M I N U T E S
CITY COUNCIL MEETING - COLUMBIA, MISSOURI
JUNE 5, 2000
 

INTRODUCTORY
    The City Council of the City of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Monday, June 5, 2000, in the Council Chamber of the City of Columbia, Missouri. The roll was taken with the following results: Council members JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, and CRAYTON were present. The City Manager, City Counselor, City Clerk, and various Department Heads were also present.
 

APPROVAL OF MINUTES
    The minutes of the regular meeting of May 15, 2000, were approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mrs. Crockett.
 

APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
    Mayor Hindman noted that two items will be added under Special Items.
    The agenda, as amended, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mr. John and a second by Mr. Coffman.
 

SPECIAL ITEMS
1)     Introduction of Volunteer Coordinator and REDI Director.
    Mr. Beck introduced Leigh Burkhalter, the new Volunteer Coordinator, and Victoria Pratt, the new REDI Director.
 

2)     Presentation of Millennium Trails Designation.
    Mr. Hood explained the White House Millennium Council's Trail Project. The purpose was to recognize 2000 trails throughout the country as the most outstanding trails within the United States. He explained staff was honored to submit the City's MKT Trail as a candidate and had been very pleased to receive notification that it had been selected as one of the 2000 Millennium Trails. Mr. Hood, on behalf of the Parks and Recreation staff, commented that he was happy to present the citizens of Columbia with the recognition.
    Mayor Hindman stated that the community is extremely proud of the MKT Trail and what it does for the citizenry. He was pleased that the trail was recognized for that purpose by the White House.
    Mr. Beck mentioned that the MKT Trail is the first trail project to be completed in Columbia. He noted that two other major trails are in the process of being completed -- the Hinkson Trail and the Bear Creek Trail.
 

SCHEDULED PUBLIC COMMENTS
    None.
 

PUBLIC HEARINGS
B157-00     Approving Change Order No. 2; approving the engineer's final report, levying and assessing special
                   assessments for the Oakland Gravel Road improvement project.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that this section of road was recently annexed into the City. He asked Mr. Patterson to explain the tax bill project.
    Mr. Patterson explained that the project extended from approximately 200 feet north of Smiley Lane northward another 1,600 feet. He reported that this was one of the specific projects identified in the 1995 one-quarter cent sales tax ballot issue. He pointed out that Oakland Gravel Road is designated as a collector street in the Major Thoroughfare Plan.
    Mr. Patterson reported the actual work consisted of reconstructing an existing 22 foot wide asphalt paved roadway that had open ditches and no sidewalks to collector standards of 38 feet in width with sidewalks on both sides, except where development is occurring. He indicated those walks will be built as part of the development. Mr. Patterson related that an existing bridge was widened to provide adequate traffic lanes for both motorists and bicyclists with separate walkways for pedestrians. He explained the southern portion of the project is in the City limits and the northern part is half in the City and half in the County.
    Mr. Patterson stated the total cost of the project was $519,692.15, which is to be paid for by joint funding from the City Capital Improvement Sales Tax and a Boone County Road Improvement Cooperative Agreement. It is also proposed that $15,465.34 be assessed against abutting property owners in accordance with City ordinances. Mr. Patterson noted that tax bills can only be assessed against those properties located within the City limits, and the amount assessed can only be to the extent of the cost of curbing and guttering or its equivalent on collector and arterial streets. He stated the maximum assessment on this project is $10.47 per foot. He related that a total of 2,046.42 feet of abutting property is eligible for tax billing, and of that amount 569.31 feet is eligible for 50% relief from tax bills due to being through lots that have forfeited right of access to the street.
    Prior to levying assessments, Mr. Patterson explained that it will be necessary for the Council to make a determination that the properties have benefitted in an amount at least equal to the proposed assessments. He suggested consideration of the following benefits: the new curb and guttering improves the appearance of the adjacent properties; the maintainability of the properties provides for better overall storm water management; the reconstruction of the driveway entrances provide improved access to the properties; the sidewalk provides improved pedestrian safety for residents and property owners in the area; and the new street surface provides for more efficient street cleaning and snow removal.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B157-00 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

OLD BUSINESS
B148-00     Approving the final plat of Smithton Ridge, Plat 4; authorizing a performance contract.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this plat will create one R-3 zoned lot on a 24.3 acre tract of land.
    Mr. Bondra explained that there had been some controversy relating to the access issue along West Broadway. He stated the applicants have volunteered to limit access along the Broadway frontage from a point starting at Silvey Street extending eastward about 650 feet. He noted a statement on the plat to that affect. Mr. Bondra said the preference would be to eliminate access on Broadway; however, the 650 feet is adequate. He spoke about the lack of an ordinance prohibiting access on Broadway. Mr. Bondra explained that the plat meets all subdivision regulations and that the Planning and Zoning Commission recommended approval of such.
    Bruce Beckett, an attorney with offices at 901 E. Broadway, spoke on behalf of Greenwing Development, L.L.C., owned by the Tom and Scott Atkins families. He explained that the applicants had requested the issue to be tabled at the last meeting because Greenwing Development had been unable to close on the last portion of the tract they had under contract. He reported the closing took place this afternoon on the remaining 6.25 acres which was owned by Dr. Flynn. Mr. Beckett indicated the 615 feet of limited access was entirely across the front of this property, thus the reason for the delay.
    B148-00 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

B158-00     Authorizing an agreement with Engineering Surveys and Services for engineering services related to
                   the Blue Ridge Road improvement project; appropriating funds.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that the contract would provide plans and specifications for the Blue Ridge Road improvement project from Garth Avenue to 763. He noted the project has been in the CIP Plan for several years. Mr. Beck reported that 80% of the project would be financed by federal funds, with the not to exceed amount being $80,000 for the design work. He was hopeful the project could begin by the next construction season.
    B158-00 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
 

CONSENT AGENDA
    The following bills were given second reading and the resolutions were read by the Clerk

B159-00     Calling for bids for the construction of the Parkade Heights/Creasy Springs Road drainage mprove-
                   ment project.
B160-00     Calling for bids for the construction of the Bear Creek Trail Phase IV project.
B161-00     Calling for bids for the reconstruction of Sunflower Street from State Route E to Mayberry Drive.
B162-00     Calling for bids for the construction of sidewalks along Curt Drive, Grant Lane, Bethel Road, Conley
                   Road, Brickton Road, Trimble Road, Grampian Drive and LaRail Drive.
B163-00     Confirming the contract of Don Schnieders Excavating Co., Inc. for construction of the C-6 Trunk
                   Sewer Project (Bearfield Subdivision lagoon interceptor); appropriating funds.
B164-00     Accepting certain private streets for public use and maintenance.
B165-00     Authorizing right of use permits with the University of Missouri.
B166-00     Approving the final plat of The Park at Arcadia, Plat 7; authorizing a performance contract.
B167-00     Accepting grant of easement for electric purposes from the Missouri State Teachers Association.
R97-00       Setting a public hearing: road and parking improvements to the Columbia Cosmopolitan Recreation
                   Area.
R98-00       Authorizing an agreement with the Missouri Department of Health for Summer Food Service Program
                   inspections.
R99-00       Authorizing Amendment No. 2 to the agreement with Black & Veatch for preparation of a site
                   characterization for sludge injection fields.
R100-00     Authorizing the City Manager to submit a juvenile justice and delinquency prevention grant application
                   to the Missouri Department of Public Safety.
R101-00     Authorizing an agreement with the Columbia Cosmopolitan Club to assist with the Fourth of July
                   community fireworks display.
R102-00     Authorizing a local landmark parks grant application to the Department of Natural Resources for the
                   development of additional football fields in the Columbia Cosmopolitan Recreation Area.
R103-00     Authorizing a PCS antenna agreement with Omnipoint Communications C Operations, L.L.C. to erect
                   an antenna at Fire Station No. 5.
R104-00     Approving the final plat of Victoria South, Plat 4.

    The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bills declared enacted and resolutions declared adopted, reading as follows:
 

NEW BUSINESS
R105-00     Authorizing an agreement with the Chamber of Commerce for a space needs study for the Walton
                   Building.
    The resolution was read by the Clerk.
    Since the Walton Building was constructed, Mr. Beck explained that the REDI Corporation was formed and they also lease space in this building. He noted that the building has never been expanded and the office and storage areas are getting particularly crowded. He pointed out that space is being rented to house some of the equipment.
    Mr. Beck explained the proposal to be that the owners of the building, the City and the Chamber of Commerce, would jointly pay for the hiring of an architect to work with the Walton Building's Board of Directors to develop some alternate design plans to either expand the structure horizontally or laterally, whichever is most cost effective. The maximum cost, to be shared equally, is not to exceed $24,000. However, Mr. Beck reported the goal is to keep the total costs at $20,000.
    The vote on R105-00 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R106-00     Authorizing an agreement with Peckham & Wright Architects for design and inspection services for
                   Fire Station #8.
    The resolution was read by the Clerk.
    Mr. Beck said the amount for this architectural service is a not to exceed amount of $124,000. He explained that the goal is to open the station in the year 2001. Mr. Janku asked if this would be used as a prototype for the two future stations they have talked about. Mr. Beck replied it probably would be for the layout itself.
    Mr. Janku pointed out that Peckham & Wright is a local firm.
    The vote on R106-00 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R107-00     Authorizing a contract of obligation with the Missouri Department of Natural Resources to provide
                   financial assurance for proper closure and post-closure activities at the Columbia Sanitary Landfill.
    The resolution was read by the Clerk.
    Mr. Beck explained that this is an annual event required by DNR. He noted that the City's assurance is at $17,397,786 and it is based on factors provided by DNR. He indicated this is by far the cheapest way to work with this issue.
    The vote on R107-00 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R108-00     Authorizing the temporary closure of Fifth Street from Stewart Road north approximately 600 feet
                   and temporary closure of the intersection of Fifth Street and Stewart Road.
    The resolution was read by the Clerk.
    Mr. Beck explained that the University is planning some substantial work to their power plant and they have asked for the street closure for a 15 month period. The other request would only be for three weeks this summer.
    Mr. Campbell was concerned about the number of street closures in the area. Mr. Beck said that one can manage to get around, but the obstacles are becoming greater all of the time.
    Mr. Janku asked when authorizations such as this are given, whether the contractors are required to have liability insurance or bonds to cover themselves if damage occurs to City property. Mr. Beck was sure the University requires bonding or some assurances.
    Mr. Boeckmann said he was not sure what kind of stipulations the University has in their contracts, but he thought the question was whether or not the City could establish a policy that would require another entity to have liability insurance when work is done in City rights-of-way to cover any potential damage. He indicated that he could look into the issue to determine whether perhaps some proposed changes could be made.
    The vote on R108-00 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R109-00     Authorizing GTE to close the eastbound lane of Rollins Road at the Fifth Street intersection during
                   reconstruction of a telephone manhole.
    The resolution was read by the Clerk.
    Mr. Beck noted that the closure would be from June 13 to August 1.
    The vote on R109-00 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

R110-00     Authorizing an agreement with the Missouri Department of Natural Resources for a storm water grant.
    The resolution was read by the Clerk.
    Mr. Beck explained that new state legislation has now allowed DNR to administer a storm water program working with entitlement cities, of which Columbia is one. He related the grant is for about $200,000. The Public Works Department submitted the application and got it approved with a 50% match. Mr. Beck reported they plan to apply this funding to drainage projects on Parklawn Court and Cosmo Park.
    The vote on R110-00 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
 

    The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:

B168-00     Approving the final plat of Quail Creek, Plat 2; authorizing a performance contract.
B169-00     Approving the final plat of Rockbridge Subdivision, Plat No. 13; authorizing a performance contract.
B170-00     Rezoning property located on the south side of Park Avenue, approximately 100 feet west of College
                   Avenue from District R-3 to District O-P.
B171-00     Approving the Wellington Manor PUD site plan; granting a variance to the Subdivision Regulations.
B172-00     Establishing permanent R-1 zoning on property located on the west side of Lake of the Woods Road,
                   north of Evergreen Acres Subdivision.
B173-00     Vacating a drainage easement located within The Park at Arcadia Subdivision, Plat 7.
B174-00     Accepting easements for water and electric purposes.
B175-00     Approving engineer's report; accepting a Deed of Dedication; authorizing payment of differential
                   costs for water main construction for Stoneridge Estates, Plat 3.
B176-00     Approving engineer's report; accepting easements; authorizing payment of differential costs for
                   water main construction for Corporate Lake, Plat 12.
B177-00     Approving engineer's report; accepting a Deed of Dedication; authorizing payment of differential
                   costs for water main construction for Breezewood Estates, Plat 1.
B178-00     Authorizing road and parking improvements to the Columbia Cosmopolitan Recreation Area.
B179-00     Authorizing an agreement to purchase Southmark Development, Inc. for the sole asset of property
                   which shall become the site of Fire Station #8; transferring funds.
B180-00     Accepting a federal domestic violence enforcement grant; adding a new position.
B181-00     Approving Change Order No. 1; approving the engineer's final report for the apron expansion and
                   gate #9 modification project at Columbia Regional Airport.
B182-00     Authorizing a right-of-use permit with The Curators of the University of Missouri to allow construction
                   within the Fifth Street rights-of-way.
B183-00     Appropriating funds for the rehabilitation of various sanitary sewer lines.
B184-00     Authorizing an agreement with Richmond Avenue, L.L.C. for the relocation of sanitary sewers;
                   appropriating funds.
B185-00     Authorizing an agreement with Harold C. Hinshaw and The Hinshaw Family Partnership in connection
                   with sanitary sewer relocation at 404 and 408 College Avenue; accepting easements for sewer purposes.
B186-00     Authorizing a supplemental agreement to the Missouri Highway and Transportation Commission
                   agreement for the Bear Creek Trail Phase IV Project.
B187-00     Confirming the contract of Don Schnieders Excavating Co., Inc. for construction of the wetlands
                   treatment units berm repair project.
B188-00     Authorizing acquisition for the property located at 1311 Poplar Street for the expansion of the Grissum
                   Building operations center.
 

REPORTS AND PETITIONS
A.     Parking Alternatives - Field Park Building.
    Mr. Beck noted that the staff has been working with the Central Missouri Human Development Corporation, who is assisting the North Central Columbia Neighborhood Association, regarding the City-owned building at the corner of Rangeline and Rogers Street. He reported the existing C-1 zoning has become an issue. Mr. Beck explained that staff has been trying to follow the same type of policy that is required of developers as it relates to parking requirements, setbacks, etc. He pointed out that the next report pertaining to funding issues is somewhat related to this topic.
    Mayor Hindman noted a difference of opinion in the report between the neighborhood association and the staff regarding the best option as it relates to parking. He said the neighborhood association preferred a Council initiated C-2 rezoning, while the staff preference was for NCCNA to request a variance through the Board of Adjustment.
    Mr. Watkins said the neighborhood had requested the Council initiated C-2 zoning. He noted that it has been staff's recommendation in the past that the City not contract zoning. Essentially, that is what the City would be doing if it is stated in the contract that the Council would either agree to a variance before it occurred, or to a rezoning before going through the process.
    Mr. Campbell asked why there is a problem with the C-2 rezoning option. Mr. Watkins replied that staff did not want to agree to this option in the contract without going through the rezoning process -- public hearings before both the Planning and Zoning Commission and City Council. He said the alternative the staff has talked about is to put language in the contract that gives NCCNA standing to request either a variance before the Board of Adjustment or a rezoning. If for some reason those are not granted, then the lease can be voided.
    Mayor Hindman asked whether the City would lose standing to take action if we gave the option to the neighborhood group. Mr. Watkins said we would not.
    Mr. Beck asked if they were talking about allowing the lessee to make a decision as to whether they go to the Board of Adjustment for a variance or to the Planning and Zoning Commission for rezoning. Mr. John explained they were talking about giving NCCNA, in the contract, standing to make that decision.
    Mr. Campbell suggested that such language be included in the contract. Mayor Hindman said there is the question of whether or not they want to give a tenant, who might be a short-term tenant, that right. Mr. Campbell felt there should be contingency language in the contract. He thought the original discussion was, that unless NCCNA met certain types of time lines, the property would revert back to the City. Mr. Campbell wanted to see the language making it contingent upon NCCNA meeting the original requirements as stated in earlier discussions.
    Mr. Watkins indicated the association is in a catch-22 situation because they cannot raise money or apply for grants unless they know they are going to be able to obtain a certificate of occupancy and are in compliance with the zoning code. He said they need to get those two issues out of the way quickly.
    Mr. Campbell commented if the Council makes those things part of the package, then NCCNA could proceed.
    Mr. John said this contract allows for a ground lease with NCCNA taking ownership of the building. He said often someone agreeing to a ground lease will be given, by the owner of the property, permission to get the zoning for it. Mr. John commented the lessee is told what their options are, but they are given the right to obtain the zoning required to operate their business. If they cannot get that zoning, the lease falls apart and the property reverts back to the owner.
    Mr. Campbell made the motion that staff be directed to incorporate within the proposed agreement an option that would give the North Central Columbia Neighborhood Association legal standing to seek rezoning or a variance. The motion was seconded by Ms. Crayton and approved unanimously by voice vote.
 

B.     Draft Field Park Agreement.
    Mr. Watkins said the philosophical issue they have had difficulty resolving with the neighborhood association is Council's determination as to what "no funding" meant for the project. He said the staff's belief was that it was pretty literal and NCCNA was to be seeking outside grants and donations to rehabilitate and reuse the building. The neighborhood association believed it meant there was to be no direct subsidy from the Parks and Recreation budget, however, NCCNA would be free to seek other City funds such as CDBG monies.
    Mayor Hindman thought NCCNA would be able to compete for CDBG monies as those are federal funds not City funds.
    Mr. Janku likened this issue to the zoning issue. He reminded the Council that they cannot contract to say yes or no on a funding request. Mr. Janku said the neighborhood association would be free to apply for CDBG funds. He thought they could defer the decision until the process goes forward on the funding applications.
    Mr. Campbell agreed, but he did not think that should be construed to mean the Council would give their endorsement. Mayor Hindman agreed.
    Mr. John saw the point as being the Council cannot make a decision on something that is in the future. He felt the Council's intent was clear from the beginning, but they cannot speak for future Councils.
 

C.     East Broadway between Ann and Old 63.
    Mr. Beck noted that this stretch is reported to be a high accident area. The proposal is to add another lane to provide for a separate two-way left turn lane. He said this will narrow the lanes from 12 ½ feet to about 10 feet. The estimated cost is $4,500.
    Mr. Janku was concerned about bicyclists. He suggested endorsing Boone Hospital's idea about making the entire length a turning lane, and asked that the Hospital be approached about participating in some of the costs. Mr. Beck indicated staff could talk to them. Mr. Janku also thought the lane could be taken a little further to the west and some pedestrian safety islands could be placed between the Stephens buildings.
    Regarding the bicycle issue, Mayor Hindman suggested the possibility of an off-street bicycle lane. Mr. Beck recommended that staff survey the bike pattern before and after the project to determine any changes.
    Mr. Janku made the motion that staff be directed to proceed with the proposed improvements, and that they also discuss with Boone Hospital Center the possibility of extending the project the full length between William and Old 63 and their possible participation in cost sharing. The motion was seconded by Mr. Coffman and approved unanimously by voice vote.
    It was decided to proceed with the proposed improvement and explore the Hospital situation.
 

D.     Habitat for Humanity - Inquiry on Indian Hills Lots.
    Mr. Beck explained that the request was to give Habitat special consideration for the purchase of six lots in the subdivision. He noted a policy which calls for appraisals on the lots. Mr. Beck summarized the three alternatives; to hold an advertised public sealed bid process with a minimum acceptable price being the appraised value; to hold an advertised public sealed bid process with no minimum acceptable price; or hold an advertised public sealed bid process with the stipulation that the lots be used for affordable housing units.
    Mr. Campbell asked how the Council could implement option three. Mr. Beck said there are federal guidelines.
    Mr. John noted lots on the map that are not accounted for. Mrs. Crockett explained that the City is keeping two of the lots (108 and 109) because they are adjacent to the park.
    Mrs. Crockett asked if the adjacent property owners had expressed an interest in the lots last year when they were appraised. Mr. Watkins said there had been, and Lots 105, 106, and 107 were sold for the appraised value. The other property owners were notified, and although some discussion took place, it was felt the $7,000 appraised value was something they were not interested in. Mrs. Crockett remarked that Habitat is a great organization, but she did not want to see the City deviate from the normal procedure by selling the lots for less than the appraised value if the adjoining property owners are not given the same consideration. Mr. Campbell indicated that would mean proceeding with option two.
    Mr. Janku believed the Council first needed to decide if they want to dispose of the lots for residential purposes. He thought it would be preferable to have new housing built there. He saw the second question being whether or not they should give a particular organization some priority. Mr. Janku pointed out that there is more than one affordable housing organization in the community. He noted CDC is focused elsewhere in the community so they may not be interested, but that is an unknown. He assumed the Council would be interested in disposing of the R-1 lots for residential use. Mr. Janku noted that Habitat could file an application for CDBG funds or HOME funds.
    Mr. Campbell pointed out the difference between option two and three as being affordable housing. He said both options could be done by private individuals. He was in favor of option three.
    Mayor Hindman asked if the options related to owner occupied affordable housing. Mr. Campbell responded the report did not say that, but the City's goal is owner occupied. Mr. Janku noted that they have supported no-owner occupied affordable housing before. In view of the fact that most of the housing in Indian Hills is owner occupied, Mr. Campbell felt it should be owner occupied whenever possible.
    Mr. Beck asked about the time frame and commented that he thought it should be addressed -- he thought the goal for development should be limited to two or three years. Mr. Janku agreed.
    Mr. John asked how the Council could stipulate owner occupied. He explained that when CDC sells a home, there is a $15,000 deferrable loan which is wiped off the books if one stays in the house for five years. Mr. Campbell noted that Habitat has a five year stipulation.
    Mr. Campbell made the motion that the staff be directed to use option three with the following modifications: that it be stipulated for owner occupied and that it be constructed within a maximum of three years. The motion was seconded by Ms. Crayton and approved unanimously by voice vote.
    It was decided that the staff could deal with the issue of affordable housing.
 

E.     Street Closure Requests.
    Mr. John made the motion that the requests be approved as written. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
 

F.     Bids for Wells 13 and 14.
    Mr. Beck explained that the Purchasing Agent had received three bids below the engineer's estimate. The low bid in the amount of $249,683 was received from Reynolds, Inc. He noted that a water line will still need to be installed from the wells to the main line so the water can be pumped to the plant. Mr. Beck reported money has been allocated for that project and the work will be done partially by force account labor and part by contract.
 

G.     Intra-departmental Transfer of Funds.
    Report accepted.
 

H.     Financing City Enhancement Projects and Programs.
    Last year in the budget message, Mr. Beck noted that he had included a section called "New Initiatives". He said the initiatives related to raising additional revenues for the City. During the past year, he noted that The City Trust was established. He added that we have received donations both financially and in the way of land. Mr. Beck commented this addresses the expansion of that particular program by adding to the City's voluntary "check off" program. He explained this option would be added to the utility bills and if someone wanted to provide for a scholarship for the Community Recreation Center they could, or they could voluntarily donate money for greenbelt development or something that would enhance the City over and above the basics currently provided. His suggestion was that the Council motion to direct the staff to bring a more detailed report back as to what should be considered for the check off program, and more specifically how it would work for the customers and how it would be administered.
    Mr. Coffman said he was not aware of any other program other than the H.E.L.P. Program. Mr. Beck said that was the only one at the present time. Mr. Coffman asked if the check off would include The Columbia Trust. Mr. Beck said it would be for specific projects.
    Mayor Hindman thought there was huge potential, but felt there has to be proper marketing. He said that Mr. Janku had pointed out there was money set aside for grants, and he thought they should use these funds to hire a consultant who can provide assistance on how to market the program. Mr. Janku agreed the program would need marketing and strategy.
    Mr. Campbell remembered the Council had discussed this issue at the retreat, and at that time he suggested staff contact the University because of their very large fund raising apparatus. He indicated that he spoke to the Chancellor and was told that he would endorse and welcome some of his staff meeting with the City to give advice on how to set up such a fund raising activity. Mr. Campbell volunteered to serve as a liaison between the two groups.
    Mayor Hindman made the motion that staff be directed to prepare a report for Council consideration, and further directed that staff look into getting proper consultation on incorporating major gift strategies. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
 

BOARDS AND COMMISSIONS
    Upon receiving the majority vote of the Council, the following individuals were appointed to the Planning and Zoning Commission:

Cady, Neil D., 3114 Wind River Ct., Ward 4 - term to expire 5/31/05
Jones, Cyndy, S., 201 Spring Valley Rd., Ward 4 - term to expire 5/31/05
 

COMMENTS OF THE COUNCIL, STAFF, AND PUBLIC
    Mr. John announced that unopened packages of blue bags can be returned to the Gerbes store on Broadway in the recycling area. He eventually wants to see a process where these unneeded bags can be returned curbside.
    Mr. John asked about responsibility for trees hanging over sidewalks interfering with pedestrians. He wanted to know to whom complaints should be made. Mr. Patterson said it would be his department's responsibility. He explained there is an ordinance that requires property owners to maintain trees to a height of eight feet over the sidewalks. When a violation is reported or observed, he said notices are sent to the property owners. Mr. Patterson reported citizens can call the Public Works Department to report situations, or they could also report it on the Public Work's Internet web site.
    Mr. John commented that parking on Clarkson Road, just off of Providence, was changed a few years ago from not allowing overnight parking, to allowing it on one side of the street. He noted that two tenants of one property initiated it so they could park in front of that residence. It was determined that would be unenforceable, but it would be acceptable to take parking off of the whole side of the street. The neighbors always thought it was just the one house that was having parking removed, so they did not pay much attention. Mr. John reported that residents want it returned to the way it was originally.
    Mr. John made the motion that legislation be prepared for Council consideration that would revert it to no overnight parking. The motion was seconded by Mayor Hindman and approved unanimously by voice vote.
    Mr. Janku thanked the staff for the work done on Blackfoot Road. He said it has helped and there may be things needed in the future, but in the short term it has made a difference.
    Mr. Janku remarked that he had received calls regarding Proctor Road. He asked if there are plans to resurface it. He said the western portion is really in terrible shape because of all of the construction. He was hopeful it could be resurfaced this year.
    Mr. Janku explained that residential housing is being constructed on North Garth, which is still an unimproved street. He asked if staff could administratively restrict parking on Garth, north of the trail.
    Mr. Janku indicated he has received a number of complaints regarding speeding on Riviera Drive. He understood there is a study underway regarding traffic calming, but thought given the heavy level of construction through the area, that through truck traffic should be prohibited in this subdivision.
    Mr. Janku made the motion that an ordinance be prepared prohibiting through truck traffic on Riviera Drive. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
    Mr. Janku asked about the plans for the Route B median. Mr. Beck responded the staff and Council probably should discuss what response to send to MoDOT relating to such. Mr. Janku believed they could go along with the land owners suggestions, but thought they should revisit some of the other landscaping through the area. It was suggested that this issue could be discussed at the next work session.
    Mr. Janku pointed out that the Council had received a report from the Energy and Environment Commission regarding commercial lighting. He suggested that they follow up with a work session.
    Mr. Janku made the motion that they receive a staff report regarding the Commission's report on commercial lighting. The motion was seconded by Mr. Coffman and approved unanimously by voice vote.
    Mayor Hindman described a new timing system he would like to consider using for Council meetings. It was decided that could be discussed during the budget process.
    Karl Skala, 5201 Gasconade, speaking on behalf of the Energy and Environment Commission, noted that the commercial lighting report they sent to the Council had been a preliminary report. He said they are looking for guidance and would appreciate Council input.
    Mr. Skala also spoke about a letter he had sent regarding the Metro 20/20 Plan. In summary, the letter said the Energy and Environment Commission requested that the Council schedule an additional public hearing specifically with regard to Appendix A.
    Mayor Hindman indicated the Council will be looking to set a public hearing date for the Metro 20/20 Plan, including Appendix A, at a work session tomorrow evening. He said the date will be well advertised.
    Charles McDonald, 203 Lynn, explained that residents are having traffic problems at the corner of Lynn and Oak. He was also concerned about the number of children out of school for the summer who are 17 years old and younger. He was curious about a curfew.
    Mayor Hindman said the Council would be interested in hearing Mr. McDonald's suggestions. He recommended that he visit with Ms. Crayton about it so she could bring those ideas back to the Council.
    Norman Lenhardt, 1118 St. Christopher, spoke on behalf of the Energy and Environment Commission. He reported the commission supports the preservation of the Metro 20/20 Community Structure Maps Open Space Green Belt.
    Linda Rootes, 807 N. Eighth, President of the North Central Columbia Neighborhood Association, thanked everyone for the time spent discussing the Field Park building and the contract. She also expressed appreciation to the staff for working with them on the agreement. Ms. Rootes was hopeful the language could be finalized so they can move forward with further investigation of the building and their plans for seeking funding.
    Jim Stell, Chicago, Illinois, explained that he is the owner of the three lots in Indian Hills that was discussed earlier. He encouraged the Council to visit Indian Hills. Mr. Stell indicated the neighbors believed that of the four houses built by Habitat, they consider two of them to be substandard in the way they were designed and maintained. He said the neighborhood is very fragile and deserves everyone's reconsideration.
    Mr. Janku suggested that Mr. Stell visit with the Habitat people and share his concerns. He noted that a public hearing would be held before any decisions can be made regarding the sale of the City owned lots in Indian Hill Subdivision.
    The meeting adjourned at 9:00 p.m.

                                                                                                    Respectfully submitted,

                                                                                                    Penny St. Romaine
                                                                                                    City Clerk