Cheri Martin - CPG Regional Rep
Joan Baillargeon -MDOH
Carol Skoumal - MDOH
Jill Hieronymous - Pettis Co. Health Department (PCHD)
David Barry - Columbia/Boone County Department of Public Health and Human Services (CHD) - Community Co-Chair
Cheryl Smith - RAIN
Linda Clemens - RAIN
Bill Monroe RN - CHD
Maryska Suda - MDOH/ STD-HIV Prevention
Elizabeth Miller - Planned Parenthood
Heather McQueen - CHD
1. David called the meeting to order at 2:00, all present introduced themselves and their interest in HIV prevention. The agenda and minutes of the previous meeting were distributed.
2. The minutes were approved on a motion of Cheri with a second by Heather.
3.Old Business David notes that there are no bylaws pertaining to the number of meetings needed to attend before voting privileges are conferred. This issue will be brought for discussion and vote at the next meeting.
4. Report from the State Meeting Cheryl Smith congratulated on her election as the new Statewide Community Co-Chair. Cheri reports that the University has been awarded a behavioral grant to study MSM, Youth and Women at Risk groups. She notes that there was some concern expressed at the meeting around issues of confidentiality and that representatives of State agencies responsible for maintaining Confidential records, assured all present that their fears were groundless. All precautions are taken to assure Confidentiality and no breach of Confidentiality has ever occurred in Missouri. Cheryl reports that Care and Prevention hope to have joint goals, objectives and Co-chairs. The prevention/care advisory committee is made up of Rex Forsythe, Andy Donald, Dr. W. Salzer, and Cheryl Smith. They hope to increase crossover attendance at Care (Ryan White) and Prevention (CPG) meetings, because "You can't do care without prevention." Cheri reports that technical assistance was discussed and if we want such assistance for Central CPG, we need to send a letter to Vicki Leighty. She also reports that we need to have a written grievance procedure for the CPG. David points out that grievance is handled thru the letter of concurrence. Cheryl suggests that we may need a defined grievance procedure.
5. New Business David reports that this extra CPG meeting was called to discuss and develop plans to respond to two recent requests from the State. They require plans as to how extra funding could be utilized in the Central CPG Region to further or expand on the completion of the 1998 Prevention Plan goals.
#1. On January 12th, an application will be made to the State Legislature for one million dollars for HIV prevention in Missouri. The Central CPG portion of those funds would be $76,000, based on our morbidity data. The ideas and plans generated in each region will be put into a general plan to be presented to the Legislature. We need to identify populations, interventions, and anticipated outcomes, based on the memo (attached) from Vicki Leighty AAnticipated General Revenue Funding for HIV Prevention. They need this information ASAP.
#2. CDC is generating an extra $17million for the US for FY 98. Missouri will bid for $3million of those funds. (See copy of the memo from Vicki Leighty "Memorandum to Regional Co-Chairs re: FY98 HIV Prevention Supplemental Funding.") Regional Planning groups will plan how this money would be spent. The funds will go directly to CBOs rather than lead agencies. December 30th is the deadline on arriving at our plan and the finished application to the CDC will be sent by March first 1998.
Cheryl requested that both funding opportunities and plans be discussed together, while David preferred to address them separately.
As a point of order and as it seemed the discussion on these plans would be extensive, the recording secretary, Bill, requested and received permission to defer taking minutes of the discussion. The outcome of the discussion may be found as the contents of a letter to Vicki (attached) regarding the $76000 proposals. The proposals for CDC funds will be taken up again at the regularly scheduled CPG meeting on 12-18-97.
The meeting adjourned in good order.
1. David called the meeting to order at 1:15, all present introduced themselves and their interest in HIV prevention. The agenda and minutes of the previous meeting were distributed.
2. The minutes were approved with a minor change on a motion of Cheri with a second by Maryska.
3. Activities Update
Several present reported on the HIV prevention activities in their areas.
Bill presented information on Movie Theater slide productions, reviewing the success of the program to date and reporting on new slide productions and price changes secondary to a reconfiguration of the Theater companies and # of screens in Columbia. After Thanksgiving there will be a total of 19 screens covered by C&A advertising. By consensus approval, the CPG agreed that the Slide program should be renewed for the coming year as a means to reach youth and the dating public with HIV risk reduction/Testing messages. Bill also reported that he presented on STDs to Middle and High Schoolers in New Franklin.
Linda reported that there will be an All RAIN Gathering on Wednesday November 19 from 6:30 to 8:30 PM at Option Care, and invited participation. She informs that the gathering will be both fun and informative. Fun, Food, Frivolity
Jill reported she made a successful presentation on HIV at a Junior High School in Sedalia.
Dixie reported that Columbia College is initiating a Hepatitis B vaccination program for employees of Plants and Facilities.
Cheryl reported that RAIN is initiating "Friends for Life", a support group for those affected by HIV. It will begin in January and will be held at Unity Center. She also reports that Styx (bar) will hold a fundraising entertainment show December 10 at 8:30. Entrance cover charge of $4.00 will be dedicated to RAIN.
David reported on the success of his safer sex/ Coming out workshop held at the Women's Center on MU campus. He also reports that he has developed a Hepatitis Brochure which will go to the printer soon, and will be developing an Oral sex brochure in two formats - one for MSMs and one for others.
4. State Business
David informed the group on State Department of health activities and policies as they affect the regional CPG.
State meeting: He invites anyone interested in attending the next (November) State CPG meeting to call him for details. It will be on the 19 and 20th at Ramada Inn in Columbia. David will present the 1998 central CPG budget, and there will be an election of a new State Co-chair. Cheryl has been nominated for this position.
Contract Monitoring: HERR contract monitoring will take place on December 8th at Columbia/ Boone County Health Department.
Strategic Planner Meeting of CPG planners from around the State will take place on December 12th at Lenoir Center in Columbia. This group is chaired by Beth Meyerson.
Budget for 1998: David reported that there would be about $12000 available in the budget for Requests for Proposals (RFP) from CBOs and county Health Departments in the region. He notes that Barb Runge (St. Louis) is heading a drive to encourage the State to use General Funds for HIV prevention. CPGs are encouraged to press the Legislature in the week of January 12 when affected persons will be testifying on the need for this additional HIV prevention funding.
5. Care and Prevention Report: Bill and David presented copies of Pamela Rice- Walker's October 28 memo on the results of the planning process for combining Care and Prevention. It was noted that it did not seem much had come from the Community input sessions and that any real change had been put off until at least Spring.
6. Prevention Case Management Update and Survey: David passed out Provider and Client surveys on prevention Case Management and encouraged their completion as a means of input into planning, altering or eliminating this program.
7. OraSure Venue update: Cheryl reports that her OraSure outreach grant targeting High Risk Women has been extended till June. The Grant program is coordinated by Leigh Harrison. Daybreak (dual diagnosis center) and Harbor House (Salvation Army housing) have already had testing programs and will be hosting recurring site visits for OraSure testing. Until RAIN personnel have completed OraSure/HIV Test training, the testing has been and will be done by CHD staff. Potential sites for outreach include: Cole County venues similar to those visited in Columbia/Boone; McCambridge House; Crib Program at Douglas School; RACS (Jefferson City); Black Sororities. Annette suggests Lincoln University outreach. Carol suggests Stevens College.
8. World AIDS Day update (Monday December 1): Cheryl reports Time to Act Coalition is having some difficulty meeting to plan the event. There will be a Noon-time Ceremony at courthouse Square; an Interfaith fellowship service at 7:00 PM at Broadway Christian Church, and Day Without Art events in which artwork will be covered to memorialize those in the art community devastated by AIDS. David reports the Proclamation for the Mayor has been completed, as well as the press release. He reports that the Jefferson City Capitol Dome will host a Quilt display on World AIDS Day and Cheryl adds that a large portion of the Quilt will come to Hearnes Center on October 8,9,10,11, 1998.
9. Bylaw amendments--Second reading: After some discussion, the bylaws were changed such that voting privileges are gained by persons attending their second meeting. A motion by Bill which would have allowed the retention of voting privileges by those attending two of the last six meetings, died for lack of a second.
10. Vote regarding attendance requirements of RFP grantees: David notes that attendance requirements are standard and have been successful in large Metro areas, in bringing more people to the table. Bill expressed that he felt strongly that it was onerous to force people from small counties hundreds of miles away to send someone to CPG meetings in order to receive Central CPG funded supplies for HIV prevention. Cheryl expressed that it was reasonable for County Health Departments to send someone to the meeting, suggesting that it need not be an employee but simply an interested representative from that area. David, in response to a question notes that there are travel reimbursement funds for those attending CPG meetings. On a four to three vote, an attendance requirement was passed for those seeking RFP support: Grantees are required to attend one of every six meetings of the CPG. Priority for funding/support will be given in future years to those who attend.
11. Vote regarding moving some meetings to Evening times: David notes that the issue of changing times of the meetings to the evenings has been prompted by a desire to have a more representative sample of HIV affected persons at the planning table. Bill suggested that all meetings be changed to Evenings to encourage PIR, and attendance by those who are not paid to do so. Several present noted that it would be difficult for County representatives from other than Boone County to attend Evening or Saturday meetings. A show of hands indicated that perhaps 2/3 of those present at this meeting could not attend Evening meetings. Cheryl suggested that everyone present bring two people with them to the next meeting as a means to increase PIR. A vote on the question of changing times, days of the week or move to bimonthly yielded an almost unanimous vote for the status quo. There will be no changes in meeting times.
12. New Business: Linda displayed several fund raising items (Christmas ornaments, bracelets) which RAIN is offering.
13. Adjournment: Moved by Cheri and seconded by Jill.