackson Street. He was hopeful the police department, in the short term, could look at enforcement in the area. Mr. Janku asked the staff to look into what could be done relative to traffic calming for the area.
    Mr. Janku received an inquiry about Haden Park and the problems residents are having with the water lines. He explained that it is an old water district the City took over and wondered if there was anything the City could do to help upgrade the lines. Mr. Janku noted there is also a storm water issue in the area.
    Regarding Council comments, Mr. Campbell suggested routing constituent concerns not requiring Council action directly to the staff.
    Norman Lenhardt, 1118 St. Christopher, spoke about water usage and the manner in which it is calculated. He noted the person who uses the least amount in the winter gets penalized the most in the summer. Regarding storm water detention dams, Mr. Lenhardt said he has never heard what kind of restrictions exist in regards to the maintenance of them. He also expressed concern about who would maintain the temporary walkways that had been discussed earlier in the meeting.
    Karen Cupp, 117 Fourth Avenue, commented that residents are excited about the street improvement project on Fourth Avenue. When the project is complete, she reported the City should revisit traffic calming in this area because speeding problems are only going to worsen with the improved street.
    Mrs. Crockett asked about the width of Fourth Avenue when completed. Mr. Patterson believed it would be 28 feet wide. He noted that the reports staff prepared addressed traffic calming for the area. While studies were conducted and there is a policy in place, Mr. Patterson said at this time there is no criteria that would warrant City expenses to be involved for installation of such.
    Mr. Campbell asked if bulb outs and other similar devices are considered in design standards. Mr. Patterson explained that his department routinely examines the criteria for bulb outs. Although these devices are not a standard part of the design, he noted they are certainly a solution if there is a problem. Mr. Patterson reported bulb outs are not installed routinely at an intersection because identifiable problems need to be identified before that kind of investment is made.
    Mayor Hindman indicated he would be interested in knowing how much more it would cost to install a bulb out during construction of an initial project. He asked the staff to look into what could be done on Fourth Avenue.
    William Woodward, 200A Unity Drive, sympathized with the residents of Fourth Avenue. He was hopeful they would have five foot sidewalks. Mr. Woodward was also concerned about the sidewalks on Broadway from McBaine to Clinkscales. Mayor Hindman explained that the staff is working on a proposal for Broadway sidewalks.
    The meeting adjourned at 9:50 p.m.

                                                                                            Respectfully submitted,

                                                                                            Penny St. Romaine
                                                                                            City Clerk