Job Description

City of Columbia, Missouri, Human Resource Department
P.O. Box 6015, Howard Building, 600 East Broadway
Columbia, Missouri 65205-6015    573.874.7235

    DEPARTMENT / DIVISION:      Planning/Community Development
Supports the Community Development Division of the Planning and Development Department. Work is performed under continuing supervision with the incumbent exercising judgment in the prioritizing of daily tasks. This is highly varied general office and clerical work and involves frequent public contact. Work involves performing numerous duties in which set sequences of guidelines are applied to the processing of data, forms, and records and the typing of such material while ensuring confidentiality.

    SUPERVISION RESPONSIBILITIES:
Usually none; however, the employee may be required to give directions/training to new employees and interns.

    WORK PERFORMED:
Acts as a receptionist; ascertains nature of contacts; provides information related to the department's and division's policies and practices, or regulatory guidelines of a clear nature; refers telephone or direct complaints and inquiries to other staff or City departments as necessary; explains application rules and procedures pertinent to City housing programs. Receives, sorts, and distributes incoming mail; processes reports, forms, payments, billings or other similar materials; examines documents for accuracy and completeness, notes discrepancies, and consults with supervisors or other employees, as appropriate, for resolution; orders & maintains office supplies for accounts payable duties; reviews budgeted monies for balances, commitments & encumbrances; operates various office equipment, including transcribers, microcomputers and other electronic equipment; maintains records of use of department vehicles. Maintains filing systems according to departmental and federal housing and community development regulations; sorts and files reports, cards, printouts, correspondence and other data; posts data to individual records. Enters data in U.S. Department of Housing and Urban Development (HUD) Integrated Disbursement and Information System (IDIS) and enters and retrieves data from a departmental Housing Management System. Types reports and correspondence using typewriter and word processor; drafts and distributes meeting agendas; maintains calendars. Reviews documents for accuracy, clarity, proper grammar and syntax. Assists in preparing legal documents from designated templates. Performs clerical duties for various committees which may include taking minutes as needed. Performs related duties as needed or assigned.

    PARTIAL LISTING OF MINIMUM QUALIFICATIONS:
Graduation from high school and two years of experience in general clerical or office work; or any equivalent combination of education and experience which would provide the required knowledge, skills, and abilities. Knowledge of standard office practices, procedures and equipment. Knowledge of proper grammar, style, syntax, spelling, punctuation, and mathematical calculations. Ability to communicate effectively, both orally and in writing. Ability to perform a variety of clerical work requiring some exercise of judgment. Ability to maintain records and to make basic mathematical computations. Ability to learn and use specialized software for housing program management and routine administrative tasks. Ability to maintain records and prepare standard reports, including creation and maintenance of spreadsheets. Ability to operate a variety of office equipment, including transcribers, microcomputers, word processors and other electronic equipment; ability to successfully complete the City Clerical Exam and typing test prior to application deadline. Ability to establish and maintain effective working relationships with other employees and the general public. Excellent work history and attendance record. In departments where a vehicle is used to perform some duties or run errands, employee must possess/maintain valid Missouri driver's License, excellent driving record and (in some cases) a dependable personal vehicle for on-the-job use.

PLEASE CONTACT HUMAN RESOURCES FOR COPY OF COMPLETE POSITION DESCRIPTION

Individuals needing accommodation to apply may call 573.874.7235
TTY Users call 573.874.6395
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER:    MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING