M I N U T E S
CITY COUNCIL MEETING - COLUMBIA, MISSOURI
DECEMBER 18, 2000
 

INTRODUCTORY
    The City Council of the City of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Monday, December 18, 2000, in the Council Chamber of the City of Columbia Missouri. The roll was taken with the following results: Council Members CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, and HINDMAN were present. The City Manager, City Counselor, City Clerk, and various Department Heads were also present.
 

APPROVAL OF MINUTES
    The minutes of the regular meeting of December 4, 2000, were approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mrs. Crockett.
 

APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
    The agenda, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mr. Coffman.
 

SPECIAL ITEMS
R251-00     Authorizing FY 2001 Human Rights Enhancement Contracts.
    The resolution was read by the Clerk.
    Marie Glaze, Chair of the Human Rights Commission, explained that out of the ten proposals received this year, the Commission is recommending nine. She reported they suggest that the full $3,500 in funding be approved.
    Mr. Steinhaus explained the purpose of the program is to give the Commission an opportunity to develop contacts with other Human Rights organizations within the community. He noted that the small amount of funding goes a long way for many smaller organizations that provide human rights related activities. He stated that the process requires a 50/50 match. Mr. Steinhaus indicated this is the fifth year for the program and he is pleased with the number and quality of the applications they have received.
    The vote on R251-00 was recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

SCHEDULED PUBLIC COMMENTS
Ward #1 Children - Michael Whitley - Sidewalks in Ward 1
    Luke Chandra, 303 Alexander read a letter from six children in the First Ward who are concerned about their community. The request was for sidewalks and speed bumps in their neighborhood. The letter went on to say that the kids do not have a safe place to ride their bikes between Hirth, Sanford, Alexander, Worley and Ash Streets. They asked the Council to approve and implement a plan to create a safe place for them to grow.
    Mayor Hindman told the young men that the Council is very interested in making their neighborhood safer for them. He said the staff would be looking into the situation.
 

PUBLIC HEARINGS
B394-00     Amending the Broadway Farms Business Park O-P Development Plan.
    The bill was read by the Clerk.
    Mayor Hindman noted that the proponent had requested that this issue be tabled to the January 2, 2001, meeting.
    Mr. Patterson explained that the Council had asked the developer and engineer to address certain issues related to traffic penetrating the neighborhood, in addition to the right in/right out on Fairview and the easement access control on Broadway. Mayor Hindman opened the public hearing.
    William Woodward, 200A Unity, voiced his concern about traffic in the area.
    Mr. Campbell made the motion that B394-00 be tabled to the January 2, 2001, meeting. The motion was seconded by Ms. Crayton and approved unanimously by voice vote.
    Mayor Hindman continued the public hearing.
 

B404-00     Authorizing construction of water mains serving Bearfield Meadows, Plat 1; providing for payment
                   of differential costs.
    The bill was given second reading by the Clerk.
    Mr. Beck explained City policy related to paying differential costs associated with larger mains needed for development. In this case, he said twelve and eight inch lines are being requested. The estimated cost for the City's portion, to be paid out of Water and Light funds, would be $17,752.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B404-00 was given third reading with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B405-00     Authorizing construction of water main serving Spencer Hills, Plat 2; providing for payment of
                   differential costs.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that the estimated cost for this project in northeast Columbia is $3,700.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B405-00 was given third reading with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B413-00     Amending Chapter 25 of the Code as it relates to sidewalks.
    The bill was given second reading by the Clerk.
    Mr. Beck reported that the Council has held a series of public work sessions in addition to the public hearings held by the Planning and Zoning Commission on this subject. He noted the Commission's recommendation is to require the construction of five foot sidewalks in all areas except along residential streets that do not adjoin facilities such as schools, churches, parks, etc., in which case they may be four feet in width.
    Mayor Hindman opened the public hearing.
    Dee Dokken, 208 Sanford, spoke on behalf of the Greenbelt Coalition. She commented that the Coalition supports any change that would improve pedestrian travel. Ms. Dokken indicated the Coalition favored five foot walks in all areas because more space would be provided for wheelchairs as well as allowing two pedestrians to walk side by side. She reported the Coalition also believed that wider sidewalks should be accompanied by a comparable decrease in the width of streets. Ms. Dokken stated that an increase in impervious surfaces causes flooding and erosion, decreased storm water quality, and degradation of streams. In addition, narrower streets would serve as a traffic calming device.
    John Clark, 403 N. Ninth, stated he is a member of the Bicycle/Pedestrian Commission and its Sidewalks, Crosswalks and Crossings Subcommittee. He explained the proposed alternative being brought forward is from the Subcommittee and not the Commission. The first proposal pertained to Subsection A in which they recommended that the notion of width be qualified by the terms "clear width" and "shy width" or "shy space". Regarding the exception of four foot walks except when adjoining parks, etc., Mr. Clark said if there was a subdivision of 100 houses, wider walks would be needed so that area residents could access those facilities. The Subcommittee also believed that old subdivision plats should be subject to the new rules.
    Karl Skala, 5201 Gasconade, noted that the Metro 2020 Plan recommends five foot sidewalks on arterial and collector streets and four foot sidewalks on residential streets. He also supported the recommendation that for those who are granted sidewalk variances, these individuals would be required to contribute some money to a fund to address the placement of in-fill walks for areas that do not fall under these ordinances.
    Mayor Hindman closed the public hearing.
    Mayor Hindman asked if sidewalk variance requests would go to the Board of Adjustment. Mr. Dudark said they would not -- the Planning and Zoning Commission would review the variances first and then the request would be forwarded on to the Council. Mayor Hindman wondered about procedures regarding certificates of occupancy and the three year period. Mr. Patterson explained that the current enforcement mechanism is the certificate of occupancy. He reported this simply ensures that before somebody can occupy a residence or building, a sidewalk must be in place. He indicated the performance contract kicks-in if the walk is not constructed within three years of the final platting. Mayor Hindman asked about old plats. Mr. Dudark remarked that staff had found only five old plats, some of which are obsolete and will most likely be replatted before being developed. When a request for a replat occurs, that would trigger the new requirements. Mr. Dudark did not see old plats as a big problem.
    Mr. Coffman asked how the plats were determined to be obsolete. Mr. Dudark explained that was determined because they have been around since the 1950's and early 60's. He said some of the standards have changed and they probably would not develop under the current market.
    Mr. Janku asked about the comment regarding "clear width". Mr. Dudark responded that staff did not see how that could be implemented because existing street signs and trees would prevent such from being possible. He thought this condition might be possible when a street is being designed, but to make it a regulation seems rather difficult.
    Mayor Hindman said he would support the amendment but added that he has significant reservations about it. He thought five foot sidewalks in residential areas would be best. Mayor Hindman believed the amendment provided great progress over existing ordinances; however, he concluded this topic will need to be revisited when the street width issues are discussed. Mayor Hindman expressed his appreciation for all of the work done by the various commissions.
    Mr. Campbell was hopeful a street width standard of 26 or 28 feet will be adopted. He said that would make a very different picture in terms of green space.
    Mr. Coffman asked about the City's design standards and specifications in regards to "shy space". Mr. Patterson explained that the City's street standards addresses ADA criteria and such things as that. He noted staff is in the process of reissuing specifications with some modifications, but this becomes difficult when retrofitting existing sidewalks or when new sidewalks are situated on a property line.
    B413-00 was given third reading with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

(A)     Voluntary annexation of property located on the northeast corner of State Route WW and Rustic Road.
    Item A was read by the Clerk.
    Mr. Beck explained that this 20 acre tract is owned by the American Legion Post 202. He reported the Legion has agreed to dedicate to the City all of the land that has been utilized for park purposes over a number of years. He said the City would be providing a sewer line to the property as a part of the overall agreement with the Legion. Mr. Beck indicated the American Legion has requested permanent C-P zoning on one tract, and the other tract would continue to be used for recreational purposes. He said questions have been raised about the C-P request.
    Mr. Dudark explained that there is another bill associated with this voluntary annexation request that is scheduled for introduction this evening. He stated there are options included in the staff report the Council may wish to consider before the final vote at the next meeting.
    Mr. Beck expressed the City's appreciation to the American Legion for the use of this property. He remarked it has been a real benefit to our recreation programs.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
 

OLD BUSINESS
B402-00     Accepting a donation for the acquisition and training of a canine for the Columbia Police Department;
                   appropriating funds.
    The bill was given second reading by the Clerk.
    Chief Boehm explained that this is a donation of $8,500 from the Cosmopolitan Luncheon Club. He reported this group has been long-term supporters of the Police Department in that this will be the fourth canine purchased by the Cosmo Club throughout the years. Chief Boehm commented with this donation, the Police Department will have two canines in operation as part of their team. It is hoped that both dogs will be in service by early spring.
    Mayor Hindman thanked the Club for their contribution.
    B402-00 was given third reading with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B411-00     Voluntary annexation of land located on the north side of State Route K, west of Old Village Road.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this three acre tract is being recommended for annexation by the staff.
    B411-00 was given third reading with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B412-00     Granting a variance from the Subdivision Regulations relating to sidewalk construction along
                   Ridgeway Avenue, Mikel Street and Sexton Road.
    The bill was given second reading by the Clerk.
    Mr. Dudark explained the Planning and Zoning Commission's recommendation. He said the property has been recently platted and has frontage on three streets. He noted that the streets have been improved with curbs and gutters. The Commission recommended approval of the variances on Ridgeway and Sexton without conditions. Mr. Dudark reported the Commission approved the variance on Mikel with the condition that when the City completes the improvement of this street, then the property owner would be obligated to construct that section of sidewalk bordering his property. He remarked that the property owner is willing to enter into an agreement with the City to that effect.
    Stanley Evans, 2101 W. Broadway, explained that he is the owner of the property. He confirmed his willingness to sign an agreement in reference to the construction of a sidewalk on Mikel Street. He remarked that he would also prefer to build the sidewalk on the inside of the trees, away from the curb, when the time comes to construct such.
    Mr. Janku was concerned about the parking lot serving the church on the northwest corner of Sexton and Mikel. Mr. Evans said the parking lot is on the south side. He pointed out there is a small portion of the lot, once it is constructed, that will be on Mikel Street. Mr. Evans indicated he would assume the responsibility for constructing that portion of sidewalk as well. Mr. Janku did not oppose the variance for sidewalks on Ridgeway and Sexton at the current time, but he expressed concern about the location of the church and the need for sidewalks in this area. He thought it made sense to have a sidewalk there and believed it should be built now.
    Mr. Campbell thought the issue is whether or not the sidewalk could be built at the present time before the street is reconstructed -- without doing the job twice. He said if the sidewalk is built back beyond the trees, he thought it probably could be done, but it would still be "iffy". Mr. Janku pointed out that the street is curbed now. He said maybe they could come up with an alternative path that would be less intrusive.
    Mr. Campbell made the motion that the exemption for Mikel Street be struck from the bill with the understanding that Mr. Evans would be allowed to build to a standard that would allow him to save the trees. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    Mr. John asked if the street is scheduled to be rebuilt in anyway that would make aligning a sidewalk redundant because it would have to be realigned later. Mr. Patterson said there is nothing in the CIP for the reconstruction of Mikel Street at this particular location. He explained it is already an improved street and he thought what was being referred to was the unimproved portion over to the west. Mr. Patterson said the City would construct a sidewalk when that portion of Mikel Street is improved. He noted since this is a residential street, the work would be tax billed under normal City policies. Mr. Patterson spoke to the subject of the applicant's desire to construct his portion of the sidewalk behind the trees. He stated that regardless of good intentions, the plat does not have right-of-way for it and at some time in the future that option may not exist, unless it is addressed now. He said if the variance is denied, the property owner has an opportunity to enter into an agreement that would be binding.
    Mr. John asked if Mr. Evans would have to come back in at a later date with alternative sidewalk plans that would identify how the walk would be built and maintained, and whether a right of use permit would be needed. Mr. Patterson said either that, or in three years a sidewalk would have to be built. He said this would give the applicant time to address those issues.
    B412-00, as amended, was given third reading with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B415-00     Eliminating the Risk Management Advisory Committee.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that the role of this committee and its possible elimination was discussed during this year's Council retreat.
    B415-00 was given third reading with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B416-00     Approving the final plat of Bearfield Meadows; authorizing a development agreement and a
                   performance contract.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this major subdivision contains approximately 35 acres with 133 lots. He said it had been recommended for approval with various conditions stipulated in a development agreement.
    Mr. Patterson summarized the necessity of the development agreement was to assure that impervious area limitations will not be exceeded. It is staff's recommendation that the City reserve the development rights on five lots until such time the others are all occupied and then there can be a determination of what the conditions are on the total site. He believed the developer concurred with this recommendation.
    Mr. Patterson indicated the two basic areas of disagreement between staff and the developer pertains to the City's requirement that the site plan be sealed by a licensed professional engineer, and the issue of drainage easements and fences. His understanding is that the developer is unwilling to accept either of those conditions. Mr. Patterson believed a sealed site plan is important to verify that accurate monitoring of the property is being conducted. He said without the sealed plan this would be difficult at best. Since the agreement calls for a professional engineer to certify the amount of impervious areas after construction, Mr. Patterson indicated that staff thought it would be preferable to have an engineer document this from the beginning for verification purposes. He stated it will not duplicate or double costs to do so. Mr. Patterson reiterated the sensitivity of the area and he thought there would be very high public expectation for the conditions to be adhered to.
    Mr. Patterson reported the other difference of opinion relates to drainage easements and fences. He explained the development agreement prohibits obstruction to water drainage in such an easement. He noted fences were specifically identified because that was one of the major problems staff found to exist in The Hamlet Subdivision. The agreement does not prohibit fences, rather the property owner would have to receive approval from the City before they can be erected. Other than those two issues, Mr. Patterson believed the rest of the agreement had been deemed acceptable.
    Don Stohldrier, 4016 Glen Eagle, property developer, said he would not refuse to sign the agreement at this point, but thought some of the requirements seemed like a duplication of expense. He thought enough restrictions are already being imposed on the property owners at this point. Mr. Stohldrier distributed to the Council a copy of a sealed plot plan. He said the basic information contained within this plan would show the dimensions of the home, driveway and the impervious surfaces on the lot. This is something he would submit in order to obtain a building permit in Columbia. Mr. Stohldrier pointed out the only difference is that the impervious calculations are listed. He believed anyone can do this and he did not see the point for him to go to his engineer and pick up a survey only to have them draw the calculations on it. Mr. Stohldrier stated the sealed plot plan in no way guarantees or assures what will be built on the property. He said the assurance is when an engineer goes and verifies the work when it is finished. Mr. Stohldrier remarked the elevations Mr. Patterson wants to see identified are already on the plat.
    Regarding the fences, Mr. Stohldrier reported there are easements between every house, side yard, and back yard. He thought the reason staff wants to approve the fences is so that they are not put in the easements. Mr. Stohldrier's concern is that if fences are not allowed in the easements, this will create paths and alleyways between the fences. He could see residents arguing about who is going to maintain what. Mr. Stohldrier thought it would be very simple to construct a fence that would not obstruct water.
    Mrs. Crockett asked Mr. Patterson if he was asking this developer to do anything different then staff would require when a home is constructed in a flood plain and the plot plan has to be certified by an engineer. Mr. Patterson replied that actually, probably less than that. He added that what Mr. Stohldrier says he will do, does not represent what the purchaser of the lot may do. He said the real need is not so much at the end, as it is the process from the issuance of the permit to the end. As disputes arise, which he believed certainly will, Mr. Patterson thought it was important for staff to have a very clear intent at the time the permit is issued. With regard to fences, he said the drainage through this area is critical and staff wanted to stress the importance that permission must be obtained before a homeowner can erect fences in the drainage ways. Mr. Patterson indicated that staff is not necessarily prohibiting such, but they are emphasizing the need for some control over it.
    Mr. Coffman asked if there was the possibility of ending up with fences on each side of an easement with the end result being more fences than there would be if people just put fences between the houses. He wondered if this could impact storm water in a negative way. Mr. Patterson did not think this would happen. If staff denies any fence requests, it would have to be for a good reason. He said the end result will not be a series of corridors through the neighborhood. Mr. Coffman asked how the staff arrived at five lots. Mr. Patterson responded that staff and the developer had mutually agreed that was a reasonable number. Mr. Coffman indicated he could support the bill the way it was presented.
    Mr. John noted mention was made of floor elevations being on the plan. He did not think most builders are required to identify such when applying for a building permit. Mr. Patterson replied in this situation the elevation is critical and staff believes it is important to have it verified and certified on each lot so they can determine it is in conformance with the plat. Mr. John asked if this condition is unique in Columbia to this development. Mr. Patterson said it was, and he added that there are many conditions being imposed on this development that are unique. Mr. John commented the point is that the developer may realize what it is he needs to do, but he will probably sell groups of lots to builders, who may in turn farm a few of those off to other builders who have not been a part of this process. He said the City has an opportunity to do this right or forever be second guessed. Mr. John agreed the conditions would be an imposition, but not a great one.
    B416-00 was given third reading with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

CONSENT AGENDA
    The following bills were given second reading and the resolutions were read by the Clerk.

B403-00     Accepting easements for electric and water purposes.
B406-00     Accepting easements for drainage, sewer, street and utility purposes.
B407-00     Approving the engineer's final report for the Hinkson Creek Trail Phase 1 Project.
B408-00     Authorizing Change Order No. 1; approving the engineer's final report for construction of the North
                   Parklawn Court Drainage Project.
B409-00     Authorizing Change Order No. 1; approving the engineer's final report for construction of the
                   Providence Road Sidewalk Project.
B410-00     Approving right of use permits authorizing the University of Missouri to perform utility work within
                   City rights-of-way.
B414-00     Vacating a portion of a sewer right-of-way located across Lot 11 of Fellows Subdivision.
R244-00     Setting a public hearing: special assessments against property benefitted by improvements
                   made to Sanitary Sewer District No. 155, Marion Drive and Medavista Drive.
R245-00     Setting a public hearing: voluntary annexation of property located north of Mexico Gravel Road,
                   east of Benedict Road.
R246-00     Setting a public hearing: voluntary annexation of property located on the south side of Old Plank
                   Road, across from Tessa Way.
R247-00     Setting a public hearing: construction of water mains along Fairview Road and Worley Street.
R248-00     Authorizing dissolution of Southmark Development, Inc.
B249-00     Renewing an agreement with the Missouri Department of Corrections for tuberculosis skin tests
                   and Hepatitis B and flu vaccines.

    The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Bills declared enacted and resolutions declared adopted, reading as follows:
 

NEW BUSINESS
R250-00     Authorizing FY 2001 social service contracts.
    The resolution was read by the Clerk.
    Mr. Beck explained that the Commission's recommendations were discussed during the budget process. This would authorize 40 program services provided by 27 local agencies. In addition, vendor contract funding has been recommended for child care services and homemaker/personal care services administered through the Office of Community Services. Mr. Beck reported the Health Department will also receive funding. Total social service funding for FY 2001 is $760,300.
    Mr. Janku pointed out that the recommendations are made after the Commission has gone through a thorough public hearing process.
    The vote on R250-00 was recorded as follows: VOTING YES: CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

    The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:

B417-00     Approving a revision to the Columbia Mall C-P Development Plan.
B418-00     Approving the Boone Hospital Medical Park - Phase 3 O-P Development Plan.
B419-00     Approving the Boone County Fire Protection District - Station 14 C-P Development Plan.
B420-00     Rezoning property located north and west of the northwest corner of North College Avenue and
                   Smith Street from District R-3 to District O-1.
B421-00     Approving the final plat of Columbia Recreation Center.
B422-00     Approving the final plat of Alsberge Subdivision; authorizing a performance contract.
B423-00     Approving the final plat of Thornbrook, Plat No. 6; authorizing a performance contract.
B424-00     Changing the street name "Heriford Drive" to "Heriford Road" within West Vandiver Industrial
                   Park, Plat 1.
B425-00     Voluntary annexation of property located on the northeast corner of State Route WW and Rustic
                   Road; establishing permanent zoning.
B426-00     Authorizing a right of use agreement with Boone County Regional Sewer District to install sewer line
                   along Lake of the Woods Recreation Area.
B427-00     Authorizing an agreement with the Missouri Department of Public Safety for a Delinquency and
                   Youth Violence Prevention Program Grant; appropriating funds.
B428-00     Establishing Sanitary Sewer District No. 152 along Spring Valley Road immediately south of West
                   Broadway.
B429-00     Authorizing acquisition of easements for the construction of the 80-acre point sewer serving
                   Evergreen Acres Subdivision.
B430-00     Amending Chapter 14 of the Code to establish speed limits at Columbia Regional Airport.
B431-00     Amending Chapter 14 of the Code to prohibit parking on portions of Proctor Drive.
B432-00     Amending Chapter 22 of the Code relating to sanitary sewer use.
B433-00     Amending Chapter 22 of the Code relating to tax bills for sanitary sewer projects.
B434-00     Approving change orders to the contract with Phillips Grading & Construction, Inc. for construction
                   of Wetland Treatment Unit #4.
B435-00     Approving the engineer's final report; accepting a deed of dedication; authorizing payment of
                   differential costs for water main construction serving Spring Creek, Plat 1.
B436-00     Accepting easements for utility purposes.
B437-00     Authorizing construction of water mains along Fairview Road and Worley Street.
B438-00     Levying and assessing tax for abatement of a weed nuisance for property located at 1905 Newton
                   Drive.
B439-00     Authorizing a lease agreement with the Callaway County Tourism Board, Inc.; appropriating funds.
 

REPORTS AND PETITIONS
(A)     Stephens Lake & Russell Property Master Plans
    Mr. Beck explained that he and Mr. Hood discussed the need for providing three plans to the Council; one being an update of the needs assessment portion of the City's 1994 Master Plan, and then development plans for the Stephens Lake and Russell properties. The staff recommendation is that a consultant be hired to work with the planning staff and any additional committee the Council might appoint. Mr. Beck reported the consultant would make recommendations to the Parks and Recreation Commission. After the Commission has had an opportunity to review the recommendations, the proposal would be submitted to the Council. He said there would be opportunities for public input through the entire process. Earlier this evening, Mr. Beck indicated the Council asked that he look into providing extra staff to do the necessary work rather than hire a consultant.
    Mr. Hood said he would bring back some additional information in regards to this request.
    Mrs. Crockett commented there is not anyone who knows the parks system any better than the existing City employees who are doing a fantastic job. With the $60,000 budgeted to update the plan, she thought two additional people could be hired which would enable Mr. Hood and Mr. Griggs to work on the plan.
    Mr. Janku commented that possibly the best thing the City has done in recent history, park-wise, was the skateboard park. He said the parks staff had gotten input from the kids that were going to use it. Mr. Janku was hopeful staff would do the same thing with these two parks. Mr. Hood assured the Council that staff would arrange meetings with different interest groups, and they would certainly make an effort to bring the young people into the planning on both parks.
 

(B)     Intra-Departmental Transfer of Funds
    Report accepted.
 

(C)     Proposed Revisions to the Zoning Ordinance Regarding Homeless Shelters
    Mr. Beck explained that this question had come about in relation to the Salvation Army's proposal to expand their existing building on Ann Street.
    Mr. Campbell made the motion that the issue be referred to the Planning and Zoning Commission for their recommendation to the Council. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
 

(D)     Potential Sanitary Sewer District at Rollins Road and Burnam Avenue
    Mr. Beck noted that this District would correct some existing sewer problems in this older area of the City.
    Mr. John made the motion that the staff be directed to proceed. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
 

(E)     Draft Legislative Priorities - 2001 Session
    Mr. Beck noted that many items on the list come from those adopted by the Missouri Municipal League wherein cities throughout the state had various committees working on different issues that have come before the government. He said the next step would be to prepare a resolution if the Council wants to move forward with all or part of the list.
    Mr. Janku remarked that frequently the larger urban areas have enacted legislation pertaining to the older parts of their communities (redevelopment), and sometimes they are able to narrow the legislation so that it only targets their city. He thought Columbia should be looking for opportunities to participate when those types of bills come forward.
    Ms. Crayton said there are a lot of bills we could probably "piggy-back" on.
    Mayor Hindman suggested that the Council have more regular contact with the City's lobbyist because he would be more familiar with what is going on in the legislature. He said the Council has no way of knowing what might come up that could be beneficial to Columbia. Mayor Hindman thought staff should be urged to stay in contact with the lobbyist who could watch for bills that would benefit Columbia.
    Mr. Janku indicated his support for the lobbyist to focus on economic redevelopment and other similar issues.
    Mr. John asked if they could meet with the lobbyist at a pre-Council dinner meeting so he could hear the Council's thoughts on what kinds of things they are looking for. He thought it would be a good idea to do that a couple of times during the year, something separate from the breakfast with the legislators.
    The Council decided to defer the list for the present time, and staff would try to schedule the lobbyist to attend the January 2, 2001, pre-Council dinner.
 

BOARDS AND COMMISSIONS
    Upon receiving the majority vote of the Council, the following individuals were appointed to the following boards and commissions:

BICYCLE/PEDESTRIAN COMMISSION
Lee, Sharon, Y., 106 McBaine, Ward 1 - term to expire 7/31/02

COMMUNITY SERVICES ADVISORY COMMISSION
Kinsey, Reginald A., 312 Defoe, Ward 4 - term to expire 12/31/03
Rittner, Renee B., 2716 Cimarron, Ward 5 - term to expire 12/31/03

INTERNET CITIZENS ADVISORY GROUP
Robertson, Michael C., 108 W. Forest, Ward 1 - term to expire 10/15/02

POLICE RETIREMENT BOARD
Harper, Milt, 1004 LaGrange, Ward 5 - term to expire 12/31/02

SPECIAL BUSINESS DISTRICT
Kabler, Kary, 509 Westmount, Ward 4 - term to expire 1/1/04
Roper, Robert L., 3711 Woodrail-on-the-Green, Ward 5 - term to expire 1/1/04
Walther, Skip, 2209 Yuma, Ward 4 - term to expire 1/1/04
 

COMMENTS OF COUNCIL, STAFF, AND PUBLIC
    Mr. Janku asked for an update on the budget billing program related to utilities.
    Mr. Janku noted that the sidewalk project had been completed on Providence Road north of I-70. He asked if the landscaping plans were about to come forward. Mr. Patterson spoke about the goal for spring planting. He will submit an updated report to the Council.
    Ms. Crayton asked if the City has a cold weather rule. Mr. Boeckmann explained that the state law does not apply to us, but added that we have a similar policy. Mr. Coffman thought this would be a good time to make the policy available to the Council and to the press. He also suggested reminders to people about the utility assistance programs. Mr. Beck said he would get a report back to the Council.
    Ms. Crayton spoke about two new houses that were built on Worley and Pendleton. She said they have been vacant for a long time and wondered if they were priced out of range. She asked if that was contrary to HUD's expectations.
    Mr. Coffman noted that staff was responding to concerns about the crosswalk at MOREnet on LeMone Boulevard by suggesting that it be repainted to make it more visible. The stripes will be increased from four inches to twelve inches. He said it will be monitored for awhile and if the crosswalk does not work, the City will consider some other improvements like bulb-outs or a median. Mr. Coffman asked if the painting would be done as soon as weather permits it. Mr. Patterson verified that it would be.
    Mayor Hindman indicated that he has been receiving numerous complaints regarding the lack of snow removal on sidewalks. He asked that last year's staff report be resubmitted for Council review. He said there are a large number of people who do not shovel their walks because they are physically unable to do so. A suggestion made last year was that a clearinghouse be made available where people can call in and the City would be able to respond with company names or people who provide snow removal services. Mayor Hindman said if there is such a clearinghouse in operation, he was fairly confident that very few people know anything about it.
    Mr. Campbell noted there are a number of apartment complexes and fraternities on Stewart Road, between Garth and Providence. He reported there are many students who live in this area, but the walks are not being cleared. For areas such as that, he thought with a little prodding by the City it could be taken care of.
    Mayor Hindman commented that he also received an inquiry about snow routes. He said although the City does not have them, we do have a priority system. As Columbia continues to grow, he thought we might need to consider establishing snow routes.
    Regarding the sidewalks and speed bumps in the First Ward, Mayor Hindman asked staff to respond to the situation brought up at the beginning of the meeting. Mr. Patterson noted that staff has done a sidewalk survey through the entire area. He said they had preliminary costs on it, but he was not sure that staff had been directed to proceed with implementation at this point. Mr. Janku was hopeful they could proceed with some of the work this year. He pointed out that the CDBG Commission did not want to allocate funding to these types of projects because they did not know where the money would be spent. Mr. Patterson remarked that he has all the data.
    Mr. Beck reported that the bid opening date for the community recreation center is being changed to January 4, 2001. He said a notice would be sent to the bidders.
    Norman Lenhardt, 1118 St. Christopher, noted the discussion earlier about park planning and hiring a consultant. He thought that was a good idea; however, the Council is overlooking the fact that all of these projects are being paid for with sales tax monies. He wanted to see user fees charged to new people coming into the City so the funding for these projects could be obtained in advance. Mr. Lenhardt observed that poor people use the facilities the least but are being charged the most.
    Karl Skala, 5201 Gasconade, said the Planning and Zoning Commission was awaiting the Council's direction to review the issue of street widths. Regarding snow removal, Mr. Skala said his neighborhood association is trying to encourage the youth in their neighborhood to shovel walks for those who cannot do their own. He said it would be funded by the homeowners association. He reminded the Council that the Energy and Environment Commission was awaiting a response on their last draft of the outdoor lighting report. Mr. Skala indicated the Commission would be happy to work with the Council in any way.
    Mr. Coffman asked where the Council was on the lighting issue. Mayor Hindman responded that they have not gotten a chance to review it as of yet. Mr. Coffman suggested the Council could consider some of the larger revisions for now. He thought the staff could prioritize the issues so they would not be taking it on all at once.
    William Woodward, 200A Unity, suggested that people who perform community service might be able to assist in snow removal. He mentioned a snow removal program through the Voluntary Action Center. Mr. Woodward noted that litter containers are needed at some of the City's bus stops. He also thanked anyone who was involved in correcting the situation at the Mall entrance on Worley. Regarding snow routes, Mr. Woodward asked that bus routes be made a priority.
    The meeting adjourned at 9:05 p.m.

                                                                                        Respectfully submitted,

                                                                                        Penny St. Romaine
                                                                                        City Clerk