INTRODUCTORY
The City Council of the City of Columbia, Missouri met for
a regular meeting at 7:00 p.m., on Monday, March 18, 2002, in the Council Chamber
of the City of Columbia, Missouri. The roll was taken with the following results:
Council Members LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, and HUTTON were present.
Member COFFMAN was absent (he entered at 11:20 p.m.) The City Manager, City Counselor,
City Clerk and various Department Heads were also present.
APPROVAL OF MINUTES
The minutes of the regular meeting of March 4, 2002, were
approved unanimously by voice vote on a motion made by Mr. Loveless and a second
by Mayor Hindman.
APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
Mayor Hindman noted that he would be adding appointments to
the Storm Water Task Force under Boards and Commissions. He also explained that
Items G and H would be added under Reports and Petitions.
The agenda, as amended, including the Consent Agenda, was
approved unanimously by voice vote on a motion made by Mayor Hindman and a second
by Mr. Hutton.
SPECIAL ITEMS
(A) Telly Award.
Mr. Beck explained that these awards began in 1980 as a way
to recognize programs and commercials produced by non-network professionals.
More than 11,000 entries were submitted. The City's government access channel
received three Telly awards for programs relating to fire safety, energy conservation
tips, and how power is generated at the City of Columbia power plant.
(B) Accept Verizon Foundation Technology
Center Grant.
Don Neely, a representative of the Verizon Foundation, presented
a check in the amount of $50,000 to fund the Verizon Community Technology and
Education Center at the new Community Recreation Center. He explained that the
money would fund the purchase of 11 mobile PC's, work stations and monitors,
a laser printer, a PC projector to be used for instructional use, and all the
furniture and other equipment necessary to bring the project to fruition. He
reported one of the Foundation's overall goals is to provide young people with
meaningful educational and personal development opportunities, as well as extending
these services to the underserved adults and senior citizens who may not have
access to computers. Mr. Neely complimented Mr. Hood and his staff for their
help with this grant.
On behalf of the City, Mayor Hindman accepted the check. He
noted it was a very important contribution to the City of Columbia.
(C) Presentation of FY 2001 Annual
Audit.
Mr. Beck pointed out that the City of Columbia is in very
sound financial condition. He said current budgeting processes and controls has
allowed the City to operate a $238 million budget without making any major adjustments
to overall services and capital improvement projects. He stated the audit report
confirms the City's total compliance with federal regulations. Mr. Beck reported
that this is the first time the City has not received a notice that changes are
necessary in operating procedures.
Phil Hanson, 801 Canterbury, Chairman of the Finance Advisory
Committee, explained that Committee members met with the KPMG auditors last Wednesday.
He said the financial audit was an unqualified opinion, which in accounting terms
means there are no qualifications attached to the audit. Mr. Hanson indicated
it was probably one of the best audit reports the City has received in a long
time, and probably one of the best he has seen on any entity as far as communications
to the Council and any problems with the financial statements. He explained the
Committee discussed possible options for the FY 2001 special project to be performed
by the auditors, and they recommend that KPMG provide assistance with the implementation
of GASB 34 -- a new financial reporting requirement for the City.
On behalf of the Council, Mayor Hindman thanked Mr. Hanson
and the Committee for serving the citizens of Columbia so well.
Mr. Hutton made the motion that the Council accept the report.
The motion was seconded by Mr. Loveless and approved unanimously by voice vote.
Mayor Hindman made the motion that the special project be
authorized as recommended. The motion was seconded by Mr. Janku and approved
unanimously by voice vote.
SCHEDULED PUBLIC COMMENT
None.
PUBLIC HEARINGS
B72-02 Authorizing an agreement with
Providence Acquisitions, LLC, related to land acquisition and
construction
of a right turn lane at the southwest corner of Providence Road and Broadway.
The bill was given second reading by the Clerk.
Mr. Beck explained that this agreement relates to the construction
of a right turn lane at the southwest corner of Providence Road and Broadway.
The project cost is estimated at $115,000 which would be paid for from the one-quarter
percent sales tax.
Mr. Janku asked if the landscaping would be similar to what
was done on the other two corners. Mr. Patterson responded the new traffic island
will match those at the other two corners. Mr. Janku wondered about the height
of the retaining wall. Mr. Patterson thought it would probably be about two feet
high.
Mr. John asked when the project was expected to begin. Mr.
Patterson replied that a bid call ordinance is on the agenda and, if approved
at the next meeting, the project could be bid and conceivably begin this summer.
Mr. John pointed out with the new development on that corner, the property the
City plans to purchase is currently being landscaped. Mr. Patterson explained
that the property owner is coordinating with our plans so that the current landscaping
will not have to be removed as a part of this project.
Mayor Hindman opened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
Mayor Hindman noted that prior to this hearing, he had given
the Council a copy of an article regarding right turns on red lights. He noted
this practice is being questioned in a lot of cities for several reasons. Mayor
Hindman was concerned about the right turn making it difficult for pedestrians
to cross the street. He was hopeful that when the project is designed, that some
kind of signage is installed to ensure that motorists are aware they must yield
to pedestrians.
B72-02 was given third reading with the vote recorded as follows:
VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE.
ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B79-02 Authorizing Change Order No.
2; approving the engineer's final report; levying and assessing special
assessments
for the Scott Boulevard Hazard Elimination Project; appropriating funds.
The bill was given second reading by the Clerk.
Mr. Patterson explained that this public hearing is being
held for the purpose of determining whether special assessments should be levied
in accordance with the City tax bill policy along collector and arterial streets.
The project involved improving an approximate 1,300 foot section of road to City
standards. Although the entire project extended from Bellview Drive to Brookview
Terrace, a length of 1,800 feet, only that portion within the City is being presented
for assessment. Mr. Patterson reported the actual cost of the project was $777,744.10,
with funding being provided through a joint agreement between Boone County and
the City whereby engineering costs were shared and each entity paid construction
costs based on lineal footage of abutting property in their respective jurisdictions
(the County's share will be 61.7%, and the City's will be 38.3%).
Prior to reconstruction, Mr. Patterson said the unimproved
street was approximately 20 feet wide with open ditches, asphalt pavement surface
and no sidewalks along the roadway. The vertical alignment and shift in the horizontal
alignment created a hazardous situation and was the cause of numerous accidents
over the years. He indicated that Scott Boulevard is designated as an arterial
street on the Major Thoroughfare Plan and after a study was performed by Larkin
and Associates, the City and County agreed on a design section that consisted
of a 38-foot wide concrete street with a five foot sidewalk on the east side.
In addition, bicycle lanes were demarcated on each side of the roadway. Mr. Patterson
explained that right-of-way had to be purchased for the project and those negotiations
included landscape compensation and replacement.
In accordance with City policy, Mr. Patterson reported the
maximum tax bill for properties abutting collector and arterial streets cannot
exceed the cost of curb and guttering or its equivalent. This is in recognition
of the fact that these types of streets also benefit the general public and,
therefore, the public should fund a major portion of the cost. The actual tax
bill cost was determined to be $11.00 per abutting foot. City ordinances also
provide for tax bill relief for through lots which do not have access onto the
collector/arterial street. In this case, of the eleven parcels that are in the
City subject to tax billing, ten of them do not have access to Scott Boulevard.
These are recommended for assessment at one-half the amount, or $5.50 per abutting
foot. If approved, the tax bills will generate $8,774 of the total project cost.
Prior to levying the assessments, Mr. Patterson noted that
the Council will have to determine that there have been special benefits to the
properties in an amount at least equal to the assessment being proposed. On the
property where the assessment is proposed to be $11.00 per foot, he pointed out
that it has a new, improved access to Scott Boulevard. He pointed out that all
parcels have benefitted by the project as the new curb and gutter improves storm
water management in the area, the sidewalk provides pedestrian benefit for the
properties, and the improved street allows for better maintenance in the form
of snow removal and street sweeping.
Mayor Hindman opened the public hearing.
Mary Beth Kees, 3307 Lake Town, explained that the City acquired
14-feet of their backyard for right-of-way purposes. Ms. Kees said she and her
husband were not happy about that, but realized it was a necessary evil in order
for the City to eliminate the hazard. She indicated this loss of property has
had a negative impact on their home.
Ashley Kees, 3307 Lake Town, displayed pictures on the overhead
in an effort to show no special benefits accruing to his property. He agreed
the project itself benefitted the overall community.
Mr. Janku understood the Kees family received compensation
for the 14-feet of property they gave up. Mr. Kees said they received compensation
that was equivalent to what the lot square footage would have cost -- which may
or may not be the value of the property they lost. Ms. Kees maintained that the
resale value of their home has been reduced because it is closer to Scott Boulevard.
Mayor Hindman closed the public hearing.
Mr. John believed when the policy was established to eliminate
driveway access onto collector and arterial thoroughfares, it created streets
that are only of benefit to the general public. He thought that everyone in Columbia
has as much access to Scott Boulevard as do the Kees. Mr. John indicated that
only the one tract with direct access to Scott Boulevard should be tax billed
for the project.
Mr. Loveless agreed and said although the staff is doing exactly
what the policy stipulates, this is the Council's chance to correct what he believed
was a shortcoming in the policy.
Mr. Hutton noted that the tax billing policy is a good one
that has been in place for a long time, and it allows an opportunity for the
Council to determine whether special benefits have been derived by the property
owners. In this case, he said the point is very well taken that the project has
only benefitted one of the property owners.
Mr. Loveless made the motion to amend B79-02 by striking the
assessments for all but tract one. The motion was seconded by Mr. John and approved
unanimously by voice vote.
B79-02, as amended, was given third reading with the vote
recorded as follows: VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON.
VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B88-02 Establishing R-1 zoning on property
located on the north side of St. Charles Road, approximately 300
feet
west of Upland Creek Road.
The bill was given second reading by the Clerk.
Mr. Beck noted that this approximate one acre tract was recently
annexed into the City. Both staff and the Planning and Zoning Commission recommended
approval of the R-1 request.
Mayor Hindman opened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
B88-02 was given third reading with the vote recorded as follows:
VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE.
ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B89-02 Establishing permanent zoning
on property located on the northeast corner of Old Village Road and
State
Route K.
The bill was given second reading by the Clerk.
Mr. Beck explained this 32.5 acre tract is located in south
central Columbia. The request is for A-1 zoning on Tract A and R-1 on Tract B.
Approval was recommended by both staff and the Commission.
Mayor Hindman opened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
B89-02 was given third reading with the vote recorded as follows:
VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE.
ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B90-02 Amending Chapter 25 of the Code
relating to the arrangement of streets and interconnections of streets
and
pedestrian facilities within and between subdivisions.
The bill was given second reading by the Clerk.
Mr. Dudark noted that the Council asked the Planning and Zoning
Commission to look at ways to improve neighborhood connectivity. He said one
of the best ways to do that is when new subdivisions are being developed; therefore,
the Commission assembled a group consisting of representatives from the Home
Builders Association, Board of Realtors and City departments to review the issue.
The amendments being recommended are the outcome of those discussions. Mr. Dudark
summarized the changes would modify street designs to encourage through streets
without necessarily eliminating cul-de-sacs and loop streets. The other change
relates to ensuring, where possible, street interconnections to growing areas.
When that is not possible, Mr. Dudark noted the language dealing with pedestrian
easements and connections for bicycle and pedestrian access.
Mayor Hindman asked about the pedestrian and bicycle access.
Mr. Dudark indicated that when street connections are not provided, and there
is a need for non-vehicular public access to a school, park, trail or other area
or use, the City may require the dedication and improvement of a green space
access or trail easement. Whenever such public improvements are required, and
the landowner conveys fee title in lieu of an easement, the City shall accept
ownership and maintenance of such. Mayor Hindman asked when this access would
be required by the City. Mr. Loveless thought that would be done during the platting
process.
Mr. Loveless questioned whether there are any standards for
the width of easements for green space or trail access. Mr. Dudark responded
the guidelines stipulate about 20 to 30 feet, depending upon the volume of traffic
through an area, to allow for a 10 foot paved or crushed limestone type trail
with some greenery on each side.
Mr. Janku asked for an example of a private drive. Mr. Dudark
replied if the property contains one lot, it is just a driveway on private property.
With more than one lot, it will have to be approved as part of a planned district.
Mr. John questioned the Commission's support of "T" type intersections
instead of four-way stops. There was a discussion about normal spacing between
street accesses. Mr. John did not think a "T" intersection would be an improvement
over what is done currently. Mr. Dudark said it is typically a grid pattern.
Internally, Mr. John did not believe it would be safe to have streets every 125
feet coming from different sides into any street. Mr. Dudark thought the idea
came from trying to eliminate the four-way intersections which usually have more
accident potential than where there is a "T" intersection. From a safety standpoint,
he said these intersections are preferable over the four-way stops. Mr. John
agreed they may be preferable, but he did not see how they would work in a residential
neighborhood. Mr. Patterson believed the emphasis is on areas where it is anticipated
that traffic volumes would warrant a four-way stop. He did not interpret the
amendment to eliminate four-way intersections. Mr. Patterson anticipated there
would still be four-way intersections, but in low volume, strictly residential
areas.
Mr. Hutton remembered that years ago, the emphasis was on
perpendicular street intersections rather than the "T" type intersection. Mr.
Dudark responded the perpendicular affect (either 90 or 80 degree at a minimum)
will still exist. However, when there are large volumes of traffic coming into
a four-way intersection, this is where stop signs should be avoided.
Mr. Hutton believed they had come full circle on the cul-de-sac
issue as well. Mr. Dudark noted that the Committee had talked about the issue
quite a bit in trying to find the proper balance between loop streets, cul-de-sacs
and through streets. He felt this would encourage more through streets rather
than loops and cul-de-sacs.
Mayor Hindman opened the public hearing.
Bill Crockett, an engineer with offices at 2608 N. Stadium,
said in his 30+ years as an engineer, he has seen just what Mr. John and Mr.
Hutton are referring to. He said every time more regulations are added, the City
takes away the developer's ability to design a subdivision that works with the
individual terrain. Mr. Crockett believed each layout needs to stand on its own
merit.
Mayor Hindman closed the public hearing.
Regarding the intersection situation, Mayor Hindman said he'd
like more time to study it. Mr. Janku suggested deleting this particular item
from the bill. Mayor Hindman agreed.
Regarding 25-42(2)b, Mr. Janku noted the language to limit
access on arterial streets, but it does not mention collector streets. He suggested
that certain types of collector streets should be included in this section.
Mr. Loveless made the motion that B90-02 be amended by deleting
the last sentence of paragraph 25-42(2)a. The motion was seconded by Mr. Janku
and approved unanimously by voice vote.
B90-02, as amended, was given third reading with the vote
recorded as follows: VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON.
VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B91-02 Amending Chapter 29 of the Code
regarding zoning regulations.
The bill was given second reading by the Clerk.
Mr. Beck noted that an amendment sheet had been prepared for
this bill.
Mr. Dudark explained the three changes being proposed. The
first will allow halfway houses for up to 15 occupants as a permitted use in
an O-P zone, as well as halfway houses with up to 15 occupants and halfway houses
for young offenders for no more than 40 occupants as a permitted use in a C-P
zone. He noted the uses are currently only permitted in a standard open zoning
district such as O-1 or C-1. The second change would permit communication antennas
and towers as conditional uses in O-P and C-P zoning districts. The final change
pertains to adding tree trimming and related services as permitted uses to C-3
and M-C districts. Mr. Dudark reported the amendment sheet relates to halfway
houses and stipulates that such would not be a permitted use on any property
zoned O-P or C-P prior to passage of this ordinance unless approved by the Council.
Mayor Hindman opened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
Mr. Janku made the motion that B91-02 be amended per the amendment
sheet. The motion was seconded by Mr. Hutton and approved unanimously by voice
vote.
B91-02, as amended, was given third reading with the vote
recorded as follows: VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON.
VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B92-02 Amending Chapter 25 of the Code
regarding street access.
The bill was given second reading by the Clerk.
Mr. Beck noted than an amendment sheet had also been prepared
for this bill.
Mr. Dudark explained that the Council had requested the Planning
and Zoning Commission review the current standard permitting one access point
to subdivisions containing one hundred R-1 lots, fifty R-2 lots or six acres
of R-3 land. The problem is that once a second access point is created, there
is no limit to the number of units, lots or dwelling units that can be final
platted. The amendment would stipulate that once two points of public street
access have been provided, not more than two hundred R-1 lots, one hundred R-2
lots, twelve acres of R-3, or the equivalent amount of PUD zoned land that would
permit more than 200 dwelling units may be final platted unless one of the two
points of public street access is an arterial or collector street, located through
or directly adjacent to the subdivision or a third point of public street access
is provided. The amendment sheet further stipulates the above limitations will
also apply to land having a mixture of different residential zoning districts
on a proportional basis.
Mr. Janku made the motion that B92-02 be amended per the amendment
sheet. The motion was seconded by Mr. Hutton and approved unanimously by voice
vote.
Mayor Hindman opened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
B92-02, as amended, was given third reading with the vote
recorded as follows: VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON.
VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:
R72-02 FY 2002 Performance Report for
CDBG and HOME Consolidated Plan Annual Performance Report.
The resolution was read by the Clerk.
Mr. Beck explained it is a federal requirement to file a report
with HUD containing a list of the expenditures in FY 2001.
Mayor Hindman opened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
Mr. Janku complimented the staff on the number of new programs
that have been initiated in the past year or so. He pointed out the one area
where there has historically been a waiting list and has not received enough
funding is the Home Ownership Rehabilitation Program. He was hopeful the situation
could be addressed. Mr. Beck said staff could look into it. Mr. Dudark indicated
that the program had been slowed down a bit because of the lead base paint regulations,
but those issues have been worked through.
The vote on R72-02 was recorded as follows: VOTING YES: LOVELESS,
JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE. ABSENT: COFFMAN. Resolution
declared adopted, reading as follows:
OLD BUSINESS
R56-02 Authorizing a pole attachment
agreement with Boone Electric Cooperative.
The resolution was read by the Clerk.
Mr. Beck noted that this had been tabled from the last meeting
so that Mr. Malon could speak with Boone Electric representatives about the Council's
concerns.
Mr. Malon explained Boone Electric's response to be that they
had hoped to formalize the agreement as had been presented, but they really did
not want to go any further than that. They were hopeful the Council would accept
the agreement as is, and if not, they asked to withdraw the request.
Mr. Loveless thought the issue raised at the previous meeting
was whether Boone Electric would be amenable to burying their lines if an opportunity
arose for the City to begin such a project. Mr. Malon indicated that was what
was presented to Boone Electric. Mr. Loveless commented that if the Council approves
this agreement, and at some point in the future decides to bury City lines, the
poles would have to be left up for Boone Electric's lines.
The vote on R56-02 was recorded as follows: VOTING YES: NO
ONE. VOTING NO: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. ABSENT: COFFMAN.
Resolution defeated.
B76-02 Amending Ordinance No. 13130
to change the assessment rate and amount of tax bill for property
previously
assessed for improvements to Chapel Hill Road.
The bill was given second reading by the Clerk.
Mr. Beck indicated per City policy, the tax bill rate assessed
to the property owner would change if they were allowed direct driveway access
onto Chapel Hill.
Mr. Patterson explained that staff tried to discourage the
entrance onto the street at this location, but by paying the additional tax bill
the property owner has the right to this access. He said the ordinance has to
be amended because it prohibited the access point. Mr. Patterson noted their
primary access is inside the subdivision.
Mr. Janku pointed out the driveway would be located on a steep
hill. He wondered if the Council could deny the request.
Mr. John asked if the policy prohibiting connection to collector
and arterial streets in R-1 and R-2 lots did not apply in this situation. In
other words, if the property was platted today, whether access to Chapel Hill
would be denied. Mr. Patterson agreed with that statement.
Mr. Boeckmann thought it was reasonable for a city to deny
access to a road like Chapel Hill Road when there is access to the property from
another street. By exercising the tax billing authority, he said the applicant
made a choice to give up the access.
Mr. Beck assumed a permit had not been issued. Mr. Patterson
said it had not.
B76-02 was given third reading with the vote recorded as follows:
VOTING YES: NO ONE. VOTING NO: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON.
ABSENT: COFFMAN. Bill defeated.
B80-02 Authorizing an agreement with
Burns & McDonnell for design of the Scott Boulevard Improvement
Project.
The bill was given second reading by the Clerk.
During the budget process last year, Mr. Patterson said there
had been a discussion about what could be done to expedite the construction and
improvement of the remaining portion of Scott Boulevard. He related that $270,000
was budgeted this fiscal year for the engineering of the remaining Scott Boulevard
projects. He explained that after interviews, staff recommends that Burns & McDonnell
be hired by the City to provide the engineering services -- at least for the
concept plan. He noted that the concept plan is extensive to the point that it
provides all of the design information necessary to make decisions on final configuration
of the road and any utility impacts. Mr. Patterson reported that staff believed
Burns & McDonnell has the qualifications for the work and also an understanding
and appreciation in regards to the magnitude of utility relocations. He noted
this firm is also working with the state on a contract relating to the East Broadway
project. Mr. Patterson reported that staff anticipates this being a team effort
design involving both the County and the Missouri Department of Transportation.
Mr. Loveless thanked Mr. Patterson for proceeding so expeditiously
on this very important project.
B80-02 was given third reading with the vote recorded as follows:
VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE.
ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B82-02 Authorizing an agreement with
Steve Herigon Construction, Inc. in connection with the Vanderveen
Crossing
Subdivision.
The bill was given second reading by the Clerk.
Mr. Beck explained that this would formalize a development
agreement between the City and the developer. He noted that Providence Road is
projected as a major thoroughfare from Vandiver Drive northward. He said it is
currently constructed almost to Bear Creek. Mr. Beck reported the City has been
setting aside right-of-way as part of the plan to extend Providence Road northward
to US 763, and staff has been working with MoDOT as to how that could be handled
on the north side. He stated the Vanderveen Subdivision development is presently
occurring within the projected right-of-way. This agreement would determine how
right-of-way issues will be handled, and how to phase in the construction of
the street, etc.
Bill Crockett, 2608 N. Stadium, encouraged the Council to
authorize the agreement. He said it has been in the works for almost a year and
he believed everyone could profit by it.
B82-02 was given third reading with the vote recorded as follows:
VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE.
ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B83-02 Authorizing a right of use permit
with Thomas E. Atkins, III to allow installation of a flagpole, surface
mounted
accent lighting, ramp and railing on City right-of-way.
The bill was given second reading by the Clerk.
Mr. Beck noted that this project is located in the Strollway
Centre on Ninth Street.
Bruce Beckett, an attorney with offices at 111 S. Ninth Street,
pointed out that this project has been a major improvement to the area. As part
of such, the applicant wishes to replace the existing sidewalk. He said the right
of use permit is necessary to allow for the installation of a flagpole, surface
mounted accent lighting, and a handicapped accessible ramp and railing to the
Tiger Spirit Store on the north end of the Ninth Street side of the building.
In order to make the addition architecturally compatible, Mr. Beckett spoke of
the plans to provide for iron railings at the other four entrances on Ninth Street.
He said a decision has not been made as to whether that will actually occur,
but the applicant wanted to reserve the right to do so in order to maintain the
compatibility of the entrances.
Mr. Beck noted that the sidewalk in front of this building
was not replaced as part of the Ninth Street project because there was a use
of the property underneath the sidewalk at the time. Mr. Beckett interjected
that the space has now been filled and a new wall has been built under the front
wall of the building. He said the new walk will go on top of it.
Mayor Hindman commented that this project has enhanced the
aesthetic appearance of the downtown area.
B83-02 was given third reading with the vote recorded as follows:
VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE.
ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B86-02 Approving the final plat of
The Sycamores, Plat 2, a Replat of Lot 2 of The Sycamores; granting a
variance
to the Subdivision Regulations regarding sidewalks.
The bill was given second reading by the Clerk.
Mr. Dudark explained that this is a previously platted subdivision
with the request being to replat Lot 2, which would be divided into two lots.
Because this is a proposed subdivision, he said construction of a sidewalk is
required along approximately 800 feet of frontage on I-70 Drive Southwest. The
applicant is requesting a variance to the sidewalk along the frontage. On a vote
of 6-3, the Planning and Zoning Commission recommended denial of the variance.
Mr. Dudark noted that an amendment sheet had been prepared that would call for
a ten-foot pedestrian easement over the top of a ten-foot utility easement along
this frontage, should the variance be approved.
Mr. Janku thought the variance should be granted with the
amendment. At some point in the future if the City decides to install a pedestrian
trail or sidewalk, he said the easement will be in place to accommodate that
need.
Jim Lowery, an attorney with offices at 111 S. Ninth, spoke
on behalf of the owner of the lot being replatted and his neighbor to the west.
He reported the current property owner wishes to sell his property to his neighbor,
but the neighbor cannot afford to have both houses. The decision was made to
replat the lot, sell off the house, and then the new owner would have additional
yard that would go with his existing seven-acre property. Mr. Lowery indicated
nothing would change after the replat from the use that occurs today. Using a
map, he indicated the location of the property and distributed photos of such.
In reference to the policy resolution adopted last fall regarding sidewalks and
guidelines to be followed when considering whether a sidewalk variance is appropriate,
he said all eight criteria have been met in this case; therefore, there simply
is no need for a sidewalk in this location.
Although the Planning and Zoning Commission voted against
the application, Mr. Lowery reported that no hearing was held at the Commission
level, nor was the applicant or the engineer able to provide any information
whatsoever at that time. He pointed out City staff actually recommends approval
of the application. He related that his client has agreed to grant a ten-foot
pedestrian easement along the northern border of the property which would occupy
the same area as an existing City utility easement. At such time the City finds
a need to install a sidewalk, they will have the land needed to do so.
Mr. Janku made the motion that B86-02 be amended per the amendment
sheet. The motion was seconded by Mr. John and approved unanimously by voice
vote.
B86-02, as amended, was given third reading with the vote
recorded as follows: VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON.
VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B93-02 Authorizing an agreement with
Sustainable Farms & Communities for lease of property at Ash Street
and
Clinkscales Road.
The bill was given second reading by the Clerk.
Mr. Beck explained that this involves the lease of approximately
five acres at the site of the new community center for a base period of 30 years
with three, five year options to extend the lease. The lease amount will still
need to be determined by the Council. The lease provides a list of allowable
uses, the composition of the Board of Directors, and a 25-hour per month right
to use the facility by the City.
John Clark , 403 N. Ninth, spoke on behalf of Sustainable
Farms & Communities (SF&C). He said there are four issues still not resolved.
The first dealt with the composition of the Board which, as currently written,
provides for one Council appointed member. It was suggested that if that membership
was increased to two or three, it would satisfy the requirements for sufficient
public input and control. Mr. Clark indicated SF&C was agreeable to that
suggestion. The second issue pertained to the dollar amount for the rent of the
land. He explained SF&C preferred that the rent remain the same as in the
past, but that it begin when Phase 2 is constructed. In reference to the zoning
of the tract to be leased by SF&C, Mr. Clark commented the draft lease stipulated
the group "shall" apply for zoning -- they preferred the word "may". Regarding
the use of the property, SF&C will agree that no more than 30% of the sales
at the farmers market will consist of non-agricultural items.
Dan Kuebler, 2001 Winchester, Chairman of Sustainable Farms & Communities,
thanked staff for their dedicated efforts in working with the organization over
the past several months. He explained the project to be a cumulative effort of
many individuals from the community over the past seven years. Mr. Kuebler related
the group is interested in a facility that will not only house a farmers market,
but will also be available for many other community events and uses.
Dennie Durham, 2500 Poplar Hill, explained that she has been
with the Sustainable Farms & Communities organization since its foundation.
She was also a former vendor of the farmers market and has also worked as an
employee as the Promotion Coordinator for two seasons. During her tenure with
the market, Ms. Durham indicated she was pleased to have worked closely with
a number of organizations within the community. She noted the organization hopes
to sustain the market as a place where local food and farms can be promoted.
Mike McGowan, a farmer in Hallsville, introduced himself as
a Board Member of the Sustainable Farms & Communities. He commented the market
is a great place to meet people from all different walks of life.
Jim Williams, 363 Crown Point, another board member of Sustainable
Farms & Communities, said this is an opportunity to build an outstanding
community center for the citizens of Columbia. He urged the Council to support
the issue. He asked everyone present in the audience in support of the agreement
to stand. Approximately four dozen people stood in support.
Guy Clark, 3403 Barberry, board member of Sustainable Farms & Communities
and president of the Columbia Farmers Market, urged the Council to approve the
proposal. He supported the amendments proposed by John Clark.
Laura Shop, 700 W. Broadway, said she supported the project
being proposed. She appreciates being able to purchase good, wholesome food that
is grown by local producers.
Mary Croning, 2909 Oaklawn, spoke as someone who shops at
the market on a regular basis and also as a member of the University of Missouri-Columbia
Extension Outreach. She said the market gives farmers an opportunity to sell
their own produce and sustain themselves.
Jenny Scherbecker, a small business owner in town, spoke as
a former member of the farmers market. She supported the objectives of the market,
but voiced concern about how it will be subsidized. Ms. Scherbecker thought it
should be done in such a way so as to be fair for any business person in the
Columbia area. Although the market is a not-for-profit organization, she reported
they make a fairly good profit. Ms. Scherbecker did not want to see the organization
turned into a club.
Norman Lenhardt, 1118 St. Christopher, maintained it is important
to ensure that food products can be obtained locally.
Galen Chadwick, 929 Jones, Jefferson City, reported that the
local item in the supermarket travels an average distance of over 1,300 miles.
In 20 years, he said anything and everything that is done to support this venture
would be looked upon with great appreciation by the local population. Mr. Chadwick
noted that many towns subsidize farmers markets and do not charge them rent or
tax because they see it as a benefit to the community.
Phoenix Conway, 7 Spring Valley Road, believed the pros of
this project far outweigh any cons. She thought the City would benefit by supporting
the request.
Guy Clark, 3403 Barberry, in reference to the person who said
she had been a former member of the market, he stated this person was expelled
from the market for selling items they did not produce (Jenny Scherbecker). However,
this is a prime example of what a farmers market can do in that it incubates
a small business and allows the owner to then open their own business.
The Council discussed the "may" versus "shall" wording. It
was understood that zoning issues would apply even though the market would be
located on City property. Mr. Boeckmann noted the group would have to apply for
C-P zoning.
Mr. Clark was asked about the number of board members for
the Sustainable Farms & Communities. He responded that there are currently
six members of the Board of Directors, but if this lease agreement is approved,
the group expects the Council to appoint two new members. Mr. John asked about
the language for more than ten members. Mr. Clark replied they understood the
Council's feeling the board should have a maximum limit. The original suggestion
was that the Council appointees should be two out of seven; however, if the Board
is increased to 15 members, the Council could appoint a total of three members.
The Council discussed the issue that 30% of the sales at the
farmers market will consist of non-agricultural items. Mr. Janku believed the
amendment clarifies that agricultural products considered non-food items are
not counted as part of the 30%. Mr. Hutton asked how the 30% would be enforced.
Mr. Clark explained with the percentage arrangement, every market section will
fill out a sheet and it will have those kinds of numbers on them. He said this
information will be sent to the City periodically. Mr. Clark noted that staff
suggested the method.
Regarding interim use of the existing site, Mr. Hutton did
not see a lease amount for that time period (from now until construction begins).
Mr. Loveless thought the rent should be graduated at about the same rate the
group is paying now, on a per acre basis of what they use. When Phase 1 is complete,
the rent should increase to reflect the increased value of the operation. As
they move onto the second phase, he suggested yet another increase. Mr. Hutton
agreed with the concept of the rent remaining the same for the interim use. He
thought the rent should increase when the group starts using the entire site.
Mr. John believed the market's operations would be adding the value and that
the ground value would basically remain the same. He agreed with Mr. Hutton's
suggestion. Mr. Loveless was concerned that the organization would not have the
income to pay the City because they would not have generated it at that point.
Mr. John said he could go along with that. Mayor Hindman thought that seemed
fair.
Mr. Loveless was not comfortable with the percentage of stalls
that may be dedicated to non-agricultural items. He preferred 25% versus 30%.
Mayor Hindman noted that markets he has visited around the
country have had a fairly significant portion that is non-agricultural. He thought
that only added to the interest of the enterprise. He did not see a big different
between 25 and 30%. Mr. John's suggestion was 10% as some vendors would be selling
both food and non-agricultural items, so theoretically over 50% of the sales
could be for non-agricultural products.
Mr. Clark explained one of the goals of having a permanent
market will allow sales to continue early and later in the season when there
will be less agricultural produce available. The 30% figure permits other kinds
of stalls to continue operating. During the height of the season, Mr. Clark thought
the 30% restriction would adequately control what the Council is talking about.
Mayor Hindman asked if non-agricultural products could be
purchased from third parties. Mr. Clark replied that would not be the case as
this is exclusively a producer's market -- there are no middlemen.
Mr. Janku asked about numerous stalls being operated by one
vendor. Mr. Clark explained that the traditional rule is that there is a maximum
of three stalls per vendor, which is the way they have operated to date.
Mr. John noted that parking was not mentioned in either phase
of the project. Mr. Clark verified that all site development must be completed
in Phase 1.
Mr. John had concerns about the uses other than for the farmers
market and who would be programming the facility when it is not being used as
a market. He remembered initially that the City wanted to control the uses. He
wondered if the ground lease should include some extra reimbursement when the
organization rents the facility out to other groups. Mr. Hutton thought part
of the answer was how the rent portion of the lease is finally decided upon.
Currently, the group only pays on a per month basis during its actual operation.
The current proposal stipulates an annual payment, so essentially the group would
lease the site for a year, not just for the seven or eight months it is used.
Mr. John thought the discussion has been that the City should base rent on the
amount of square footage they are paying now - not the amount of square footage
they are paying for now divided by seven times 12 months. Mr. Hutton understood
that, but he was just pointing out that is how the lease reads.
There was a discussion about the different uses and licensing
for such. Mr. Janku expressed concern about the facility being used for wedding
receptions and family reunions, etc. He did not think alcohol should be served
so near to the adjacent school or Community Recreation Center.
Mr. Loveless asked if he remembered correctly that the Parks
and Recreation Department did not want the responsibility for programming the
center when it was not being used for market purposes. Mr. Hood believed it was
decided that this issue should be left to the discretion of the Council, but
it would be very easy for his department to become involved in the programming
and scheduling. It was noted that the kind of programs that would be scheduled
by the Parks and Recreation Department would depend on the times the facility
is available. Assuming the farmers market will operate on weekends from early
April until October or November, Mr. Hood indicated their ability to offer any
type of multiple day events such as festivals would be limited. However, the
potential to maybe program on a Sunday afternoon or Friday evening exists. During
the summer months, he thought the possibility for some weekday youth programs
exists as well. In staff's discussions with the group, Mr. Hood noted they are
very concerned about creating a revenue stream for their operations.
Mr. Hutton asked Mr. Clark how he saw the scheduling being
done. He asked if one person would be in charge of it, or whether that would
be the responsibility of the Board. Mr. Clark responded a director and scheduler
would be hired to handle the facility's programming.
Mr. John commented that he was still not comfortable with
the language stipulating that licenses would only be required for vendors using
stalls. He was concerned about other licensing activities later on. Mr. Boeckmann
said he and Mr. Clark could work out some language that would address his concerns.
Mr. Clark thought the language clearly had nothing to do with naming rights.
He noted a paragraph within the lease that the naming of the facility would have
to be mutually agreed upon by both the City and SF&C.
Mayor Hindman thought there was some concern about the facility
separating itself from public control. Mr. Clark replied that even though this
facility would be turned over to a closed society, it would still be subject
to a variety of controls, not only from state law, but from Internal Revenue
codes as well as appointees on the Board.
Mayor Hindman summarized troubled areas as follows: 30% issue
for non-agricultural items, rent, the wording of "may" versus "shall", the non-farmers
market uses, interim use and cost of same, parking, and Board membership.
Mr. Loveless made the motion that B93-02 be amended to reflect
$2,100 per year in rent until construction of Phase 1 is completed. After that
period, the rent will be $4,520 annually. The motion was seconded by Mr. John
and approved unanimously by voice vote.
Mayor Hindman made the motion that B93-02 be further amended
to read that the Council shall have the power to appoint at least two board members
to a term of office regardless of the size of the Board. If the size of the Board
is increased to ten or more members (but no more than 15), including the Council-appointed
members, the Council shall have the power to appoint one additional member to
a term of office. The motion was seconded by Mr. Loveless and approved unanimously
by voice vote.
Mr. Janku anticipated the appointments would be made publicly
just as other Boards and Commissions are handled.
Mr. Loveless made the motion that B93-02 be amended to read
no more than 25% of the stalls in operation for a given farmers market session
shall be non-agricultural stalls. The motion was seconded by Mr. Janku and approved
unanimously by voice vote.
Mr. John made the motion that Exhibit B be amended to include
all site improvements and parking to be completed during Phase 1. The motion
was seconded by Mr. Loveless and approved unanimously by voice vote.
Mr. Janku made the motion that B93-02 be amended to change
the word "shall" to "may" (regarding the rezoning request). The motion was seconded
by Mr. Loveless and approved unanimously by voice vote.
Mr. Janku made the motion to further amend B93-02 in regards
to use of the facility by striking the last bullet relating to non-commercial
recreational gatherings such as family reunions, wedding receptions and similar
events, and adding a new bullet to read, "Other activities specifically approved
by resolution or ordinance of the City Council."
Mr. Hutton asked if the last bullet referred to approving
each use on a case by case basis, or whether the entire lease would have to be
amended each time. Mr. Janku thought it could be both. He anticipated the group
would come back with a broader list of uses that might be permissible under certain
conditions, at which time the lease could be amended.
The motion made by Mr. Janku, was seconded by Mr. Loveless
and approved unanimously by voice vote.
Mr. John made the motion that 10% of any revenue received
by Sustainable Farms & Communities for the activities listed in Section B,
Community Center, would come back to the City as an increase in rent. The motion
died for the lack of a second.
B93-02, as amended, was given third reading with the vote
recorded as follows: VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON.
VOTING NO: NO ONE. ABSENT: COFFMAN. Bill declared enacted, reading as follows:
B94-02 Authorizing an agreement with
Columbia Farmers Market, Inc. to operate a farmers market on the
parking
lot at 1005 West Worley Street.
The bill was given second reading by the Clerk.
Mr. Beck explained that this would authorize the use of the
former Nowell's parking lot on Worley Street to be used for the Columbia Farmers
Market 2002 season. The rent is the same as what was paid at the old fairgrounds.
Guy Clark, President of the Farmers Market, thanked staff
and Council for working with the group on this agreement.
B94-02 was given third reading with the vote recorded as follows:
VOTING YES: LOVELESS, JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE.
ABSENT: COFFMAN. Bill declared enacted, reading as follows:
CONSENT AGENDA
The following bills were given second reading and the resolutions
were read by the Clerk.
B73-02 Calling for bids for the reconstruction
of Third Avenue from Garth Avenue to Providence Road.
B74-02 Calling for bids for construction
of storm drainage improvements in the Bicknell-Walnut Streets area.
B75-02 Calling for bids for the construction
of the H-21 Extension and H-21D Sewer serving the Evergreen
Acres
Subdivision.
B77-02 Appropriating FTA Grant funds.
B78-01 Authorizing acquisition of easements
necessary to construct the Hardin-Donnelly Phase II Drainage
Improvement
Project.
B81-02 Authorizing an interconnection
agreement with Boone County Regional Sewer District RE: to service to
Waters
Edge Estates Block IV, Edgewater Condominiums and Edgewater Condominiums
II.
B84-02 Accepting grants of easements
for utility purposes.
B85-02 Approving the final plat of Thornbrook,
Plat 7.
B87-02 Vacating all street rights-of-way
and easements within Greenhaven Subdivision; abrogating the final
plat
of Greenhaven Subdivision; accepting a grant of easement for utility purposes.
B95-02 Accepting a grant from the Missouri
Humanities Council for support of the Community Study Circles
Program;
appropriating funds.
B96-02 Appropriating donated funds for
the Mayor's Council on Physical Fitness and Health.
R65-02 Authorizing an amendment to the
agreement with the Missouri Department of Health for HIV
prevention
services.
R66-02 Authorizing an agreement with
the University of Missouri School of Nursing to provide health clinic
experience
for nursing students.
R67-02 Amending the agreement with the
Callaway County Tourism Board for the lease of space at the Heart
of
American Visitor Center.
R68-02 Authorizing a mutual aid agreement
with Missouri Association of Municipal Utilities.
R69-02 Authorizing an Emergency Energy
Service Agreement with Illinois Power Company.
The bills were given third reading and the resolutions
were read with the vote recorded as follows: VOTING YES: LOVELESS, JOHN,
HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE. ABSENT: COFFMAN. Bills
declared enacted and resolutions declared adopted, reading as follows:
NEW BUSINESS
R70-02 Authorizing an agreement with
U. S. Bank for procurement card services.
The resolution was read by the Clerk.
Mr. Beck explained that this program was designed to streamline
the purchase of small dollar items at major stores in town. He indicated many
businesses no longer accept purchase orders.
Mr. Loveless commented that the State has gone to this sort
of system over the past few years. He said it has made the purchase of small
items much easier and he believed implementation of this program is a good move
on the City's part.
Mr. Hutton asked if there is a cap on the dollar amount of
purchases. Ms. Fleming replied that there is a per transaction cap and per month
cap that will be set by each department head for different card holders.
The vote on R70-02 was recorded as follows: VOTING YES: LOVELESS,
JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE. ABSENT: COFFMAN. Resolution
declared adopted, reading as follows:
R71-02 Authorizing Amendment No. 1
to the contract with R. W. Beck for evaluation of the distributed
generation
service project.
The resolution was read by the Clerk.
Mr. Beck explained this to be an addendum to an existing contract.
He said staff appreciates Shelter working with the City on this pilot project.
The vote on R71-02 was recorded as follows: VOTING YES: LOVELESS,
JOHN, HINDMAN, CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE. ABSENT: COFFMAN. Resolution
declared adopted, reading as follows:
The following bills were introduced by the Mayor unless otherwise indicated, and all were given first reading:
B97-02 Amending the agreement for the
Public Safety Joint Communications System.
B98-02 Amending Chapter 14 of the Code
to make Buttonwood Drive, south of Nifong Boulevard, a two-way
street.
B99-02 Amending Chapter 14 of the Code
to prohibit parking on both sides of Peach Way.
B100-02 Authorizing an agreement with Allstate Consultants
to provide engineering services in connection with
Upper
Grindstone Creek to Lake of the Woods Sanitary Sewer Project.
B101-02 Authorizing acquisition of property necessary
for the construction of Sewer District No. 144 (Mexico
Gravel
Road) Project.
B102-02 Calling for bids for the construction of
I-70 Drive SW from West Boulevard to Business Loop 70.
B103-02 Calling for bids for the construction of
a right turn lane at the southwest corner of Providence and
Broadway.
B104-02 Approving Change Order No. Six; approving
the engineer's final report for the Wetland Treatment
Unit
#4 Project.
B105-02 Approving the final plat of Dell Jones,
Plat 1.
B106-02 Approving the final plat of Thornbrook,
Plat No. 8.
B107-02 Approving the final plat of Vanderveen Crossing,
Plat No. 7.
B108-02 Vacating a portion of street right-of-way
for Burbon Street; changing the street name of "Burbon
Street" to "Bourbon
Street"; accepting easements for utility and Trails/walkways.
B109-02 Amending Chapter 29 of the Code regarding
parking regulations.
B110-02 Rezoning property located on the southwest
corner of the intersection of Ripley Street and Pratt Street
from
R-3 to O-P.
B111-02 Vacating a portion of a temporary street
easement within Lot 13 of Valley View Ridge Subdivision;
accepting
a grant of easement.
B112-02 Accepting a grant from the Missouri Department
of Natural Resources; appropriating funds.
B113-02 Appropriating funds for the purchase of
police and canine equipment.
B114-02 Accepting easements for utility purposes.
REPORTS AND PETITIONS
(A) Intra-departmental Transfer of Funds.
Report accepted.
(B) Street closure requests.
Mr. Loveless made the motion that the requests be approved
as submitted. The motion was seconded by Mr. Hutton and approved unanimously
by voice vote.
(C) TDD (US 63/Vandiver).
Mr. Beck noted that the Council has already had several work
sessions on this subject, and questions were raised pertaining to a possible
real estate tax and what should be recovered. He said Mr. Watkins has worked
with the attorney and they jointly met with the developer on the concept that
the goal would be to recover costs for those over and above what would normally
be included in a development project such as the interchange cost, but not necessarily
interior streets or some of the connecting streets. The costs to the developer
would be in his land costs and, therefore, in the lot base and building costs
to recover in the lease of the property itself. The sales tax would then be collected
for the project. Mr. Beck reported the memo explains the payback and how it would
be prioritized. If the Council is agreeable to what has been outlined, he said
a motion would be in order directing staff to proceed with the preparation and
submittal of a municipal agreement with Centerstate for a TDD area.
Mr. Janku indicated he had asked that the pedestrian/bicycle
issues he previously raised be addressed in a timely manner consistent with the
future phases of development. In addition, he noted there has been no discussion
relating to landscaping issues. Mr. Janku thought a plan needed to be developed
and somehow incorporated into the funding mechanism. Mr. Beck believed those
issues could be addressed in the agreement itself. Mr. Janku wanted to ensure
the City would not be limited by the TDD's consent if we ever pursue a connection
of Vandiver and the interchange to Mexico Gravel Road prior to the time the future
phase is initiated. Mr. Beck agreed that should be clarified - the City needs
to have the right to build a road if we think it is needed. However, he thought
the City would have to confer with the development district.
Mr. Hutton noted the proposal also refers to the dedication
of right-of-way. If the City decides to proceed with the project, the TDD not
withstanding, he thought we would still expect them to dedicate the right-of-way.
Mr. Beck believed current policies would still apply.
In reference to repayment, Mr. Hutton asked what would happen
if not enough sales tax is collected. Mr. Beck said a series of TDD Notes will
be issued by the district, and these are guaranteed by the developer -- it would
not come back to the City. Mr. Hutton was concerned about public appearance and
public relations as to how the City would be affected should a default occur.
Mr. Watkins responded that a number of districts has taken a subordinated mortgage
on the developer's buildings. He said whoever buys the bonds is well protected,
and it is not the City's responsibility, morally or legally, to make the bonds
good.
Mr. Janku made the motion that staff be directed to proceed
with preparation, including the points brought up for change during the discussion.
The motion was seconded by Mr. Hutton and approved unanimously by voice vote.
(D) Potential Sanitary Sewer District
in the Fir Place/Lakeview Avenue Area.
Mr. Hutton asked when the property owners would be contacted.
Mr. Beck replied that after it is determined what the square footage cost would
be, a meeting will be held with the property owners to outline the preliminary
cost estimates and to explain the process and answer any questions they may have.
Mr. Janku made the motion that the staff be directed to proceed.
The motion was seconded by Mr. Hutton and approved unanimously by voice vote.
(E) Request for City to Grant a Road
Easement.
Mr. Beck noted that if the City provided the easement, the
owner would provide the City with a 50-foot greenbelt easement along the north
edge of Hinkson Creek, east of Rogers Road, and request annexation to the City
on the remainder of their property, as well as providing the City with a 60-foot
wide railroad easement in a location to be determined by the requirements of
future users.
If the City will be obtaining a railroad easement, Mr. Hutton
asked if the terminology of the easement should include the trail. Mr. Malon
explained that the land is behind the Bolstad Substation and this would give
us room for expansion of the Substation.
Mr. Hutton asked where the railroad easement would be. Mr.
Malon said it would be farther up on the property and extend across it. It was
verified that it would probably be a spur line.
Mr. Janku asked what the greenbelt easement would be. The
reply was that it would be a trail easement.
Mr. Hutton made the motion that the staff be directed to proceed.
The motion was seconded by Mr. Loveless and approved unanimously by voice vote.
(F) Progress Report - Use of Building
Adjacent to Field Neighborhood Park.
Report accepted.
(G) Trail ln Railroad Right-of-Way.
Report accepted.
(H) Request by Planning and Zoning
Commission to work jointly with the County's Planning Commission on a
Land Use/Watershed
Planning Process in the Gans Creek Drainage Area.
Mr. Dudark explained that the Commission would like to meet
with the Council at a work session to discuss the issue before proceeding with
it.
Mr. John commented that he would like staff to come back with
some objectives of the joint meetings so the Council could direct them from that
point. It was decided the Commission would be invited to a Council work session
to discuss their objectives.
Report accepted.
BOARDS AND COMMISSIONS
After receiving the majority vote of the Council, the following
individuals were appointed to the following Board and Commission:
CULTURAL AFFAIRS COMMISSION
Cristal, Scott, 10650 W. Kings Lane, County - term to expire 4/1/05 (business)
Griggs, David R., 6420 Highway VV, County - term to expire 4/1/05 (business)
Smriga, William G., 2506 Springdale - Ward 3 - term to expire 4/1/05 (layperson)
Stevens, Christopher M., 1008 Sunset - SBD - term to expire 4/1/05 (business)
BOARD OF HEALTH
Rose, Thomas D., 1008 Royal Birkdale - Ward 5 - term to expire 8/31/04
STORM WATER TASK FORCE
Barrow, Jeff
Bindbeutel, Joe
Cady, Chris
Cheavens, Paul
Coats, Sara
Digges, Marjorie
Eisentrager, Robert
Griggs, David
Grossman, Larry
Land, Paul
Laun, Charles
Londeree, Ben
Moore, Larry
Riback, Marty
Rogers, David
Walters, Bob
Watts, Patti
Zeveig, Leanna Dawn
COMMENTS OF COUNCIL, STAFF AND PUBLIC
Mr. John commented that although an attempt had been made
to balance the appointments to the Storm Water Task Force, he felt it was heavily
balanced towards a non-development group of people. Mayor Hindman commented that
he and Commissioner Miller had worked very hard at trying to balance the membership.
Mr. Coffman noted a neighborhood discussion relating to the
traffic light at Audubon and Stadium. He indicated some residents believe the
light has not been coordinated correctly. Mr. Coffman asked about the possibility
of a second left turn. He further stated that residents are also concerned about
the speed on Stadium from this intersection to Old 63. Mr. Patterson responded
that his department had not received any complaints, but staff would contact
MoDOT and relay the concerns.
Ms. Crayton mentioned Boone Works and the training they do
with the youth in the community. She asked for a list of licensed contractors
so they could be contacted and asked about their possible participation in this
program.
Ms. Crayton noted that her annual neighborhood spring clean-up
will begin soon. She invited people to join in this project.
Mr. Janku commented that the last time he was on KFRU he had
received a question regarding the signalization on Providence, particularly for
the southbound traffic. The comment had been that the lights are out of sync
as one travels south.
Mr. Janku said he had received an inquiry from the Bicycle/Pedestrian
Commission relative to forwarding reports to the Council. He asked for a report
as to the best mechanism for doing such.
During budget discussions last year, Mr. Janku said the Council
talked about directional signs. He thought they asked for a report so they could
consider it as they move forward with this year's budget. Mr. Beck responded
he would be meeting with the Special Business District soon and he would talk
to them about it.
Mr. Janku attended a neighborhood meeting where a concern
had been voiced about boarded-up buildings and the effectiveness of City ordinances.
Mr. Janku made the motion that staff be directed to see what
Springfield has adopted along those lines to see if there are any improvements
that could be made to our ordinance. The motion was seconded by Mayor Hindman
and approved unanimously by voice vote.
Mr. Loveless received a call from a King's Meadow resident
regarding the deterioration of streets in the subdivision. He asked that staff
check into it.
Mayor Hindman asked about the progress of island landscaping
on Stadium and Broadway. Mr. Beck explained that the City has been denied on
both their requests for grants. He noted the City budgeted some money for landscaping,
but MoDOT has a problem with one of the islands on West Broadway and Stadium.
Mr. Patterson further explained that plans had been sent in and have been reviewed
by MoDOT and returned with comments. He stated staff is in the process of responding
to those comments to make certain there is an understanding of what the requirements
will be. He said a report would be coming back to the Council. Mayor Hindman
said he would like to see one or two islands landscaped this year, and he would
also like to see some landscaping along Route B and the railroad right-of-way.
Public comments were called for with none received.
Mr. Janku made the motion that the Council adjourn to a closed
meeting in the Fourth Floor Conference Room immediately following the regular
meeting to discuss litigation matters. The motion was seconded by Mr. Hutton
with the vote recorded as follows: VOTING YES: LOVELESS, JOHN, COFFMAN, HINDMAN,
CRAYTON, JANKU, HUTTON. VOTING NO: NO ONE. Motion passed.
The meeting adjourned at 11:40 p.m.
Respectfully submitted,
Penny
St. Romaine
City
Clerk
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