SEPTEMBER 7, 1999

    The City Council of the City of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Tuesday, September 7, 1999, in the Council Chamber of the City of Columbia, Missouri.  The roll was taken with the following results: Council Members JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, and CAMPBELL were present.  The City manager, City Counselor, City Clerk, and various Department Heads were also present.

    The minutes of the regular meeting of August 16, 1999, were approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mr. John.

    Mayor Hindman noted that B335-99 would be added under New Business.
    Upon her request, Mr. Campbell made the motion that Mrs. Crockett be allowed to abstain from voting on B299-99.  The motion was seconded by Mr. John and approved unanimously by voice vote.
    The agenda, as amended, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mr. Janku and a second by Ms. Crayton.

1.     Cosmopolitan Club presentation of $41,000 donation.
    Penny Shephard, President of the Cosmo Luncheon Club, presented the City with a donation of $41,000 to be used for the Cosmo Walking Trail project.   She noted the Club also has a project planned to help landscape the Skateboard Park.
    Mayor Hindman thanked Ms. Shepard for the donation and said it is just another example of what the Cosmopolitan Clubs do for the City of Columbia.  Mr. Beck and Mr. Hood also thanked the Club for their many donations over the past 50 years.

1.     Keith Hickam - City Health Code/Mop Sinks.
    Mr. Hickam explained a problem he had encountered at a local restaurant where mop heads were being run through the dishwasher.  He understood that the procedure was not against health codes and asked to have that policy changed.
    Ms. Browning explained that the City's Food Code was established in 1966 and has not been updated since that time.  The current code does not have a requirement against placing mop heads in a dishwasher.  Although in the BOCA Codes, there is a requirement that all new construction or newly renovated facilities must have separate utility or mop sinks.  Since this incident was reported, Ms. Browning reported the health inspectors have been trying to ascertain to what extent this practice is occurring within the City of Columbia, and it was found not to be common.
    From a public health perspective, Ms. Browning said this practice does not pose a health threat.  She explained how commercial dishwashers recycle and discharge directly into the sanitary sewer.  She noted the water is not being reused and dishes placed in the machine at a later time would not have contact with the same water.  In addition, the Director of the Missouri Department of Health, Division of Environmental Health, has also confirmed in writing that this is not something they would believe to cause a public health threat.  In conversations with the environmental health inspectors, Ms. Browning reported that the majority of restaurants do not even have commercial dishwashers, but use the traditional three compartment sinks.  She also noted the restaurant in question informed her that they use a mop service (a company actually comes and picks up the mop heads).
    Ms. Browning reported the State Health Department is in the process of adopting the 1999 Model Food Code.  She explained that once that has occurred, the Board of Health will review it to be used to update Columbia's Food Code.

2.     Sandra Thiher - Sidewalks on Ash Street.
    Sandra Thiher, 1413 W. Ash, spoke about the need for sidewalks on Ash Street.  Ms. Thiher realized a sidewalk will be constructed next spring, however, she stated there is a need for them now for the safety of pedestrians.
    Mr. Patterson indicated this project is scheduled for spring and cannot be done any sooner because easements have to be acquired from almost every property owner along this stretch.  He noted acquisition of easements have become the most lengthy part of projects such as this.

B285-99     Adopting the FY 2000 budget.
    The bill was read by the Clerk.
    Mr. Beck summarized several proposed amendments to the budget since it was initially presented to the Council.  He noted that any additional amendments the Council proposes based on input from the public hearings will be incorporated prior to the adoption of the overall budget on September 20th, 1999.  Mr. Beck gave a brief overview of the budget and amendment sheets.
    Mr. Campbell made the motion that the amendment sheet for  B285-99 be introduced with the understanding that it could be further amended at the next meeting.  The motion was seconded by Mr. Coffman.
    Mrs. Crockett asked if the additional $8,700 to be appropriated to the Cultural Affairs Department will be used for the applications that came in late.  Mr. Campbell said he was proposing that $8,700 be added to the Cultural Affairs budget with the instruction that the Cultural Affairs Commission will review the four applications and then make any recommendation they see fit to the Council.  Mrs. Crockett asked where this funding would come from.  Mr. Beck reported it would come out of Council reserve funds.  Mr. Campbell noted that this addition to the Cultural Affairs budget would be "one time only" money.
    The Council decided not to vote on the amendment at this point.
    Mayor Hindman reopened the public hearing.
    Kathleen Cain, Chair of the Community Services Advisory Commission, reported a great amount of detail had gone into the Commission's recommendations.  She noted these recommendations had been sent to the Council earlier.  Ms. Cain explained that 49 applications had been received, and the Commission held public hearings to review the proposals.  After receiving comment on the recommendations, the Commission made some minor modifications to the proposals.  Ms. Cain offered to answer any questions.
    Mayor Hindman noted the work that went into the Commission's recommendations and said it was very helpful to the Council.
    David Johnston, Chair of the Community Development Commission, said it appeared there could be a 20% cut in funding this year.  He explained some of the programs and the Commission's recommendations.  Regarding the Salvation Army's request, Mr. Johnston said the Commission is recommending $30,000, which matches the St. Louis Chapter's proposal, but is much less than what had been requested.
    Mayor Hindman thanked the Commission for their hard work on this difficult task.
    Mrs. Crockett asked if it was felt any funds over and above the $800,000 would be received.  Mr. Hancock said he has seen nothing indicating that would happen.  Mrs. Crockett said she would like to see the Salvation Army get more than $30,000 because of the big promotion they are undergoing.
    Major Max Grindle of the Salvation Army explained their project at 602 N. Ann Street (Harbor House).  He reported that Harbor House is an emergency shelter for homeless people.  He noted the Salvation Army is in the midst of a capital campaign to raise money to build a new shelter.  Major Grindle stated that Harbor House is in poor condition because it is a house intended for four people, but is currently housing up to 52 people.  He reported on the need for emergency shelter in this community, especially for homeless families.  Major Grindle stated the Commission voted against giving the Salvation Army the $100,000 in requested funding based on what the divisional headquarters in St. Louis gave.  He explained the funding received from St. Louis comes from the people in the St. Louis area.  He believed the people in St. Louis should not care as much as the City of Columbia in supporting a shelter in this community.  Major Grindle said this is the first year the Salvation Army has applied for CDBG funds in Columbia.  He explained the consequences of delaying the project.  Major Grindle noted that local residents have committed themselves to the project and have already contributed $575,000.
    Mrs. Crockett asked what the Tree of Lights money is used for.  Major Grindle explained that the money goes to pay for all of their Christmas programs -- food baskets, and toys and gifts for homebound people in nursing homes.  Anything left over goes to run the Salvation Army throughout the year.
    Mrs. Crockett asked Major Grindle if the Salvation Army applied for the Neighborhood Assistance Program credits from the State.  Major Grindle said they did and had received $125,000 worth of credits.  Mrs. Crockett asked if the credits had been used.  Major Grindle reported there is about $20,000 left.
    Richard Housechild, 503 N. Brookline, Chair of the Salvation Army's Volunteer Advisory Board, said the $1 million dollar project is very necessary for Columbia.  He said the new facility will provide for about 90 people and will have eight family rooms.  He explained the biggest problem right now is providing shelter for women and families.  Mr. Housechild indicated the Salvation Army is appreciative of the token support recommended, but asked that the amount of the support be reconsidered.  He reported the Salvation Army does not just house homeless people, they also develop programs to help these individuals find jobs, which will hopefully relieve them of their addictions to drugs and alcohol to they can become productive members of the community.
    Genevieve Warren, a local resident, spoke on behalf of the Harbor House.  She explained how the program had helped her when she moved to Columbia from out of state.  Ms. Warren reported she lived in the house for approximately two months and  during that time, they helped her find a job and get into a work program so she knew how to save and budget her money.  Ms. Warren asked the Council to consider the request for full funding.
    Susan Lloyd, 1516 Windsor, Secretary of the Benton Stephens Community Association, spoke in support of the Salvation Army's request for increased funding.  She said they have been good neighbors and commended them on their ability to manage so much with so little.  Ms. Lloyd noted the group is known nationwide for using funding in an efficient and effective manner.  She commented the new facility will be an improvement to the neighborhood and residents would welcome it.
    Philip Douse, 5917 N. O'Neal Road, spoke on behalf of the Rainbow House.  Mr. Douse thanked the Advisory Commissions for all of the hours they put in making their recommendations.   He explained the Rainbow House has had over 200 admissions this year.  He said that Legend Automotive let them use a van for over three years, but now it needs a new engine and they were told it would be more expensive to have it fixed than it would be to purchase another van.  Mr. Douse explained how Rainbow House tries to minimize the trauma to children being removed from their home by keeping them in the same school, which makes a van critical for them as they transport kids to every school in the community.
    Bruce Young, 1201 Longwell, Central Missouri Sheltered Enterprises, thanked the Commission for support of their program.  He explained that they provide employment opportunities for people with disabilities.  Mr. Young reported Sheltered Enterprises has been providing services for over 30 years with 107 employees currently.  He noted that 75 to 80 percent of their funds actually come from the contract work they do.  Currently, Sheltered Enterprises has 30 persons on a waiting list who want to work.  While the unemployment rate in Columbia is less than two percent for the general public, he noted that the unemployment rate for persons with disabilities is an astounding 75 percent.
    Max Berends, 3021 W. Route K, spoke in support of the request by Central Missouri Sheltered Enterprises.  He understood the request was to fund handicapped bathrooms and a canopy to cover the employees while they are waiting for buses to pick them up.  As a parent, Mr. Berends knows the sheltered workshop is needed for a number of employees and that the proposed improvements are necessary.
    Reverend William Young, President and CEO of Columbia Enterlight Ministries, 3901 St. Charles Road, spoke in support of their request for $20,000 for home ownership counseling.
    Lucille Salerno, President of the John William Boone Heritage Foundation, said they appreciate the fact there will be an opportunity for their proposal to receive a fair hearing.
    Chris Stevens, Chair of the Cultural Affairs Commission, said he had been urged by the Commission and the Office of Cultural Affairs to make the Council aware of a few issues to keep in mind should they choose to fund the proposals that were submitted late.  Mr. Stevens reported it is not the intention to punish those agencies who turned in their applications after the deadline.  He noted they are some of the highest quality agencies in Columbia.  Mr. Stevens explained the Commission received 19 applications from 13 different agencies, and a lot of the agencies are just as small as the ones that turned in late applications.  In fairness to all, he said the Commission felt it would be unjust to fund the late proposals.  He noted that three agencies turned in applications late, yet the Council only heard from two of them.  The third agency did not pursue the issue because they supported the Commission's decision not to accept the late applications.  Mr. Stevens reported the Commission felt if the Council chooses to fund the first two agencies, then they should also fund the third one whether this agency requests it or not.  He noted that the Commission is not giving grants, but bidding out services for the City of Columbia -- cultural services.  Mr. Stevens pointed out it is just like any other department accepting bid proposals, bids are not accepted when submitted late.
    Mayor Hindman said the Commission found themselves in a tough spot when this occurred.  He felt the Council approves the position they took with respect to the late applications.  He recalled last year the Council had not been happy that the Commission had accepted some late proposals.  Mayor Hindman commented that this year the Commission had done exactly what they were asked to do, and what they should have done.
    Mr. Coffman reiterated Mayor Hindman's sentiments and said he had heard no one on the Council criticize the Commission's position.
    Bill Watson, 1704 Glenbrook Court, a member of the J. W. Blind Boone Heritage Foundation, did not believe it was reasonable to reject their request for being 19 minutes late.
    Mayor Hindman continued the public hearing to the September 20, 1999, meeting.

B298-99     Approving the Rainbow House Child Advocacy Center O-P Development Plan.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that the request on this .03 acre area on Oakland Gravel in northeast Columbia was recommended for approval by both the staff and the Commission.
    Mayor Hindman opened the public hearing.
    Michael Goldschmidt, an architect with Peckham and Wright, offered to answer any questions regarding the project.  He said a number of years ago an O-P Plan had been approved for this piece of property, but they wanted it to maintain its residential character even though it would be an office use for their child advocacy center.
He said the proposal is to renovate the basement to add extra therapy spaces for the children.  Mr. Goldschmidt noted they revised the plan to show no additional parking.  He said the parking will be across the street at the Rainbow House itself.  Mr. Goldschmidt pointed out they would be adding a little more parking to the existing paved area that is well behind trees and away from the street.
    Mrs. Crockett asked if she understood the parking would not be on-street, but across the street on a paved surface.  Mr. Goldschmidt said that was correct.
    Mayor Hindman closed the public hearing.
    B298-99 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Bill declared enacted, reading as follows:

B299-99     Rezoning property located between Gillespie Bridge Road and Chapel Hill Road, extended, west of Scott Boulevard from District R-1 to District C-P.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this request involves a 15 acre tract located in the southwest portion of the city.  The intended use is for additional baseball fields.
    Mr. Janku noted the staff report mentioned the potential extension of Chapel Hill Road.  He asked about the responsibility of the abutting property owner in terms of potential cost.  Mr. Hancock said that Chapel Hill Road is shown as an arterial street on the Major Thoroughfare Plan.   He said it was discussed in terms of whether the property needed to be platted at some future date to obtain building permits.  He said the right-of-way would be sought for dedication -- a half width right-of-way or something similar for this particular tract.  Mr. Hancock noted there is a procedure for tax billing arterial streets.  Mr. Beck said the abutting property owner would be required to pay a tax bill for the curb and gutter equivalent on arterial and collector streets.
    Mr. Janku said he was concerned about what the potential tax bill could be.  He asked what amount of right-of-way dedication there would be.  Mr. Hancock noted that the right-of-way width for an arterial streets varies between 80 and 104 feet.  He said if this area was subdivided they would be looking at, for a half width,  a minimum of 40 feet on that side.  Mr. Janku asked if the applicant would be doing anything that would require them to subdivide the property.  Mr. Hancock replied he was not sure.  He pointed out that extension of utilities to a site triggers the necessity to subdivide, but the utilities may already be in place.
    Under C-P zoning, Mr. Campbell asked if the City could set the hours of operation.  Mr. Hancock said that has been done in the past on a limited basis in an attempt to acknowledge community concern.  Mr. Campbell asked about light shed.  Mr. Hancock said that issue would have to be addressed specifically when the plan comes in.  He said the applicants provided quite a bit of information to the Commission about the type of lights they are looking at.  Mr. Campbell asked if technology is such that the staff felt relatively comfortable that light shed can be controlled in a reasonable manner.  Mr. Hancock thought it could be done in a reasonable manner.
    Mayor Hindman opened the public hearing.
    Bruce Beckett, an attorney representing Daniel Boone Little League, explained that the League has this property under a contract.  He said the proposal is to build two baseball fields -- one a traditional little league field with 45 foot base paths and an approximate 200-220 foot outfield fence, and the other would be a senior field with the full 90 foot base paths and an approximate 300-340 foot outfield fence.  Mr. Beckett summarized the three objections that had been voiced at the Commission meeting relating to lighting, hours of operation, and increased traffic on Gillespie Bridge Road.   Regarding the traffic concerns on Gillespie Bridge Road, Mr. Beckett explained some preliminary design work has been done which shows a second access onto this road, however, it is only there because the City always requires two ways in and out of a property.  Mr. Beckett noted the primary access will be initially from the existing ballfields.  Once Chapel Hill is improved, that will be the point of primary access.   In regards to the hours of operation, Mr. Beckett indicated the Daniel Boone Little League has not received any direction from their Board of Directors, but they do anticipate including in a C-P Plan reasonable hours of operation.  He said there are some periods when they may have to operate later than others.
    Mr. Beckett commented there had been a question about spill light and indicated that he had brought information with him regarding lighting.  He said the information had been assembled by Musco, the approved lighting contractor for little league.  This information was distributed to the Council.  Mr. Beckett pointed out the pictures confirm that the amount of glare light can be reduced significantly.
    Mr. Campbell noted that the proposed land area is significantly higher than some of the duplexes.  He asked what would happen to the general terrain.  Mr. Beckett showed a diagram of how they propose the fields will lay.  He explained there would be a substantial area outside the outfield fences that will remain undisturbed.  Mr. Beckett agreed there would have to be some grading, but not a significant amount.
    Mr. Grathwol, a board member and an employee of Emery Sapp and Sons, confirmed this tract is 20 to 25 feet higher than the surrounding properties.  The amount of dirt that will have to be moved is not known at this time, but there is an existing ridge in which the grass and black dirt will have to be removed.  Mr. Grathwol reported that most of it would go on the outside slopes of the fields themselves.  Mr. Campbell realized it would be an additional expense, but thought some type of berming might provide a visual field between the areas.  Mr. Grathwol said the Musco Lighting representative would explain to the Council the aspects of the lighting proposal.  He did not think berming would be necessary.
    Mr. Janku asked if the design incorporates the right-of-way.   Mr. Beckett said even the rough design takes it into account.
    Ron Graves, 1204 St. Christopher, President of the Daniel Boone Little League Board of Directors, spoke about the need for additional playing fields.  He said they have owned this property since 1965, and have taken care of it on their own without asking for any help from the City.
    Mike Shindler, a representative of Musco Lighting, noted that Musco installed the lighting on the soccer fields at Cosmo Park a few years ago.  He reported this type of lighting controls spill and glare.  Mr. Shindler reported when Daniel Boone Little League came to them and asked Musco to put together a proposal for their lighting, one of their main concerns had been controlling spill and glare.
    Mr. Janku asked if the new lights differ much from what is used at Rainbow Softball Complex.  Mr. Shindler replied Rainbow also has a Musco System, but it was installed in the early 80's.  This type of lighting is referred to as "Sports Cluster I Technology" and does not have an insert which redirects the bottom beam of light.  Mr. Shindler reported in an older system like that, the bottom beam would go off of the reflector and be projected out into space -- which is the cause of spill light.  With the new system, Mr. Shindler explained there is an insert in the bottom of the fixture and a shield over the top so that any additional light would be directed back on the field.
    David Rogers, stated he is the attorney representing Jack and Doris Overton, the property owners involved in the transaction with Daniel Boone Little League.  Mr. Rogers reported the Overton's will be trading property to the Little League of the same appraised value, which will result in a substantial amount of additional property to the Little League.  He said it is a means by which the Little League can get this 15 acre parcel of ground.  Mr. Rogers said his client and his family own about 75% of the duplexes in the area that would be most affected by the lighting.  He said the Overton's do not believe this proposal will affect the rentability of the duplexes.  He explained they are very aware of the lighting system that is planned and they endorse the project.  In like manner, Mr. Rogers commented the Overton's own a substantial amount of property immediately to the west of this parcel which will probably be developed as R-1.  They do not believe this Little League development will affect that property either -- whether it develops as R-1 or R-2, or some combination of the two.
    Walt Wilkening, 4403 Janna Court, spoke in support of the Little League concept, but is not in support of their expansion into a residential neighborhood.  He was concerned about the additional lighting, noise and traffic.  Mr. Wilkening explained that it was stated at the Planning and Zoning meeting that the fields were only being used three or four months during the summer, although he had learned since then that the fields will be used at least six months a year.  He asked about the extension of Chapel Hill Road and if the ballfields will be built before the road is extended.
    Mr. Hancock explained that the extension of Chapel Hill Road is in the long-range section of the CIP -- beyond the five year time frame in which the City plans and programs projects.
    Mayor Hindman said it appeared that if the plan is approved, the fields would be built before the road is extended.
    Mr. Campbell asked about the length of the season.  Mr. Beckett explained that tryouts start in March with the regular season beginning in June and ending in July.  He said there is also a fall league which lasts until October 1.  Mr. Campbell asked if it would be fair to say that the fields would be used about six months of the year.  Mr. Beckett said that was probably right, with substantially less use in the fall.
    Mr. Campbell noted it is obvious that the access road around the fields on the north side would become the City right-of-way for a new road.  He pointed out that would substantially change the layout of the tract and asked if the City would be provided with an overall diagram, or whether just the new area will be depicted.  Mr. Beckett did not believe the new Chapel Hill Road right-of-way would take the perimeter road.  He indicated he would make sure their engineers look at it.
    Mayor Hindman closed the public hearing.
    Mr. John asked about the current lighting on the existing fields.  Mr. Beckett replied conventional lighting had been used on those fields, which does not do much for the spill of ambient light into adjoining neighborhoods.  Mr. Beckett reported part of the long-range planning committee's agenda at the Little League is to consider the cost and need for addressing the lighting concerns on the existing fields.  He said it is a very expensive proposition as the cost for lighting the new fields being somewhere around $130,000 just for the materials.  Mr. Beckett noted, at best, it is a long-term goal.
    Mayor Hindman said while he recognizes the issues raised, the lighting was a very common concern.  With the information on the lighting that had been distributed to the Council earlier, he is satisfied that the lighting will be controllable.  Mayor Hindman spoke about the need for recreation for young people, and he thought this is a logical place to add the fields.
    Mr. Campbell reported he has been on the Council for ten years and has never received a complaint concerning the existing fields.  He reported he drove around the area and stated it was interesting to note that new houses have been built right up against the existing fields.  Mr. Campbell commented that suggested to him that at least for some people it is a reasonable place to have their houses.  He indicated he had some concerns about the height of the proposed fields as that area is higher than the existing duplexes.  Mr. Campbell noted that when the street is built, it will take out much of the screening between the existing fields and the duplexes because the tree line will probably have to go with the street construction.  Because of the need for all kinds of recreational facilities for young people, and since the City has a ballot issue relating to the provision of indoor recreation, it seemed to Mr. Campbell to be a paradox for the Council to turn down one type of recreation while trying to promote another type.   Mr. John thought it would be helpful to specify time constraints in order to ensure the lights are turned off at a reasonable hour.  He noted outdoor recreational facilities have to be in a C-P zoning, which concerns people when something is proposed as a commercial development.  However, it is the only zoning category the City has for recreational facilities.  Mr. John appreciated the comment from Mr. Overton's representative regarding the intention to develop the remainder of the property as R-1.  One of his main concerns had been that this proposal would create an intense use that could call for more on the remainder of the property.
    Mr. Campbell noted the Planning and Zoning Commission minutes stated that it would be an inconvenience on the part of the Little League to have keys or some way of controlling lighting, and that currently anyone can go out and turn the lights on.  He stated it is also an inconvenience for the neighborhood to have the lights left on all night.  Mr. Campbell is hopeful they would come up with some system in their plan that would prevent that from occurring.  Mr. Graves commented that he had since found out there is a computer controlled lighting system that will enable the lights to be turned off from any computer that has a modem.  He reported they would like to incorporate that issue into the plan.
    B299-99 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CAMPBELL.  VOTING NO: NO ONE.  ABSTAINING:  CROCKETT.  Bill declared enacted, reading as follows:

B300-99     Approving the revised planned unit development plan for Country Club Villas.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that this is a proposal for one two-unit structure to have decks extending into the setback area.  He said both the staff and the Commission supported the request.
    Mayor Hindman opened the public hearing.
    Don Stohldrier, 4016 Glen Eagle, explained that he is the owner and builder of the lot.  He reported the plans were submitted to the Villas, as well as to the golf course, and had been approved.
    Mr. John wanted assurance that only the decks are extending into the 25 foot setback, not the actual structure itself.  Mr. Stohldrier confirmed that was the case.  Mr. John noted that later on the agenda there was a request for a structure on Woodrail on the Green where someone wants to convert their deck to a four seasons sun room.  Mr. John did not want the Council to be opening up these types of things to be extensions of houses in the setback area.  Mr. Stohldrier said they would not be doing that as the decks would not be covered.
    Mayor Hindman closed the public hearing.
    Mr. John said he had taken a tape to the lot and looked at some of the other houses.  In addition, he spoke to some of the owners as well as the architectural control committee.  Mr. John indicated he was satisfied with the proposal.
    B300-99 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.   Bill declared enacted, reading as follows:

B301-99     Amending Chapter 23 of the Code to establish sign regulations for automatic teller machines.
    The bill was given second reading by the Clerk.
    Mayor Hindman noted that there was a request to table this City initiated amendment to the sign ordinance.
    Mr. Campbell made the motion that B301-99 be tabled to the September 20, 1999, meeting.  The motion was seconded by Mr. Coffman.
    Mayor Hindman opened the public hearing with the understanding that comments would be heard at the next meeting as well.
    Mr. John said he would like to see staff look into other kiosk-type buildings  instead of just ATM machines.  He noted there may be other structures constructed in parking lots that would be similar to ATM's.  Mr. John suggested that perhaps the ordinance should be broadened to include small, free standing buildings of some sort.
    The motion to table, made by Mr. Campbell, seconded by Mr. Coffman, was approved unanimously by voice vote.

(A)         Voluntary annexation of property located east of Sinclair Street and south of Heritage Meadows Subdivision.
    Item A was read by the Clerk.
    Mr. Beck noted that this tract consists of about 38 acres and both the Planning and Zoning Commission and staff recommended approval.
    Mayor Hindman opened the public hearing.
    Roy Rogers, 1614 Whitburn, property owner and developer, offered to answer any questions.
    Mayor Hindman closed the public hearing.
B286-99     Calling for bids for the North Parklawn Court drainage improvement project.
    The bill was given second reading by the Clerk.
    Mr. Beck said this project was on the CIP list because of flooding that is occuring in a couple of houses on a cul-de-sac street in north Columbia.  The estimated cost of the project is $206,200, which will be paid for from the stormwater utility fund.
    Comments were called for with none received.
    B286-99 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Bill declared enacted, reading as follows:

B288-99     Authorizing an interconnection agreement with Boone County Regional Sewer District regarding the construction of the C-6 Trunk Sewer Line.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that this joint project will provide for a trunk sewer that will connect an existing trunk sewer in southeast Columbia to the Bearfield Lagoon.  He noted this lagoon has been in operation a substantial length of time outside the City.  The agreement provides for what amount of the estimated project cost of $212,000 that will be paid for by the City, and what part the District would pay.  It also provides for how much the District will be paying the City to treat the wastewater.
    Comments were called for with none received.
    B288-99 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Bill declared enacted, reading as follows:

B293-99     Appropriating FY 99 grant funds for transit operating expenses.
    The bill was given second reading by the Clerk.
    Mr. Beck pointed out that an amendment sheet had been prepared for this bill relating to a change in an account number.  He said there is an additional $336,686 of federal money allocated through the State Department of Transportation available to the City of Columbia.
    Comments were called for with none received.
    Mr. Campbell made the motion that B293-99 be amended per the amendment sheet.  The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    B293-99, as amended, was given third reading with the vote recorded as follows:  VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Bill declared enacted, reading as follows:

B294-99     Appropriating funds for the purchase of computer Y2K related equipment.
    The bill was given second reading by the Clerk.
    Mr. Beck said this is an appropriation of an additional $112,295 for hardware, software, and extra personnel services.  He said an outside consultant who specializes in this kind of work has been working with City equipment and personnel for a number of years.  This individual has been reviewing, department by department, as to where the City stands in our preparation for Y2K.  Mr. Beck reported he met with the consultant last week for an update, and it had been indicated that we are 99% ready.  He explained it is the staff's goal to have the new hardware/software installed by October 1, 1999, in order to take care of any glitches that might occur.
    Mr. John asked about the $90,000 as a supplement to the current staff.  Mr. Pope replied as a number of software programs are being updated, those funds will be used for training in the user departments.  He noted the upgrades being installed are at least two levels above what is being used currently.  Mr. Pope commented there will also be some additional training for his staff in order to support those products.
    Mr. Janku stated the Council has been receiving reports from Water and Light, Public Works and other departments about the various compliance efforts.  He noted these reports have been very thorough and he encouraged people to review them.
    Mr. Campbell said the staff has done a good job in communicating the City's status with Y2K, which he felt alleviated much of the concerns.
    B294-99 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Bill declared enacted, reading as follows:

B296-99     Amending Chapter 11 of the City Code as it relates to storage of unlicensed motor vehicles.
    The bill was given second reading by the Clerk.
    Mr. Boeckmann explained that the only change in the ordinance is whether or not to allow unlicensed automobiles to be covered with any kind of opaque material.
    Mrs. Crockett asked if there was a state law regarding leaving unlicensed vehicles.  Mr. Boeckmann said there is not.
    Pat Wines, 707 W. Worley, said there are junk cars everywhere in the First Ward, with very few of them being covered.  She listed numerous addresses where junk cars are being kept -- licensed and unlicensed.
    Mayor Hindman reported the issue before the Council is whether or not to amend the ordinance to remove the cover exception.  He noted it may be necessary at a some point to revisit the issue again.  Mayor Hindman commented that some of the violations the previous speaker referred to were complaint driven and needed to be reported to the appropriate department.
    Mr. Beck noted that staff is getting closer to doing an assessment of the First Ward.  He met with Ms. Crayton earlier this evening to discuss a geographical area based on information that she provided to the staff.  Mr. Beck added that he sits on a Board that meets on statewide issues, and abandoned cars is a problem in cities throughout the state.  He reported there has been a lot of legislative discussion this last year about providing more enforcement empowerment to communities.
    Mr. John asked about the procedure to follow when someone wants to make a complaint about an abandoned car.  Mr. Boeckmann said the enforcement of that violation is handled by the Police Department.
    Mr. Coffman felt the City needs to have this information outlined in the telephone book.  Mr. Beck suggested this type of information could be added to Community Line, if it is not already on there.
    Mr. Campbell pointed out that these types of complaints can be reported by way of the Internet in other cities.
    Mr. Janku stated this is a problem that extends beyond the First Ward.
    Mr. Coffman noted this proposed amendment will not apply to all problems.  Mr. Janku reported unlicensed cars are a problem whether or not they are covered.  He did not think covering cars was going to help a bad situation.  Mr. Janku felt if the City was going to deal with the problem, they needed to take away the exception so the ordinance could be enforced.  Mayor Hindman agreed that it had the potential to help.  Ms. Crayton believed it would help quite a bit.
    B296-99 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Bill declared enacted, reading as follows:

    The following bills were given second reading and the resolutions were read by the Clerk.

B287-99     Confirming the contract of Combs construction Company for relocation of sanitary
                     sewers for the Route AC project; appropriating funds.
B289-99     Authorizing a supplemental agreement to the Missouri Highway and Transportation
                     Commission agreement for the Bear Creek Trail Phase IV project.
B290-99     Authorizing a right of use permit for the University of Missouri to construct Phase II of the
                     Hinkson Creek Recreational Trail and connect to the MKT Trail.
B291-99     Amending Chapter 14 of the Code to discontinue the sale of parking permits at the former
                     GTE parking lot located at the southeast corner of Cherry and Fifth Streets.
B292-99     Accepting easements and quit claim deeds for construction, sewer, drainage and utility
B295-99     Levying and assessing special taxes for abatement of weed nuisances.
B297-99     Approving the final plat of Vanderveen Plaza, Plat No. 2; authorizing a performance
B302-99     Appropriating donated funds for the development of Rhett's Run Mountain Bike Trail.
B303-99     Amending Chapter 2 of the code to reestablish a procedure to disclose potential conflicts
                     of interest and substantial interests for certain city officials.
R163-99     Setting a public hearing: water main construction on Clark Lane from Ballenger Lane to
                     Lakewood Drive.
R164-99     Setting a public hearing: construction of the Bear Creek pedestrian and bicycle trail,
                     Phase IV.
R165-99     Authorizing an agreement with the Missouri Department of Health for inspections of child
                     care facilities.
R166-99     Authorizing an agreement with Lincoln University for student nursing services.
R167-99     Authorizing an agreement with the Missouri Department of Health for the WIC
                     supplemental program.
R168-99     Authorizing the city Manager to execute an agreement with the Missouri Department of
                     Health for breast and cervical cancer services.
R169-99     Authorizing an agreement with Enterprise Development Corporation, Inc. for the Home
                    Ownership Assistance Program.
R170-99     Authorizing contracts for FHWA and FTA planning grants.
R171-99     Authorizing an agreement with First Night Columbia, Inc. for use of Daniel Boone lobby
                     for New Year's Eve celebration.
R172-99     Authorizing an amendment to the contract with The Curators of the University of Missouri
                     for adult day care services.

    The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES:  JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Bills declared enacted and resolutions declared adopted, reading as follows:

R173-99     Authorizing an agreement with Buck Consultants to bid the stop-loss reinsurance
                    coverage on the self-funded medical plan.
    The resolution was read by the Clerk.
    Mr. Beck reported staff is recommending this study in an amount not to exceed $6,000.
    Comments were called for with none received.
    The vote on R173-99 was recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Resolution declared adopted, reading as follows:

R174-99     Authorizing Amendment No. 2 to the agreement with Horner & Shifrin, Inc. for
                    architectural and engineering work in connection with the police building.
    The resolution was read by the Clerk.
    Mr. Beck said this would increase the architect's fee by an amount not to exceed $19,500.  He was hopeful the renovation work could be bid by October.
    Comments were called for with none received.
    The vote on R174-99 was recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO: NO ONE.  Resolution declared adopted, reading as follows:

R175-99     Adopting the Disadvantaged Business Enterprise program.
    The resolution was read by the Clerk.
    Mr. Beck explained that this is primarily a requirement of the Department of Transportation.  He stated it reaffirms the appointment of an official DBE Officer for the City, which is the Finance Director.
    Comments were called for with none received.
    The vote on R175-99 was recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL.  VOTING NO:  NO ONE.  Resolution declared adopted, reading as follows:

PR176-99     Establishing City travel policy.
    The policy resolution was given first reading by the Clerk.
    Because this is a policy resolution, Mayor Hindman explained it would be held over to the next meeting.
    Mr. Beck said this would do away with the requirement of reporting trips that involve less than $50, however, an expense report would still have to be filed.  He reported it would tie pay for travel into the IRS requirements.

    The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:

B304-99     Levying and assessing a special tax to abate a weed nuisance at 804 Seventh Street.
B305-99     Accepting easements for utility purposes.
B306-99     Calling for bids for a water main project on Clark Lane.
B307-99     Appropriating funds for the Columbia Terminal Railroad.
B308-99     Authorizing the acquisition of easements for the construction of the Fourth Avenue
                     improvement project.
B309-99     Calling for bids for the reconstruction of Scott Boulevard from Bellview Drive northward
                     to Brookview Terrace.
B310-99     Calling for bids for the Worley Street and Again Street West drainage improvement
B311-99     Calling for bids for the Alton Avenue Phase 3 storm drainage improvement project.
B312-99     Confirming the contract of Don Schnieders Excavating Co., Inc. for construction of Paris
                     Road/Hinkson Avenue intersection improvements.
B313-99     Authorizing the demolition of 9 Third Avenue and calling for bids.
B314-99     Authorizing Change Order No. 2 to the contract with United HRB General Contractors, Inc.
                     for the 8th and Cherry parking structure project; appropriating funds.
B315-99     Appropriating funds for the Cosmo Park hard surface trail and skateboard park.
B316-99     Approving a revision to the Planned Unit Development Site Plan for Woodrail on the
B317-99     Approving the "Providence Hill" C-P Development Plan; granting a variance to the
                     subdivision regulations.
B318-99     Approving a revision to the "Boone County Fire Protection District Offices" C-P
                     Development Plan.
B319-99     Voluntary annexation of land located east of Sinclair Street and south of Heritage
                     Meadows Subdivision.
B320-99     Vacating a drainage easement located within Smithton Ridge, Plat 2, a proposed
B321-99     Approving the final plat of Smithton Ridge, Plat 2; authorizing a performance contract.
B322-99     Approving the final plat of The Village of Cherry Hill, Plat 3; authorizing a performance
B323-99     Approving the final plat of Littlebear Industrial Park; authorizing a performance contract.
B324-99     Making technical corrections to Ordinance No. 16126 which amended Chapter 29 of the
                     City Code as it relates to the M-R District.
B325-99     Amending Chapter 16 of the City Code as it relates to noise from radios, phonographs,
B326-99     Authorizing an annexation agreement with Henry R. Miller and Frances S. Miller.
B327-99     Establishing Parks and Recreation Department fees.
B328-99     Amending Chapter 27 relating to electric rates.
B329-99     Amending Chapter 27 relating to water rates.
B330-99     Establishing new group insurance premiums for the employee health care plan.
B331-99     Amending the City of Columbia Money Purchase Plan.
B332-99     Adopting the FY 20000 Pay Plan and Classification Plan.
B333-99     Amending the City Employee Health Care Plan document.
B334-99     Amending Chapter 19 of the City Code re: personnel policies, rules and regulations.
B335-99     Authorizing an amendment to the Ozark Management, Inc. ground site lease at the Airport.

(A)     Youth Opportunity Grants.
    Mr. Beck noted the Council had requested a report regarding the City's eligibility for youth opportunity grants.  He reported the City of Columbia is not eligible for those types of grants.
    Mr. Janku thanked the staff for the report and said it was disappointing to learn that is the case.

(B)     Set Back Requirements.
    Mr. Beck explained the Planning and Zoning Commission reviewed this issue and recommended there not be any change in the basic setback requirements. The Commission suggested that setback differences be handled through a PUD zoning situation.  He said the report suggested that several items are pending review as it relates to development.  Their suggestion is that the items be taken up after the adoption of the Metro 2020 Plan.
    Regarding the setback requirements, Mr. Hancock reported that the Commission had not held a public hearing on it.  He said if the Council wants to pursue it further, that certainly could occur, but the recommendation would remain the same.
    Mayor Hindman asked when the Council might be in a position to adopt the 2020 Plan.  Mr. Beck responded it would probably be the latter part of November as the Council wanted to have a work session prior to formal adoption.
    Mr. Campbell indicated he is willing to set this issue aside temporarily, assuming the Council will review it at some point in the near future.  In addition, he would like to see it as part of a package that will come back to the Council.  Mr. Hancock explained rather than a reduction to the standard setback, perhaps staff could look at ways to make the PUD more useful.
    Mayor Hindman thought some developers may prefer a reduced setback, and he would not want the Council's inaction to make it difficult for them to move forward with their projects.
    Mr. John realized the Council may not want to change the ultimate setback, and wondered about a clause allowing a conditional use permit, or something similar, where it could be reviewed on a case by case basis.  He reported the whole purpose for the 25 foot setback is to make the driveway long enough so cars are not blocking the sidewalk.  Mr. John noted if the garage is setback and the house moved forward, it would not affect the driveway.
    Mayor Hindman agreed and said he would like to find a way to avoid the process of amending the PUD zone.
    Mr. Janku said if the ordinance is amended to remain relatively specific, it would get things started quicker.  Whereas if the whole PUD process is amended, it would take a long time.  He believed the Council could deal with the larger issue later.
    It was decided this issue would be taken up at a later date.

(C)     Petition to Improve Spruce Drive.
    Mr. Beck reported that 69% of the property owners are requesting the reconstruction of Spruce Drive.  He noted the estimated figures for the project was quite high considering this is a 1,200 foot street.  Mr. Beck commented he has always been a promoter of bringing streets up to standard, but this one has a price tag of $210,000 for a cul-de-sac street.
    Mrs. Crockett explained she had been asked to submit the petition.  She reported in previous discussions with Mr. Patterson regarding the corner of Spruce and Oakland, there is a five foot ditch one would step into.  Mrs. Crockett believed this project could be considered a safety issue improvement.  She said if 69% of the people are willing to give up right away, that is a telling statement.  Mrs. Crockett also commented the street is not very wide and does not have sidewalks.
    Mr. Beck said he was addressing the problem generally.  He remembered trying to get Spruce Drive improved when it would have cost probably less than $100,000.
    Mr. Janku saw the question as to the allocation of resources, of which there are not unlimited amounts. He did not know that the problems given would necessitate this major street construction.
    Mr. Patterson aknowledged there are ditches along this street and believed that was what added to the high cost of the project -- storm drainage facilities would have to be constructed.  He noted the staff report outlined what the typical street with sidewalks and storm drainage would cost, and the opportunity to modify the design criteria would come at the time of the public hearing.  Mr. Patterson stated staff could bring back options at the time of the public hearing as to anything that could be done to provide some alternatives to the design criteria.
    Mrs. Crockett made the motion that Mr. Patterson report back.  The motion was seconded by Mr. Campbell and approved unanimously by voice vote.

(D)     Intra-Departmental Transfer of Funds.
    Report accepted.

(E)     Cleanup Columbia.
    Mr. Beck explained there had been a very successful cleanup on August 21st with over 1,100 volunteers picking up over four tons of trash.


    Mr. Janku explained that he had received a call from a resident in the Blackfoot Road area indicating a problem with deterioration of the road.  He said the City has been trying to fill the potholes, but he wondered if there was something more that could be done.  Mr. Janku asked if there is some way to resurface this road in the same manner as had occurred with Blue Ridge Road.
    Mr. Janku reported he also received a call from a Creasy Springs resident, near Jackson Street, relating to large vehicles parked on the street.  He noted that parking is already restricted on one side of the street.
    Mrs. Crockett asked when the work would begin on the intersection project at Paris Road and Hinkson Avenue.  Mr. Patterson said it usually begins within 30 days of the acceptance of the bid.   Mrs. Crockett said the Coordinator of Transportation for the School District spoke to her about the project earlier this evening.  He was wondering if it would be possible to delay the project until after school is out next spring because the buses use the road continually.  Mr. Patterson said he would have to check and see how the contract is written because it could affect the pricing.  He indicated he would check into it.
    Mr. John said he would like to see the Council packets downsized.  He suggested several options for doing so.  Mr. Boeckmann said there may be ways of cutting down on some of the paperwork, but they probably could not avoid everything.  He said he would look into it.  Mr. John acknowledged the Council needs to see all of the back-up paper work, but when there is something that could have been approved along with the original project or plan, then another approval process should be unnecessary.
    Mr. John reported he would like to see, over the next six months or so, some kind of a marketing plan to try to increase ridership on City buses.  He wanted to see it targeted toward students as well as other individuals.
    There was a discussion about what could be done to increase ridership.  Mrs. Crockett asked if ridership is up currently.  Mr. Patterson said it has been steadily growing over the past few years.  He reported a new transit supervisor has been hired, and he is hopeful this person will have some of the marketing skills they are looking for.  Mr. Patterson commented one of the biggest challenges encountered this year is keeping the buses on the roads.  With the multitude of mechanical failures that have occurred to the smaller buses, they have ended up having to run the large buses at times when it is not necessary.  However, Mr. Patterson felt they are gaining ground and there is a system in place that people are starting to depend on.
    Mrs. Crockett asked if the bus system had been extended into the Hanover area.  Mr. Patterson replied it had not.  He noted whenever a service is extended into another area it is at the expense of another route.  Mr. Patterson noted staff is reviewing options now, but any changes would come back in the form of a trade off unless more money is spent on the system.  He commented they would try to eliminate the lower performing areas.  Mr. Patterson also indicated that staff is making progress with the University in terms of transferring the City's bus system to a totally public route system.  In addition, negotiations are underway with the University regarding the availability of student passes for the entire City rather than just providing a shuttle service.
    Mr. Coffman also understood small maps of the different routes will be placed at bus stops.
    Mr. Coffman noted the Council received information from the University regarding a center median along College Avenue, between Hospital Drive and Rollins Street.  He believed it would be a good idea to extend it further north on College Avenue.  In addition, Mr. Coffman thought it would be helpful for pedestrians to have a place of refuge when crossing the street, and suggested some sort of design that would have at least two or three locations in each block so pedestrians could cluster.
    There were questions regarding whether the design had been finalized and if the median would be landscaped.  Mr. Campbell thought it would be a Jersey barrier.
    Mr. Coffman suggested that City staff contact the University about establishing some sort of partnership to extend the median further north to University Avenue.  He said it would be something that would benefit both the students as well as the full time residents of the area.
    Mayor Hindman thought the median would be valuable, but he was not thinking in terms of a Jersey barrier.  Mr. Patterson noted the University is making application for enhancement funds for the project.  He explained the University shared the design of the median with his department and it calls for pavers and planting areas.  Mr. Patterson reported the reason the median will only be extended from Rollins south is because the University owns property on both sides of the road, and the first phase will be a demonstration as to how it will look.  He noted north of Rollins the University will be dealing with private ownership, driveways, cuts in the median, etc.  In addition, it is the intention to develop a corridor for pedestrian havens through the entire corridor.
    Roy Rogers explained that he is on the Governmental Affairs Committee of the Chamber of Commerce and this group held discussions on the Metro 2020 Plan.  He stated if the plan is substantially changed, or if the Council decides to move forward with changes to setbacks and PUD's, Mr. Rogers would suggest that the developers in Columbia also be allowed to participate in the process on an informal basis.
    Mr. Campbell commented that he had been recently driving down Hitt Street and noted that now there is parking on both sides of the street, where previously parking was limited to one side.  He explained pedestrians are stepping out between cars which makes driving more adventuresome.
    Henry Lane, 1816 E. Broadway, learned just recently that there is a Student Recreation Center on the MU Campus that is open to anyone.  He spoke about the amenities of the Center and the associated fees.
    The meeting adjourned at 10:40 p.m.

                                                                                          Respectfully submitted,

                                                                                          Penny St. Romaine
                                                                                          City Clerk