Job Description

City of Columbia, Missouri, Human Resource Department
P.O. Box 6015, Howard Building, 600 East Broadway
Columbia, Missouri 65205-6015    573.874.7235

    DEPARTMENT / DIVISION:      Law/Prosecutor's Office
Work is performed under the direct supervision of the City Prosecutor in a fast paced legal office environment. This is responsible and varied clerical/administrative work of a difficult nature. The employee is responsible for performing complex clerical work, operating with a high degree of independence over specified, standardized activity areas and refers only highly unusual or technical problems to supervisors for decision. Work involves typing letters, reports, and a variety of documents and forms, maintaining records systems, greeting the public and carrying out various related information processes.

    SUPERVISION RESPONSIBILITIES:
Generally none; however, the employee in this position provides technical guidance to other employees as a function of responsibility over specific programs or operations.

    WORK PERFORMED:
Prepares letters, reports, documents, and a variety of other material; compiles and types statistical reports; reviews and verifies general reports and records for accuracy and conformance to departmental rules and procedures; facilitates completion of required forms. Greets callers and visitors; handles and processes incoming agency calls; screens calls and takes messages; directs inquiries to the proper source and answers questions with sometimes difficult contact. Maintains confidentiality of operations and records. Assists attorneys in basic case investigation and preparation; prepares and serves municipal and state court subpoenas; updates witnesses regarding necessary court appearances; assists in completion of fingerprint cards and transmission of criminal history information to the Missouri State Highway Patrol AFIS Division. Schedules appointments, gives information to callers, handles or refers complaints/problems as appropriate, and generally assists in supportive clerical work; receives and distributes mail; schedules meetings; makes travel arrangements. Maintains records on budget expenditures and reconciles routine accounts; maintains payroll and personnel records; orders supplies. Prepares charging documents and standard legal motions for attorney review and signature; files charges and motions with appropriate courts; determines necessary discovery in each file, photocopies discovery, and completes disclosure motions and paperwork. Conducts record checks and investigations into criminal histories; distributes search warrants to referring agency for execution; reviews disposed files to determine if case involves evidence to be released or destroyed and prepares necessary paperwork; sorts and archives disposed files following adopted retention schedule. Performs related duties as needed or assigned.

    PARTIAL LISTING OF MINIMUM QUALIFICATIONS:
Graduation from high school and at least three years of related clerical/secretarial experience, previous experience in a legal environment preferred; or any equivalent combination of education and experience which would provide the following knowledge, skills, and abilities: Some knowledge of Missouri statutes, record retention schedules and Missouri Supreme Court Rules preferred. Considerable knowledge of standard offices practices and procedures, equipment and clerical techniques. Considerable knowledge of grammar, punctuation, spelling, syntax, appropriate style and arithmetic. Ability to operate a variety of office equipment, including computers and other electronic equipment. Ability to communicate effectively, both orally and in writing. Ability to make mathematical calculations and computations accurately. Ability to maintain moderately complex records and ensure their confidentiality. Ability to successfully complete the City Clerical Exam and typing test prior to application deadline. Ability to proofread, research files, and logically organize information. Ability to follow verbal and written instructions. Ability to work under pressure and to meet deadlines. Ability to establish and maintain effective working relationships with other employees and the general public. Excellent work history and attendance record. No serious criminal record (determined by nature of violation).

PLEASE CONTACT HUMAN RESOURCES FOR COPY OF COMPLETE POSITION DESCRIPTION

Individuals needing accommodation to apply may call 573.874.7235
TTY Users call 573.874.6395
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER:    MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING