Job Description

City of Columbia, Missouri, Human Resource Department
P.O. Box 6015, Howard Building, 600 East Broadway
Columbia, Missouri 65205-6015    573.874.7235

    DEPARTMENT / DIVISION:      Fire/Code Enforcement
Work is performed under continuing supervision with the incumbent exercising judgment in the prioritizing of daily tasks. This is highly varied general office and clerical work. Work involves performing numerous duties in which set sequences of guidelines are applied to processing data, maintaining records systems, and the handling of such material while ensuring confidentiality.

    SUPERVISION RESPONSIBILITIES:
Usually none; however, the employee may be required to give directions/training to new employees and interns.

    WORK PERFORMED:
Acts as a receptionist, ascertains nature of contacts; provides information related to the Fire Department's or Fire Marshals Division's policies and practices, or regulatory guidelines of a clear nature; refers telephone or direct complaints and inquiries to other staff or City departments as necessary. Responsible for tracking fire inspections in two separate systems; supports the process of integrating the two systems into one. Serves as reconciler and approving official for procurement card purchases. Receives, sorts, and distributes incoming mail; processes and reports, forms, payments, billings or other similar materials; examines for accuracy and completeness, notes discrepancies, and consults with supervisors or other employees, as appropriate, for resolution; orders & maintains office supplies and public education materials; operates various office equipment, including transcribers, microcomputers and other electronic equipment. Maintains filing of inspections and other records according to prescribed departmental procedures; sorts and files reports, permits, test results, plan reviews, and other data; posts data to individual records. Types reports and correspondence using typewriter and word processor; maintains calendars. Reviews documents for accuracy, clarity, proper grammar and syntax. Performs clerical duties for various committees which may include taking minutes as needed. Compiles and produces monthly calendar of events. Cross-trains for related positions, as needed, and performs related duties as needed or assigned.

    PARTIAL LISTING OF MINIMUM QUALIFICATIONS:
Graduation from high school and two years of experience in general clerical or office work; or any equivalent combination of education and experience which would provide the required knowledge, skills, and abilities. Knowledge of standard office practices, procedures and equipment. Knowledge of proper grammar, style, syntax, spelling, punctuation, and mathematical calculations. Ability to communicate effectively, both orally and in writing. Ability to identify and initiate actions needed as dictated by public safety priorities. Ability to perform a variety of clerical work requiring some exercise of judgment. Ability to maintain records and to prepare standard reports. Ability to research and interpret information found in records relating to fire safety. Ability to make basic mathematical computations. Ability to operate a variety of office equipment, including transcribers, microcomputers, word processors and other electronic equipment; ability to successfully complete the City Clerical Exam and typing test prior to application deadline. Working knowledge of Microsoft products (Word, Excel) preferred; also must be able to learn mainframe based fire records system. Ability to establish and maintain effective working relationships with other employees and the general public. Excellent work history and attendance record. Employee must possess and maintain a valid Missouri Driver's License, excellent driving record and a dependable personal vehicle for on-the-job use.

PLEASE CONTACT HUMAN RESOURCES FOR COPY OF COMPLETE POSITION DESCRIPTION

Individuals needing accommodation to apply may call 573.874.7235
TTY Users call 573.874.6395
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER:    MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING