City of Columbia Special Use Permit and Application

Complete and submit the form and application fee to the City Manager's office ninety (90) days prior to the first day of the event. Incomplete or illegible applications will not be accepted.

APPLICANT INFORMATION

Are you, the applicant, organizing this event on behalf of another organization?

APPLICANT CONTACT:




MAILING ADDRESS:

SECONDARY CONTACT:


ON SITE CONTACT
(if different than applicant):
EVENT INFORMATION
EVENT CATEGORY:






Public or Residential Streets & Sidewalks:

Will your event be utilizing and requesting the closure of any streets?
Note:
Choose "No" for rolling closures such as parades.

Print the Street Closure Petition and obtain signatures of property owners/tenants inside and abutting the closure area. A link to the ordinance can be found here.

Downtown Event:

Will this event be held "downtown"?

Admission/Entry Procedure:

How will your event be attended?

**Note:  A permittee shall post a sign at each entrance and exit to the closure area visible to all patrons entering the area that includes the amount of the entry fee, if any, and the rules of access to the closure area. A permittee must post the sign required under this section during the time the entry fee is in effect**

Columbia Parks and Trails:

Does your event include the use of Columbia Parks or Trails?

A Parks Special Use Permit will need to be completed.

Note: If event is held solely in a park, fill out only the park permit. Events will be forwarded to the Columbia Events Committee at the Park director's discretion. If event is held both in a park and on city property (i.e street/sidewalks) both permits are required.

If open to the public, please check all methods by which the event is advertised:


EVENT DETAILS

EVENT DATES:
(Indicate dates OPEN to attendees)

HOURS:
(Indicate hours OPEN to attendees)

EXPECTED ATTENDANCE:
(Daily Attendance)

Day 1




Day 2





Day 3


ALTERNATIVE
(Date and Time):
EVENT SETUP BEGINS
(Date and Time):
EVENT DISMANTLE
(Date and Time):

Describe in detail, include addresses and ATTACH REQUIRED MAP

Has this event been produced before?

Is this an annual event?


Are there any other name/s by which this event is known?

Barricades:

REQUIRED MAPS

Maps are required for the overall event layout.

Maps must include: Surrounding street names, directional arrow, twenty-foot (20’) fire lanes, fencing/barricades, street closure points, etc.

Please provide a map of the event. Be sure to include the following:

Boundaries of the activity with square footage and entryway widths or route for mobile event;

Electrical – locations of generators and electrical connections;

Emergency access (20 feet clear for fire truck and public safety access;

Equipment (stages, booths and tents, fencing, bike racks, risers, by type and size);

Accessible Routes;

Food vendor locations;

Recycle and trash receptacles;

Hydrant connection locations;

Alcoholic beverage service locations;

Sanitation facilities;

Portable toilets, including accessible provisions;

Parking provisions, including accessible parking;

Location for barricade delivery; and/or

VENDORS

Merchandise Sales:

Does your event include the sale of (non-food) goods?

The promoter or sponsor of the event must complete a temporary business license here.

Food Vendors:

Does your Event include the sale of food? 

A Temporary Food Permit AND a Temporary Business License will need to be completed.

ALCOHOLIC BEVERAGES

Alcohol:

Does your event include the sale of alcohol?        

An application for Caterer’s permit can be found here.

Are you requesting a waiver of the open container ordinance?


                       

COOKING AND MOBILE FOOD VENDING

Cooking, Grilling, Combustibles, Open Flames:

Does your event include cooking or open flame on the premises?


A fire permit will need to be completed. Rules and Regulations can be found here.

STORM WATER COMPLIANCE

All Grey water (waste water, mop water, hand sink water, dish water, wash out stations) must be placed in the sanity sewer, arrangements can be made to have a grey water dump site installed by the Water and Light Department at 573-874-7325.

Cooking oil and grease traps must be disposed of at grease disposal tanks located through the city of Columbia. These tanks are located in the downtown area at a variety of locations, to find the nearest location to your event, contact the Public Works Department at (573) 874-7250.

STRUCTURES

Tents and Canopies:

Does your Event include the set-up of tents or canopies? (Tents above 100 square feet (20ft x 20ft) require a temporary structure permit.)      

A Temporary Structure permit can be found here.

SOLID WASTE

In your event’s plan for trash removal/recycling (i.e. dumpsters/trash bins);  

Are you requesting the use of City services (i.e. Trash/recycling receptacles; removal)?

For questions regarding the size of event and solid waste services required, call (573) 874-6291.

Trash will be removed by applicant.

Will your event use portable toilets? (Refer to ADA guidelines on the City of Columbia’s special events website.)

**Note: A permittee may not place a portable toilet within 25 feet of an entryway to an adjacent business or residence, unless the adjacent property owner or tenant approves a distance less than 25 feet**

WATER AND ELECTRIC

Will your event require the use of City utilities?  


Will your event include the use of generators?


ADA ACCESSIBILITY

For more information relating to ADA accessibility, please click here.

ENTERTAINMENT

Are there any musical entertainment features related to your event?



PUBLIC SAFETY PLAN

SECURITY

  

Have you hired a security company to handle security arrangements for this event?    


                                                       

Are you planning on utilizing OFF-DUTY Columbia Police Officers?


PROVIDE DOCUMENTATION.

EMERGENCY PREPAREDNESS

EMERGENCY PLAN (Hazardous weather, Fire, etc.)

MEDICAL PERSONNEL

Will your event have on-site medical personnel?


TRANSPORTATION/TRAFFIC PLAN

Parking:

Do you plan to use metered parking spaces outside of the event footprint?


Ordinance and meter per diem rates can be found here.

Transportation:

Does your event plan to utilize shuttles or transportation services?


Traffic Flow – Pedestrian and Vehicular:


A $25 application fee applies to this permit. Please make check/money order payable to City Event Committee.

A $100 application fee applies to this permit. Please make check/money order payable to City Event Committee.

Please remit completed application to:

City Event Committee
C/o City Managers Office
701 E. Broadway
P.O. Box 6015
Columbia, Mo 65205